Fixed Route Scheduling Services

Sarasota County, Florida is soliciting an Invitation for Quotes (IFQ) for Fixed Route Scheduling Services to support the County's Breeze Transit system. The procurement seeks a qualified vendor to provide comprehensive fixed route scheduling services including route structuring, trip building, blocking, run cutting, rostering, and data export functions utilizing Trapeze package software or alternative software designated by Breeze. Prospective offerors must demonstrate relevant experience by providing two verifiable commercial, industrial, institutional, or governmental references from the past seven years, with at least one reference from a public transit system. The County anticipates an initial contract term of three years with possible renewal for up to two additional one-year periods. The solicitation was posted on April 13, 2026, with a due date of May 11, 2026, and submissions must be made through the OpenGov Procurement portal at https://procurement.opengov.com/portal/scgov. Award will be made to the responsive and responsible offeror submitting the lowest total bid price, with all quotes not to exceed $150,000.00 per project or per contract year. All pricing must include trip charges, mileage, vehicle charges, travel time, and labor incorporated into the hourly rate, with invoicing due upon completion of each fixed route scheduling service at the fixed fee listed in the Fee Schedule.

The County will not apply local and American business preferences to this IFQ due to grant funding requirements, indicating that no specific set-asides exist for disadvantaged enterprises or minority-owned businesses. The current incumbent contractor is Transportation Management & Design, Incorporated, a California corporation, which has held the contract since June 30, 2021, and has been extended through June 29, 2026 via two amendments, with the current unit price at $9,950.00 per service delivery. Insurance requirements mandate Workers' Compensation coverage in accordance with Florida Statutes Chapter 440 with Employers Liability minimum of $500,000.00; Commercial General Liability with limits of $1,000,000.00 per occurrence and $2,000,000.00 aggregate; and Business Automobile Liability with $1,000,000.00 combined single limit, with all carriers licensed in Florida holding an A.M. Best's Financial Strength Rating of A- Class VII or better. The contractor must comply with County workplace requirements including smoking restrictions, parking compliance, security procedures, employee identification standards, and drug and alcohol policies. The anticipated budget range for the initial three-year contract term is up to $150,000.00 per contract year, based on the stated pricing cap in the solicitation documents.