Fleet Services Uniform Rental & Laundry Services, & Shop Supplies

The Oregon Department of Administrative Services, Procurement Services (DASPS) has issued a Request for Proposals (RFP) on behalf of Fleet Services to secure a Price Agreement for uniform rental, laundry, and shop supplies services. The procurement seeks a contractor to provide rented uniforms including shirts, shorts, jeans, jackets, and coveralls, along with associated laundry and alteration services, and shop supplies such as mop heads, floor mats, and towels. Proposers must submit a comprehensive management plan, provide at least three emblem design options, manage inventory and replacement of garments, and establish a process for ordering, delivery, and invoicing. The RFP requires proposers to submit detailed references and a price proposal, with evaluation criteria likely including service quality, pricing, and operational capabilities. The initial contract term is anticipated to be two years, with potential renewals up to a cumulative maximum of ten years. Proposals were originally due on November 29, 2021, but an addendum extended the deadline to November 30, 2021, at 5:00 PM Pacific Time, with proposals able to be submitted via email.

The RFP includes specific provisions for certified disadvantaged business participation, requiring proposers to provide details on their efforts to include certified minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses as subcontractors. Proposers must indicate if they are a Certified Firm, list their existing contractual relationships with such businesses, and describe steps to solicit certified firms for subcontracting opportunities. The solicitation emphasizes preferences for recycled materials and encourages diverse business participation through the Oregon Certification Office for Business Inclusion and Diversity (COBID). Proposers must disclose any potentially confidential or trade secret information using the provided Disclosure Exemption Affidavit. While specific budget ranges are not explicitly stated, the pricing proposal attachment includes detailed pricing for various uniform types, emblems, floor mats, and laundry services, suggesting a comprehensive and potentially significant contract value. The RFP allows for potential volume discounts and includes provisions for initial employee setup, size adjustments, and logo installations.