Flight Simulator (Police Aviation)

The Metropolitan Government of Nashville and Davidson County is soliciting proposals for a turnkey, dual-seat Airbus H125 flight training simulator for the Metro Nashville Police Aviation Unit under RFP GG000099, with proposals due September 24, 2026 at 2:00 p.m. Central Time. This is a multi-round evaluation with no stated set-asides or local preferences. No guaranteed minimum or maximum purchase amounts are established; the contract will be structured as an indefinite delivery/indefinite quantity agreement with purchase orders issued on an as-needed basis.

The scope encompasses a complete motion-based flight simulator system including hardware, software, computers, controls, visual systems, motion systems, instructor controls, installation, integration, calibration, acceptance testing, training, technical support, and maintenance. The simulator must meet or exceed Advanced Aviation Training Devices standards under 14 CFR Part 61.4(c) and be FAA-certified upon delivery. Key technical requirements include a six-degree-of-freedom motion platform with minimum 22 degrees of usable yaw-axis motion, dual active seatbelt tensioning systems, H125-representative flight controls with active force-feedback, a minimum 180-degree horizontal field-of-view visual system using OLED or equivalent technology, and computing systems with two NVIDIA RTX 5090-class graphics processing units or equivalents. The contractor must provide remote technical support during normal business hours (8 a.m. to 5 p.m.), on-site service capability, software updates and bug fixes, maintenance and parts replacement, preventative maintenance recommendations, and backup and recovery processes. Payment terms are Net 30 with supplier-prepaid freight and FOB delivery. Insurance requirements include General Liability ($1 million per occurrence, $2 million aggregate), Automobile Liability ($1 million combined single limit), Worker's Compensation with statutory limits, Cyber Liability ($4 million aggregate), and Technological Errors and Omissions Liability ($1 million per occurrence, $2 million aggregate).

Round 1 evaluation (100 points) assesses qualifications, experience, methodology, and approach. Round 2 evaluation (100 points) assesses demonstration and cost. The pre-offer meeting is September 1, 2026 at 9:30 a.m. via Webex. Questions are due September 3, 2026 at 2:00 p.m. The evaluation committee meeting is anticipated for October 5, 2026, with intent to award issued by October 12 and contract signature targeted for November 2, 2026.