GG000099_SUPPLIER.pdf

RFQ GG000099

Proprietary and Confidential 8/26/2026 2:09 PM

RFQ GG000099

Title Flight Simulator (Police Aviation)

Preview Date Open Date 8/26/2026 2:08 PM Close Date 9/24/2026 2:00 PM Award Date Time Zone Central Standard Time

Submit your response to the following contact.

Company Metropolitan Government of Nashville and Davidson County

Buyer Von Latreace Bell Location PO Box 196301

Nashville, TN 37219 Davidson United States

Phone Fax

E-mail von.bell@nashville.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others without the express and written consent of Metropolitan Government of Nashville and Davidson County.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

1.5 Attachments

2 Requirements

2.1 Section 1. RFP Solicitation (Selection) Method

2.2 Section 2. Waiver Process

2.3 Section 3. Commodity Codes

2.4 Section 4. Multi-Round Solicitation

2.5 Section 5. Timeline

2.6 Section 6. Solicitation Objective

2.7 Section 7. Scope Summary

2.8 Section 8. Scope Details

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

2.10 Section 10. Insurance Requirements

2.11 Section 11. Standard Solicitation Requirements

2.12 Section 12. Information Security Agreement

2.13 Section 13. Solicitation Acceptance

2.14 Section 14. Contract Acceptance

2.15 Section 15. Evaluation Criteria

2.16 Section 16. Affidavits

1 Overview

1.1 General Information

Title Flight Simulator (Police Aviation)

Buyer Von Latreace Bell Outcome Contract Purchase Agreement

E-Mail von.bell@nashville.gov

1.2 Schedule

Preview Date Open Date 8/26/2026 2:08 PM

Close Date 9/24/2026 2:00 PM Award Date Time Zone Central Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms SUPPLIER PREPAID

Shipping Method FOB DELIVERY Negotiation Currency USD (US Dollar)

Price Precision 0

1.5 Attachments

File Name or URL Type Description IT Environment File

2 Requirements *Response is required

Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

2.1 Section 1. RFP Solicitation (Selection) Method

1.

Request for Proposal

Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract

(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are governed by the Code and related Procurement Regulations.

The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.

There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the solicitation response incorporating all amendments.

Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless otherwise stated. Hard copy offers will not be considered except as required by law.

Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an award is made.

The only official position of Metro is found within this solicitation document including answers provided in response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or communications concerning this solicitation.

Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation.

Additional rounds may include, but not be limited to, Offeror interviews.

Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.

2.2 Section 2. Waiver Process

1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects), Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost, design, implementation, or legislative adoption of a particular matter are prohibited from subsequent participation in the procurement process or resultant contract(s) related to that particular matter.

Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior work on the particular matter, including the specific project and prospective offerors' participation, and the timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be explicitly stated in the disclosure.

Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published in the news items section of purchasing.nashville.gov

2.3 Section 3. Commodity Codes

1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services Code) Commodity Codes:

• 25130000-Aircraft

• 25190000- Transportation Services Equipment

• 25200000- Aerospace Systems and Components and Equipment

2.4 Section 4. Multi-Round Solicitation

1.

Solicitation Rounds

This is a multi-round solicitation that will consist of at least two rounds. Metro reserves the right for additional rounds if deemed necessary.

Round 1

Round 1 consists of Qualifications & Experience and Methodology & Approach for a total of 100 points. Offerors evaluated as qualified and within the competitive range from Round 1 will be invited to the next round (s).

Round 2

Offerors evaluated as qualified and within the competitive range from Round 1 will be invited to the next round (s) wherein Offerors will submit Demonstration and Cost Spreadsheet for a total of 100 Points.

Points from Round 1, and 2, shall be added together to determine who receives the max points.

2.5 Section 5. Timeline

1.

The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:

• 08/28/2026 - Solicitation Opens

• 09/08/2026 - Pre-Offer Meeting:

• 09/08/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List

• 09/10/2026 - Deadline to Submit Questions in iSupplier

• 09/17/2026 - Amendment #2 Published with Response to Online Discussion Questions

• 09/24/2026 - Solicitation Closes

• 09/25/2026 - Responsive Offers Provided to Evaluation Committee

• 10/05/2026 - Evaluation Committee Meeting

• 10/12/2026 - Intent to Award Issued

• 10/26/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding

Documents

• 10/28/2026 - Contract Sent to Awarded Supplier for Review

• 11/02/2026 - Contract Routes for Signature

• 11/10/2026 - Sourcing Process Complete

2.6 Section 6. Solicitation Objective

1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.

Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed, and no work shall be performed until receipt of Metro-issued Purchase Order.

2.7 Section 7. Scope Summary

1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals for qualified contractor to provide a flight training simulator.

2.8 Section 8. Scope Details

1.

The Metro Nashville Police Aviation Unit seeks qualified contractor to provide a complete, turnkey, dual-seat Airbus H125 flight training simulator. The flight simulator will assist the unit in flight training.

The contractor shall provide but not limited to the following:

• Hardware

• Software

• Computers

• Controls

• Visual Systems

• Motion Systems

• Instructor Systems

• Installation

• Integration

• Calibration

• Training

• Technical Support Services

• Maintenance, parts, and repair

• Acceptance Testing

• System Upgrades

Contractor Requirements

Contractor shall provide integration and delivery of a complete motion-based flight training simulator compatible with Metro's Airbus H125 aircraft.

Contractor shall provide flight controls configured to replicate the Airbus H125, active force-feedback systems, an aircraft model developed specifically for the H125. professional-grade simulation software, and a dedicated instructor operation station.

Contractor shall provide simulator equipment that meets a minimum of Advanced Aviation Training Devices (AATD) under 14 CFR part 61.4 (c) or better standards and specifications required to be certified by the Federal Aviation Administration upon delivery and installation.

Contractor shall provide remote technical support (Help Desk) during normal business hours (8AM to 5PM).

Contractor shall provide remote diagnostic capability with Metro authorization.

Contractor shall provide on-site service capability when a problem cannot be resolved remotely.

Contractor shall provide software bug fixes and system updates.

Contractor shall provide maintenance, parts, and repair services.

Contractor shall provide a warranty on the flight simulator.

Contractor shall provide recommended preventative maintenance for flight simulator.

Contractor shall provide a backup and recovery process over the life of the contract.

Contractor shall provide support services.

Minimum Technical Requirements and Specifications

1. General System Requirements

• Flight Simulator shall be specifically designed to replicate the Airbus H125 aircraft and Metro Nashville Police Department's operational aircraft configuration.

• Flight Simulator shall support pilot training, instructor-led emergency procedure training, and crew coordination.

• Flight Simulator shall be delivered as a fully integrated system.

• Flight Simulator shall be made with commercial-grade or professional-grade components intended for frequent training use.

• Flight Simulator shall be modular and serviceable, allowing future upgrades to avionics, computers, controls, software, visual systems, and mission equipment without replacement of the entire simulator.

2. Cockpit and Physical Configuration

The simulator shall include:

• A dual-seat cockpit configuration representing the dimensions, seating position, sightlines, ergonomics, and control placement of an Airbus H125.

• A molded fiberglass or comparable high-fidelity H125 cockpit, fuselage nose, glareshield instrument panel, and interior structure.

• Two fully usable crew positions suitable for pilot, instructor, second pilot, or Tactical Flight Officer training.

• H125-style pilot seats with adjustment sufficient to accommodate a reasonable range of pilot sizes.

• Dual active seatbelt tensioning systems capable of providing synchronized acceleration, deceleration, maneuvering, and emergency-event cues.

• Functional cockpit lighting, instrument lighting, annunciators, switches, circuit controls, and warning systems appropriate to Metro's aircraft configuration.

• Safe and unobstructed ingress and egress for both crew positions.

3. Six-Degree-of-Freedom Motion System

The simulator shall include a commercial-grade six-degree-of-freedom motion platform capable of providing the following:

• Surge

• Sway

• Heave

• Roll

• Pitch

• Yaw

The motion platform shall also include

• A minimum of 22 degrees of usable yaw-axis motion

• Payload capacity sufficient for the complete dual-seat cockpit, occupants, controls, avionics, computers, and accessories without performance degradation.

• Low-latency motion response synchronized with the aircraft flight model visual system, controls, and seatbelt tensioning systems.

• Programmable motion cueing and washout profiles that may be adjusted for different training objectives.

• Motion cues representative of helicopter startup, rotor engagement, hover, translational flight, turbulence, maneuvering, landing, autorotation, hard landing, and emergency conditions.

• Emergency-stop controls accessible to both the simulator occupants and instructor.

• Automatic motion limiting, fault monitoring, safe shutdown and safe parking functions.

• Protective guarding and access controls appropriate for a public-safety training facility.

4. Flight Controls and Control Loading

The simulator shall include H125-representative flight controls, including:

• Cyclic

• Collective

• Anti-torque pedals

• Cyclic-mounted trim and autopilot controls.

• Collective-mounted switches and controls representative of Metro's aircraft.

The flight-control system shall include:

• Active force-feedback cyclic control.

• Active force-feedback anti-torque pedals.

• Functional cyclic force trim.

• Software-adjustable control loading, breakout force, centering, damping, travel, and control response.

• Dynamic control forces that respond to aircraft condition, hydraulic-system state, trim condition, airspeed, rotor loading, autopilot engagement, and simulated failures.

• Accurate physical control geometry, range of travel, grip placement, and ergonomic positioning based on the H125.

• Proper synchronization between the pilot and second crew position where dual controls are installed.

• Instructor-accessible calibration and tuning controls.

• Commercial-grade sensors with sufficient resolution to prevent noticeable stepping, dead zones, or control instability.

5. Avionics and Instrumental Panel

The simulator shall replicate the avionics and instrument configuration installed in Metro Nashville Police Department's H125 aircraft.

At a minimum, the system shall include functional simulation of:

• Garmin G500H or G500H TXi flight display system, as applicable to Metro's aircraft.

• Garmin GTN 750 or GTN 750Xi navigator.

• Garmin GTN 650 or GTN 650Xi navigator.

• Airbus Vehicle and Engine Multifunction Display, or VEMD.

• Primary and standby flight instruments.

• Engine and rotor instrumentation.

• Radios, transponder, audio panel, navigation controls, and annunciators.

• Warning, caution, advisory, and system-status indications.

• Simulated circuit breakers and electrical controls when required for emergency-procedure training.

Avionics shall:

• Fully interactive and functional rather than cosmetic representations.

• Respond correctly to aircraft state, electrical configuration, navigation data, failures, and instructor inputs.

• Support flight-plan entry, navigation, approaches, communication-frequency selection, transponder operation, and applicable law-enforcement flight profiles.

• Use physical bezels, knobs, buttons, switches, and touchscreen interfaces where practical.

• Configured to closely match the layout and operation of Metro's aircraft at the time of delivery.

6. Helicopter Autopilot and Force-Trim Simulation

The simulator shall include a functional simulation of the autopilot and flight-control system installed in Metro's H125.

Where applicable, this shall include simulation of a Garmin GFC 600H or comparable three-axis helicopter flight-control system, including:

• Pitch, roll, and yaw-axis control.

• Cyclic force trim.

• Attitude hold.

• Altitude hold and altitude selection.

• Heading selection.

• Vertical-speed and indicated-airspeed modes.

• Navigation and approach coupling.

• Hover-assist functions.

• Level-mode recovery.

• Autopilot disconnect and trim-interrupt functions.

• Appropriate warning, annunciation, and failure behavior.

• Search, orbit, or mission-pattern functionality supported by the installed avionics.

7. Visual Display System

The simulator shall include a high-resolution visual system providing:

• A minimum 180-degree horizontal field of view from the primary pilot position.

• OLED displays or comparable professional display technology with equivalent or better black levels, contrast, refresh rate, resolution, and response time.

• Low-latency visual output synchronized with the flight model and motion platform.

• Sufficient vertical field of view to support hover, landing, slope, confined-area, pinnacle, and autorotation training.

• Minimal visual discontinuity between display sections.

• Correct visual geometry, horizon alignment, field-of-view calibration, and perspective from the pilot position.

• Day, night, dusk, dawn, low-visibility, and adverse-weather operation.

• Night-vision-goggle-compatible visual and cockpit-lighting modes where required.

• Adjustable visibility, cloud layers, precipitation, wind, turbulence, lighting, and environmental conditions.

The visual database shall include a detailed representation of the Metro Nashville operational area, including:

• Airports and heliports.

• Hospitals and public-safety facilities.

• Downtown Nashville.

• Major roadways and intersections.

• Waterways.

• Recognizable landmarks.

• Common patrol and training areas identified by Metro.

• Custom landing zones and mission locations identified during project development.

8. Computing and System Architecture

The simulator shall include a computing system sized to operate all visual, flight-model, motion, avionics, instructor-station, and data-recording functions at the required performance level.

• At a minimum, the system shall include:

• Two NVIDIA RTX 5090-class graphics processing units, (Graphics Cards) or approved equivalents meeting or exceeding their performance. (NVIDIA RTX 5090-class graphics card specifications: 32 GB GDDR7, 21, 710 shader cores, ray tracing support, 512-bit bus, and 1.79 GB/s bandwidth).

• High-performance processors appropriate for real-time flight simulation.

• Adequate system memory and solid-state storage for the simulator software, scenery, recorded sessions, and future expansion.

• A dedicated high-speed network connecting all simulator computers and subsystems.

• Separation of critical flight-model and visual-processing functions when required to maintain stable performance.

• Commercial Microsoft Windows licenses and all professional software licenses required for legal operation.

• Automatic startup and shutdown procedures suitable for routine instructor use.

• Local system administration and recovery capability. (Required to be hosted onsite).

• The ability to operate without dependence on a continuous internet connection after initial activation and installation.

• Secure local storage of training records and user information.

9. Flight Simulation and H125 Aircraft Model

The simulator shall use X*12 Professional (Software) or an approved equivalent professional use flight simulation platform.

(X Plane 12 specifications: requires 25 GB of disk space, 8 GB of RAM, and a Vulkan 1.3-capable video card).

The aircraft model shall:

• Developed specifically for the Airbus H125.

• Validated against available H125 aircraft flight-manual data, manufacturer performance information, known aircraft geometry, system documentation, and subject-matter expert pilot evaluation.

• Accurately represent aircraft weight, center of gravity, fuel loading, power available, rotor behavior, atmospheric conditions, and aircraft configuration.

• Provide repeatable and measurable performance across the normal and emergency flight envelope.

• Accurately model helicopter-specific aerodynamic behavior, including hover, ground effect, translational lift, torque response, retreating-blade effects, vortex-ring-state conditions, loss-of-tail-rotor-effectiveness conditions, and autorotation.

• Model startup, shutdown, engine governing, rotor engagement, fuel, electrical, hydraulic, flight-control, warning, and avionics systems.

• Support adjustment of flight-model parameters by authorized personnel without requiring replacement of the core simulation platform.

• Evaluated and accepted by Metro-designated H125 pilots before final acceptance.

The term "high fidelity" shall refer to demonstrated aircraft behavior and system response and shall not be satisfied solely through visual appearance.

10. Instructor Operator Station (IOS)

The simulator shall include a dedicated Instructor Operator Station, or IOS, that allows the instructor to monitor, control, record, and evaluate training from outside the cockpit.

The IOS shall provide:

Real-Time Observation

• Real-time aircraft position, altitude, airspeed, heading, vertical speed, engine data, rotor data, control positions, system status, and avionics state.

• Top-down moving map and aircraft-track display.

• External, cockpit, chase, and selectable observation views.

• Real-time visualization of cyclic, collective, pedal, trim, and autopilot inputs.

• Monitoring of student actions, switches, system configuration, warnings, and failures.

Aircraft and Environmental Control

The instructor shall be able to change the following without restarting the primary simulator:

• Aircraft location.

• Aircraft altitude, heading, and airspeed.

• Ground or in-flight starting condition.

• Aircraft gross weight.

• Fuel quantity.

• Center of gravity.

• Payload configuration.

• Time of day.

• Visibility.

• Cloud conditions.

• Precipitation.

• Wind direction and velocity.

• Gusts and turbulence.

• Temperature, pressure, and other meteorological conditions.

Scenario Control

The instructor shall be able to:

• Start, pause, freeze, reset, reposition, and terminate a training scenario.

• Save and load predefined starting conditions.

• Create and store custom training scenarios.

• Insert events at predefined times, locations, altitudes, or student-performance thresholds.

• Cancel or recover from an induced event without restarting the simulator.

• Return the aircraft to a selected training position or condition.

• Create Metro-specific patrol, pursuit, orbit, landing-zone, navigation, emergency, and crew-coordination scenarios.

Failures and Emergency Training

The instructor shall be able to induce, modify, and cancel failures involving:

• Engine and fuel-control systems.

• Rotor or engine governing.

• Electrical systems.

• Hydraulic systems.

• Avionics and navigation equipment.

• Flight instruments.

• Pitot-static systems.

• Autopilot and force-trim systems.

• Radios and communication systems.

• Warning and annunciation systems.

• Control-system abnormalities.

• Other H125-specific emergency conditions identified by Metro.

Failures shall be capable of being activated immediately, on a delay, randomly, or when defined conditions are met.

Recording, Replay, and Debriefing

The IOS shall:

• Record aircraft telemetry and flight path throughout each session.

• Record control inputs, system configuration, instructor actions, induced failures, warnings, and student responses.

• Provide synchronized session replay.

• Allow instructors to review specific portions of a session.

• Display the aircraft flight path on a map during debriefing.

• Allow notes and instructor comments to be attached to a session.

• Export reports and training records in commonly used electronic formats.

Student Management and Grading

The ISO shall:

• Individual student and instructor user profiles.

• Training-session history.

• Date, duration, aircraft configuration, weather, failures, and scenario information.

• Customizable grading criteria based on Metro's Aircrew Training Manual, standard operating procedures, and instructor-defined tolerances.

• Automatic identification of exceedances involving altitude, airspeed, heading, rotor RPM, engine limitations, descent rate, control inputs, touchdown condition, or other defined parameters.

• Pass, fail, incomplete, and instructor-review grading options.

• Searchable and exportable training records.

11. Installation, Calibration, and Training

The vendor shall provide:

• A pre-installation site survey.

• Facility, electrical, network, access, floor-loading, and environmental requirements.

• Freight and delivery to Metro's designated facility.

• Complete on-site assembly and installation.

• Motion-platform commissioning.

• Flight-control, avionics, visual, audio, and seatbelt-system calibration.

• Visual-system alignment from the pilot position.

• Software installation, licensing, configuration, and testing.

• Initial aircraft-model tuning with Metro-designated H125 pilots.

• Instructor Operator Station configuration using Metro's procedures and grading requirements.

• Operational training for Metro instructors and system administrators.

• Basic maintenance and troubleshooting training.

• Complete operator, administrator, maintenance, and calibration documentation.

12. Acceptance Testing

Before final acceptance, the awarded vendor shall conduct a formal Site Acceptance Test witnessed by Metro personnel.

Acceptance testing shall verify:

• Operation of all six motion axes.

• Required yaw-axis range.

• Motion, visual, audio, flight-control, and seatbelt synchronization.

• Cyclic and pedal force-feedback operation.

• Cyclic force-trim operation.

• Avionics and autopilot functionality.

• Flight-model performance.

• Aircraft systems and emergency conditions.

• Instructor-station functions.

• Scenario creation and control.

• Data recording, replay, reporting, and grading.

• Metro Nashville scenery and identified mission locations.

• System stability during an extended operating test.

• Safe shutdown, emergency stop, fault monitoring, and recovery procedures.

****** Contractor may propose alternative or substitution for approval that must be submitted in writing to Metro no later than the deadline for submit inquiries utilizing the online discussion portal.

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL

2. Pursuant to the Metro Code of Laws Section 4.46.060 B, no Equal Business Opportunity Program Goal is established for this solicitation.

2.10 Section 10. Insurance Requirements

1.

Insurance Requirements

Any offeror receiving an intent to award letter shall be required to provide a Certificate of Insurance within seven (7) calendar days of receiving the notification in order to proceed with award and execution of a contract.

The Description section must read as follows: Metropolitan Government of Nashville and Davidson County, its officials, officers, employees, and volunteers are named as additional insureds per general liability additional insured endorsement and automobile liability additional insured endorsement.

In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN 37201.

The following insurance(s) shall be required:

2.

• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

3.

• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

4.

• Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and Employer's Liability Insurance with limits of no less than one hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.

5.

• Cyber Liability Insurance in the amount of four million ($4,000,000.00) dollars in the aggregate dollars.

6.

• Technological Errors and Omissions Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

2.11 Section 11. Standard Solicitation Requirements

1.

Pre-Offer Meeting

A pre-offer meeting will be held for this solicitation on Tuesday September 1, 2026, 9:30

AM

You must register in advance to provide the following information: your name, email address, phone number, and the name of the company you are representing by clicking on the following link.

https://nashville.webex.com/weblink/register/r784901bb49e418cd2b01bb5eb1fd09ef https://nashville.webex.com/weblink/register/r784901bb49e418cd2b01bb5eb1fd09ef

Event Password: metro

The contact information provided will generate on the Pre-Offer Attendee List if you attend the meeting.

You will receive a confirmation email invitation after you register with the information needed to participate in the Pre-Offer via Webex that will be added to your calendar. You may participate by click the Webex Link provided in the email confirmation from a computer, tablet, or smartphone.

If you have any issues with registering for the meeting, please contact the Buyer, Von L Bell, von.bell@nashville.gov and 615-862-6463.

Metro urges all prospective offerors to attend planned pre-offer meetings.

2.

Inquiries

All inquiries must be submitted by Thursday September 3, 2026, 2:00 PM Central Time using the online discussions feature of the iSupplier system. Questions will be answered formally via Amendment to the solicitation soon after the deadline for submitting questions. Offerors must clearly understand that the only official answer or position of Metro will be the one stated in writing by Division of Procurement staff.

You may contact Von L Bell, 615-862-6463, and von.bell@nashville.gov with questions regarding iSupplier or you may email iSupplier@nashville.gov (make sure to include your W-9 in email to iSupplier Team). All offerors are encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure all login information is correct.

Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for submission of offers to avoid any last minute functionality issues. While Metro makes every attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot functionality issues within one hour of the deadline for submission of offers.

3.

Accurate Information

Failure to provide complete and accurate information in an offer to this solicitation may result in your offer being deemed nonresponsive. Metro may institute debarment proceedings against the offeror and/or terminate any contract or purchase order that has been awarded based on inaccurate information.

Extraneous Information

Offers should be brief and concise. Information provided beyond the requirements described in this solicitation may be considered extraneous and as a result discarded.

Minor Irregularities mailto:iSupplier@nashville.gov

Metro reserves the right to waive minor irregularities in offers, provided that such action is in the best interest of Metro. Any such waiver shall not modify any remaining solicitation requirements or excuse the offeror from full compliance with the solicitation specifications and other contract requirements if the offeror is awarded a contract.

Ambiguity, Conflict or Other Errors in the Solicitation

Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in this solicitation prior to submitting their offer, or it shall be waived. Claims of ambiguity after submission of the offer shall not serve as grounds for a protest.

If an offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, they shall immediately request modification or clarification using the online discussion feature of iSupplier. Required modifications or clarifications will be issued by solicitation amendment.

Validity of Offers

All offers shall be valid for a period of one-hundred and fifty (150) days from the closing date of the solicitation unless another timeframe is agreed to by all parties. Submission of an offer does not afford rights to the offeror nor obligate Metro in any manner.

Offer and Presentation Costs

Metro will not be liable for any costs incurred by an offeror in the preparation of its response to a solicitation, nor for the presentation of its offer and/or participation in any clarifications, discussions, negotiations, or protests.

Rejection of Offers

Metro reserves the right to accept or reject, in whole or in part, any offers submitted. The failure of an offeror to promptly supply information in connection with, or with respect to, reasonable requests may be grounds for a determination of non-responsibility.

Americans with Disabilities Act

Contractor shall ensure Metro that all services provided through this resulting contract shall be completed in full compliance with the 2010 Americans with Disabilities Act (ADA) enacted by law on March 15, 2012 and adopted by Metro. Contractor will ensure that participants at public meetings with disabilities will have communication access that is equally effective as that provided to people without disabilities. Information shall be made available in accessible formats, and auxiliary aids and services shall be provided upon the reasonable request of a qualified person with a disability.

Contractor Personnel Requirements

Subsequent to submission of an offer and prior to award of a contract, key personnel identified in the offer shall not be changed without the approval of Metro. Any changes in key personnel without Metro approval may result in the offer being rejected and not considered for award.

Unauthorized Work

The successful offeror shall not begin work until Metro issues a Notice to Proceed or Purchase Order. Any unauthorized work shall be deemed non-compensable and the offeror will have no recourse against Metro

*4. Persons Suspended or Debarred from Procurement

Pursuant to Metro Code 4.36.020, a public list of suspended or debarred persons is maintained by the division of purchases (see link provided herein). Individuals appearing on said list may not be awarded a Metro contract.

Affirmation

Do you or any proposed subcontractors appear on the list of suspended or debarred persons?

Attachments:

File Name or URL Type Description Suspended or Debarred Persons List

URL

Target: No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

Select one of the following:-

a. No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

b. Yes, I or one of my subcontractors appear on the list of suspended or debarred vendors and I am non-responsive.

*5.

Subcontractors/Subconsultants

Offeror must enter ALL subcontractors/subconsultants/suppliers in the Subcontractor/Subconsultant Form (see attachments below) regardless of their ownership and attach back to the submitted response/quote. All proposed subcontractor/subconsultants and/or suppliers must be registered in iSupplier prior to the solicitation deadline. Offeror should identify those subcontractors/subconsultants and/or suppliers that are Small or Service-Disabled Veteran (SBE/SDV) owned, or those that are Minority or Woman owned as appropriate. All known subcontractors/subconsultants and/or suppliers who will perform a portion of this project must be listed. If the prime is a Metro approved SBE/SDV, their self-performance participation should be reflected this subcontractor form.

If no subcontractors/subconsultants are being proposed then indicate such on the Subcontractor/Subconsultant Form and attach back to the submitted response/quote.

Failure to attach the Subcontractor/Subconsultant Form to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Subcontractor Form File

Target: Subconsultant Form is Attached

Select one of the following:-

a. Subconsultant Form is Attached(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

*6. Vendor Checklist

Offeror must complete the vendor checklist (see attached below) and attach completed document back to the submitted response/quote. Information provided on the completed vendor checklist will be used to development the resulting outcome if issued an intent to award from the solicitation.

Failure to attach the completed Vendor Checklist to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Vendor Checklist File

Target: Attached Completed Vendor Checklist

Select one of the following:-

a. Attached Completed Vendor Checklist(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

2.12 Section 12. Information Security Agreement

*1. Complete the Metro Information Security Agreement (MISA) Questionnaire attached to this solicitation.

Attached the completed Metro Information Security Agreement (MISA) Questionnaire to your quote response. Using the attached MISA-Exhibit Selection Matrix, determine the applicable MISA Terms and Conditions from the MISA-Exhibits (attached herein) based on your company's completed MISA Questionnaire. The determined MISA Terms and Conditions to be included in the resulting contract, if awarded.

Failure to attach your completed MISA Questionnaire may result in your offer being deemed non-responsive.

Offeror must indicate acceptance of the applicable MISA Terms and Conditions. If any exceptions are taken, attach a PDF file to your quote identifying the exceptions and label it as MISA Terms and Conditions Exceptions.

Please note that if exceptions are not stated at this time, they will not be granted after the contract is awarded. Exceptions taken after the award will result in the withdrawal of the intent to award and offeror's firm suspended from upcoming solicitations.

Attachments:

File Name or URL Type Description MISA Terms and Conditions

File

MISA-Exhibit Selection Matrix

File

MISA Questionnaire File Target: ISA Questionnaire Completed and Terms and Conditions Accepted

Select one of the following:-

a. ISA Questionnaire Completed and Terms and Conditions Accepted(Response attachments are required)

b. No, Offer is non-responsive

2.13 Section 13. Solicitation Acceptance

*1.

Offeror must indicate acceptance of the final version of this solicitation as amended. In the likely occurrence that an amendment is issued to the solicitation, you must accept the final amendment for your proposal to be accepted. When an amendment is published you will automatically be notified by the iSupplier system, but you are encouraged to regularly check the solicitation for an amendment. If you have submitted a proposal prior to an amendment, you must resubmit your proposal in response to the amendment to avoid failure to submit or a determination of non-responsiveness. This is required whether your offer is affected by the latest amendment or not.

Any exceptions taken to this solicitation must be submitted through the online discussion feature of the system by the date and time shown for inquiry submittal. If an offeror takes exception to this solicitation after the inquiry submittal date and time, their submission may be deemed nonresponsive.

Select one of the following:-

a. Yes, Accept Solicitation as Presented

b. No, Offer non-responsive

2.14 Section 14. Contract Acceptance

*1.

Offeror must indicate your acceptance or exceptions to the attached draft contract for this solicitation.

If any exceptions are taken, attach a redline word document reflecting the proposed changes as well as justification or explanation for the proposed change. Your response to this section should indicate if exceptions are taken and you should submit the redlined word document named Contract Exceptions back with your response.

If no exceptions to the contract are stated, they will not be granted after the contract is awarded. Exceptions taken after the award will result in the rescind of the intent to award and offeror may be placed on suspended list.

If exceptions to the contract are stated and requested changes are unacceptable based on Metro's review, this may result in the rejection of the proposal as non-responsive.

Attachments:

File Name or URL Type Description Draft Contract.pdf File

Target: Accept Contract as Presented

Select one of the following:-

a. Accept Contract as Presented

b. Attached exceptions taken of contract presented(Response attachments are required)

2.15 Section 15. Evaluation Criteria

1. Evaluation Criteria Response Formatting

All submitted proposals should include the following on every page as a header and/or footer:

• RFQ Number

• RFQ Title

• Proposer Name

• Evaluation Criteria Section Title

• Page Numbers

Each PDF document should be named the Evaluation Criteria Section Title as outlined in the solicitation. Make sure keep evaluation criteria PDF separate and do not combine together.

Metro strongly encourages you to submit question and response together for ease of review by evaluation committee.

NOTE: Cover Pages, Table of Contents, and/or Resumes are excluded from any page limited if applicable.

*2.

Qualification and Experience (50 Points)

• Demonstrate in detail the qualifications and years your company has been in business providing flight simulators

• Describe your company's experience in providing the following:

• Integration

• Configuration

• Installation

• Calibration

• Training

• Delivery

• Custom flight controls, force-feedback systems, aircraft models, simulator software, and instructor stations.

• Offeror should provide the proposed team or key individuals that will be involved in providing the flight simulator and scope of work over the life of the contract.

• Demonstrate their expertise in performing the assigned scope of services and how it is linked to this specific project.

• Please include the following:

• Project Manager

• Software Lead

• Hardware Lead

• Support contacts

File should be attached as a PDF and be named Qualifications and Experience.

Target: Attached Qualification and Experience PDF.

Select one of the following:-

a. Attached Qualification and Experience PDF.(Response attachments are required)

b. No, and are non-responsive

*3.

Methodology and Approach (50 Points)

• Offeror shall demonstrate in detail the methodology in how the requirements and provisions of the scope of this project will be implemented for flight simulator.:

• Describe in detail the anticipated project schedule covering the following:

• Fabrication

• Software Development

• Testing

• Delivery

• Installation

• Training

• Acceptance

• Describe your approach to managing this project including the identification of clearly defined project management process, tasks and deliverables for insight on proposers' capability.

• Provide a defined escalation process for simulator-down conditions for software and hardware conditions.

• Provide in detail the back-up and recovery process for the proposed solution.

• Describe in detail the approach to providing the technical support services including response time and if the service will be remote and/or onsite services.

• Describe in detail the approach to maintenance, parts, repair, and support services.

• Provide details regarding the flight simulator warranty being proposed.

File should be attached as PDF and named Methodology and Approach Target: Attached Methodology and Approach PDF

Select one of the following:-

a. Attached Methodology and Approach PDF(Response attachments are required)

b. No, and are non-responsive

2.16 Section 16. Affidavits

*1.

Compliance with Laws: After first being duly sworn according to law, the undersigned (Affiant) states that he/she and the contracting organization is presently in compliance with, and will continue to maintain compliance with, all applicable federal, state, and local laws.

Taxes and Licensure: Affiant states that Contractor has all applicable licenses, including business licenses. Affiant also states that Contractor is current on its payment of all applicable gross receipt taxes and personal property taxes. M.

C.L. 4.20.065

Nondiscrimination: Affiant affirms that by its employment policy, standards and practices, it does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to race, creed, color, national origin, age or sex, and are not in violation of, and will not violate, any applicable laws concerning the employment of individuals with disabilities. M.C.L. Section 4.28.020.

Covenant of Nondiscrimination: Affiant affirms that in consideration of the privilege to submit offers in response to this solicitation, we hereby consent, covenant, and agree as follows:

• To adopt the policies of the Metropolitan Government relating to equal opportunity in contracting on projects and contracts funded, in whole or in part, with funds of the Metropolitan Government;

• To attempt certain good faith efforts to solicit Minority-owned and Woman-owned business participation on projects and contracts in addition to regular and customary solicitation efforts;

• Not to otherwise engage in discriminatory conduct;

• To provide a discrimination-free working environment;

• That the Covenant of Nondiscrimination is requirement to submit an offer and shall be incorporated by reference into any contract or portion thereof which the Supplier may hereafter obtain; and shall be continuing in nature and shall remain in full force and effect without interruption.

• That the failure of the Supplier to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract. M.C.L. Section 4.46.070.

Affiant affirms that in consideration of the privilege to submit offers in response to this solicitation, we hereby consent, covenant, and agree as follows:

1. No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, gender, or disability when otherwise qualified in connection with any solicitation offer submitted to Metro or the performance of any contract resulting from;

2. That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contact or otherwise interested in contracting with this Company, including various eligible business enterprises;

3. In connection herewith, I/We acknowledge and warrant that this Company has been made aware of, understands and agrees to make good faith efforts to solicit disadvantaged businesses (as defined in M.C.

L. Section 4.46) to do business with this Company;

4. That the Covenant of Nondiscrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

5. That the Covenant of Nondiscrimination as made and set forth herein shall be and are hereby deemed to be made a part of, and incorporated by reference into, any contract or portion thereof which this Company may hereafter obtain; and

6. That the failure of this Company to satisfactorily discharge any of the Covenant of Nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Metro to declare the contract in default and to exercise any and all applicable rights and remedies, including but not limited to, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and/or forfeiture of compensation due on a contract.

Should you decline this covenant, your firm/organization will not be allowed to submit an offer to the Metropolitan Government of Nashville and Davidson County.

Employment Requirement: Affiant affirms that Contractor's employment practices are in compliance with applicable United States immigrations laws. M.C.L. Section 4.40.060.

Contingent or Brokerage Fees: It is a breach of ethical standards for a person to be retained, or to retain a person, to solicit or secure a Metro contract upon an agreement or understanding for a contingent commission, percentage, or brokerage fee, except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business. After first being duly sworn according to law, the undersigned Affiant states that the Offeror has not retained anyone in violation of the foregoing. M.C.L. Section 4.48.080.

Iran Divestment Act: By submission of this offer and in response to the solicitation, offeror(s) and each person signing on behalf of offeror(s) affirm, under penalty of perjury, that to the best of their knowledge and belief, neither the offeror(s), nor proposed subcontractors, subconsultants, partners and any joint venturers, are on the list created pursuant to the Tennessee Code Annotated Section 12-12-106 (Iran Divestment Act). Referenced website reflected in the attachment section herein.

Sexual Harassment: Affiant affirms that should it be awarded a contract with the Metropolitan Government for a period of more than twelve (12) months and/or valued at over five hundred thousand ($500,000) dollars, affiant shall be required to provide sexual harassment awareness and prevention training to its employees if those employees:

• Have direct interactions with employees of the Metropolitan Government through email, phone, or in-person contact on a regular basis;

• Have contact with the public such that the public may believe the contractor is an employee of the Metropolitan Government, including but not limited to a contractor with a phone number or email address associated with Metropolitan government or contractors with uniforms or vehicles bearing insignia of the Metropolitan Government; or

• Work on property owned by the metropolitan government.

Such training shall be provided no later than (90) days of the effective date of the contract or (90) days of the employee's start date of employment with affiant if said employment occurs after the effective date of the contract. M.

C.L. Section 2.230.020.

Boycott of Israel: Affiant affirms that Contractor is not currently, and will not for the duration of the awarded Contract, engage in a…