Fire Suppression Testing Small Purchase Sole Source Conditions

The Illinois Housing Development Authority (IHDA) is issuing a small purchase sole source procurement for fire suppression system testing and inspection services at its data center located at 111 East Wacker Drive, 11th floor in Chicago, Illinois. The procurement requires annual inspection and testing of the Pre-Action/Novec 1230 fire suppression system and drip pan leak detection equipment, with 100% of systems to be tested. Deliverables include a preaction valve test and a preaction valve full trip test, with all testing to be completed before the end of June 2026. The service contract is effective January 1, 2026, and expires December 31, 2026, with a one-year term and no renewal options indicated. The submission deadline for this procurement is February 6, 2026, representing an expedited timeline from the February 5, 2026 posting date. The successful vendor must demonstrate expertise in fire suppression system maintenance and testing, specifically with Pre-Action/Novec 1230 systems and drip pan leak detection equipment.

Reliable Fire Equipment is identified as the incumbent service provider for this fire suppression system maintenance contract. The procurement is structured as a sole source small purchase, indicating that competitive bidding may be waived based on the specialized nature of the services and the existing relationship with the incumbent contractor. The annual contract value is $2,645.00, with submittal fees included in this amount. The contract is subject to the Standard Terms and Conditions for contracts with the State of Illinois, which require vendors to maintain appropriate insurance coverage, comply with prevailing wage requirements where applicable, and submit to audit procedures. Primary contact for this procurement is Jess Barriga at IHDA (JBarriga@ihda.org, 312-836-5225), with Ryan Huff serving as the service representative for Reliable Fire Equipment. Any modifications to the agreement must be made in writing and signed by an authorized manager of the service provider.