Flags, purchase and delivery of, term conract

Palm Beach County Board of County Commissioners' Purchasing Department is issuing Request for Quotation (RFQ) #900415/SM for the purchase and delivery of flags under a 12-month term contract with four optional renewal periods. The procurement encompasses ten line items featuring U.S. National flags, State of Florida flags, and Palm Beach County customized flags in various configurations, materials (nylon and polyester), and sizes (ranging from 3'X5' to 5'X8'), with estimated annual quantities between 2 and 98 units depending on the specific item. Quotations must be submitted by November 10, 2017, at 4:00 P.M. Palm Beach County time via fax or email, with pricing remaining firm and fixed for 90 days from the date of opening. Delivery is required within 14 business days of receiving a term contract delivery order to the Palm Beach County Purchasing Warehouse in West Palm Beach, Florida, between 8:30 A.M. and 3:30 P.M., Monday through Friday. All flags must comply with Florida Statute 256.041 requiring U.S.-made flags for public use, and quoters must submit manufacturers' cut sheets and descriptive literature, non-discrimination policy compliance certification, and drug-free workplace certification. The County will award on an item-by-item basis to the lowest responsive and responsible quoter, reserving the right to reject quotes resulting in awards under $1,000 or multiple small fragments due to administrative costs.

A 5% local preference may be applied to quoters with a permanent place of business in Palm Beach County or the Glades, provided they submit a valid Business Tax Receipt and Certification of Business Location. Quoters must register in the County's Vendor Self Service (VSS) system and are responsible for all transportation costs under F.O.B. destination terms. Payment will be rendered only upon the County's acceptance and satisfaction with delivered items, with invoicing directed to the Palm Beach County Finance Department. The RFQ does not identify any incumbent vendors or specific budget ranges, though the award structure suggests that individual line item values may vary based on responsive bids received.