Fleet Vehicles

Denton County, Texas has issued Invitation to Bid (ITB #25-2897) for an annual Fleet Vehicles procurement contract running from March 1, 2026 through February 28, 2027, with two optional one-year renewal terms at the discretion of the Denton County Commissioners Court. The solicitation encompasses 93 line items across multiple vehicle categories including pickup trucks (mid-size and full-size in gasoline and diesel configurations with two-wheel and four-wheel drive options), vans (mini and full-size in passenger and cargo types), and utility vehicles (subcompact through full-size classifications). All vehicles must be current-year model or newer with fewer than 200 miles at delivery and include a full-size matching spare tire, minimum three-year/36,000-mile factory warranty, and five-year/60,000-mile powertrain warranty, with all standard factory equipment such as automatic transmission, air conditioning, power steering, power windows and locks, cruise control, Bluetooth connectivity, and rearview cameras included. Bidders must possess a Texas Dealer General Distinguishing Number, provide proof of qualification, and submit pricing not to exceed manufacturer's suggested retail price (MSRP) with delivery FOB any point in Denton County with all delivery charges included in bid pricing. The question period runs from January 16, 2026 at 5:00 PM CST through January 29, 2026 at 2:00 PM CST, and responses must be submitted electronically through the Denton County Bonfire Portal or via hard copy to the Purchasing Department at 1 Courthouse Drive, Suite 2300, Denton, Texas 76208 by February 5, 2026 at 2:00 PM CST. Award will be made to the three lowest responsible vendors meeting all specifications, with individual purchases placed with the lowest bidder considering both price and delivery time.

The procurement documents do not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational eligibility, though the county reserves the right to reject any bids from vendors with delinquent property taxes. No incumbent vendors, current contractors, or existing infrastructure requiring integration are identified in the solicitation materials. Bidders must submit a completed Vendor Acknowledgment questionnaire (Q-58AG) in Excel format and a Price Form in PDF format through the Bonfire portal, with a maximum file upload size of 1000 MB per submission. Submission confirmation will be provided via email with a unique confirmation number upon successful finalization. While specific budget ranges or award values are not disclosed in the solicitation documents, the procurement structure allows for comparative bidding across vehicle categories with unit pricing required for each of the 93 line items, suggesting a substantial multi-vehicle acquisition contract. Funding is contingent upon Denton County budget approval for the fiscal year.