1-IFB-0637-GRFD (Station 423 Garage Doors).pdf

GILA RIVER INDIAN COMMUNITY

INVITATION FOR BIDS

IFB-0637-GRFD

STATION 423 GARAGE DOORS

Issue Date: Friday, February 6, 2026

Responses Due: Thursday, March 5, 2026 at 11:00AM

Gila River Indian Community Station 423 Garage Doors

Table of Contents

SECTION I: ADMINISTRATIVE INFORMATION AND BID INSTRUCTIONS

SECTION II: OVERVIEW

SECTION III: INSTRUCTIONS FOR SUBMITTING A BID

SECTION IV: CONTRACT DOCUMENTS

SECTION V: OTHER REQUIREMENTS

EXHIBIT A - SOLICITATION/ OFFER/ FEE BID FORM / BIDDER’S CERTIFICATION

EXHIBIT B - SCOPE OF WORK

EXHIBIT C - BID BOND

EXHIBIT D - STATEMENT OF BIDDERS QUALIFICATIONS

EXHIBIT E -PREVIOUS PARTICIPATION CERTIFICATION

EXHIBIT F - AUTHORIZATION TO RELEASE INFORMATION

EXHIBIT G - CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND

VOLUNTARY EXCLUSION

EXHIBIT H - INDIAN ENTERPRISE QUALIFICATION STATEMENT

EXHIBIT I - NON-COLLUSIVE AFFIDAVIT

SECTION I: ADMINISTRATIVE INFORMATION AND BID

INSTRUCTIONS

SOLICITATION TYPE: Invitation for Bid (IFB)

IFB NUMBER: IFB-0637-GRFD

DESCRIPTION: Station 423 Garage Doors

IFB SUBMISSION: Upload electronic bids and documents at https://gilariver.bonfirehub.com/portal/?tab=openOppurtunit ies

DIRECT INQUIRIES IN WRITING TO: Via Bonfire Hub at:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunit ies

BIDDING TIMELINE

ISSUE DATE: Friday, February 6, 2026

SITE VISIT: Thursday, February 12, 2026 @ 9:00am

SITE VISIT LOCATION: Fire Station 423 599 W. Seed Farm Road, Sacaton Arizona, 85147

DEADLINE FOR QUESTIONS: Tuesday, February 17, 2026 @ 4:00pm

DEADLINE FOR RESPONSES: Friday, February 20, 2026 @ 5:00pm

BID SUBMISSION DEADLINE: Thursday, March 5, 2026 @ 11:00am

BID-OPENING DATE: Thursday, March 5, 2026 @ 11:30am via WebEx

Email NAME to be added to WebEx bid Opening invitation list and receive meeting invite

APPROX. BID REVIEW AND SELECTION: Thursday, March 5, 2026

APPROX. NOTIFICATION TO VENDORS: Thursday, March 12, 2026

The responsibility for submitting a response to this IFB to the Contracts Management Department on or before the stated time and date will be solely the responsibility of the respondent. All responses are subject to the conditions, instructions and the specifications attached hereto.

This IFB’s intent is to represent an all-inclusive 100% cost based on scope, size, quality and nature of the proposed Project. It is the responsibility of the Contractor to evaluate the Project based on a thorough review of all available documents provided by disciplines involved with the development and description of the Project.

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities

The Department of Transportation nor Contracts Management Department will be responsible for distributing to Contractor’s any hard or electronic copies of plans or specifications. It is up to the Contractor to print them.

Terminology: Bids/Proposal/Solicitation may be used interchangeably. Bidder/Proposer/Vendor/ Contractor may be used interchangeably. Addendum/Amendment may be used interchangeably.

INSTRUCTIONS TO BIDDERS FOR ADDENDUMS

Addendums to this Invitation for Bid (IFB)

1. If an addendum is issued, for this solicitation, all terms and conditions that are not modified remain unchanged.

Bidders shall acknowledge receipt of any addendums to this by identifying the addendum number and date on the bid form. Bids failing to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum(s) contained information substantively changing the requirements. Addendums will be posted to the Bonfire website.

ADDITIONAL INSTRUCTIONS REGARDING IFB

Bid packets must be received by the date and time specified via the Bonfire website. When mailing a bid security, please ensure bid security will arrive within 3 business days of the closing of the bid. It is highly recommended that the Original Bid Security be hand delivered to 1632 S. Nelson Dr., Chandler, AZ 85226 during regular business hours. If Bid Security must be mailed, it is encouraged that Sender utilize FedEx/UPS with Tracking to ensure receipt within the given time frame. It will not be the Community’s responsibility if the original documents are not delivered on time.

Read all bid documents thoroughly and carefully. If questions arise it is our advice, that representatives from your company attend the Pre-Bid Conference.

If the Pre-Bid Conference is designated as “MANDATORY” only those Contractor’s in attendance may submit a Bid.

All questions regarding the bid, scope of work, specifications, exhibits and the submission of bids should be submitted via the Bonfire Platform. Responses will be provided in an addendum and will be posted on the Bonfire platform.

In order for a bid to be considered, all forms listed must be submitted. See following Section III, Instructions for Submitting a Bid.

SECTION II: OVERVIEW

A. Purpose

The purpose of this Invitation for bids is to provide Contractors with the information required to submit a bid to the Community This IFB’s intent is to represent an all-inclusive 100% cost based on scope, size, quality and nature of the proposed Project. It is the responsibility of the Contractor to evaluate the Project based on a thorough review of all available documents provided by disciplines involved with the development and description of the Project.

B. Solicitation Cost Preparations

GRIC assumes no obligation to pay any costs incurred in the preparation and submission of bids in the response to this IFB or to enter into a contract with any of the bidders.

C. Questions

Read all bid documents thoroughly and carefully. If questions arise, submit them to the Community no later than the date and time specified in the Bidding Timeline via the e- Procurement platform. Should there be any doubt as to meaning or intent of any IFB statement or provision, the vendor should submit their inquiries in writing as prescribed. Official answers to questions will be answered in the form of an Addendum. It is the vendor’s responsibility to retrieve all addendums, and also acknowledge that they have been reviewed in the bid document.

D. Propriety Information:

Clearly state any restrictions on the use of the data contained within this bid in the bid itself.

E. Delivery of Bid to Community

Bids will only be received by the Community’s e-Procurement portal, Bonfire. Bids must be uploaded electronically and shall include all required documents. The link is provided herein:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities. Original Bid Security must be delivered to the Community within three (3) Business Days of the Bid due date.

F. Acceptance and Rejection

The Community reserves the following rights:

• To reject any or all submittals, or any portion thereof;

• To reissue the Invitation for Bid;

• To request additional information from any or all respondents;

• To extend the date for submission of responses through an Addendum;

• To supplement, amend, or modify the IFB and cancel this request with or without the substation of another IFB;

• To disqualify any Bidder who fails to provide information or documents requested herein or who provides inaccurate or misleading information or data;

• To disqualify any Bidder based on any real or apparent conflict of interest;

• To waive any minor defects in the submittal if this is to the advantage of the

Community; and

• To accept the bid that is in the best interest of the Community

The Community’s decision to waive any irregularities or minor defects in a bid shall in no way modify the Vendor’s obligations if awarded a Contract. Responses that contain false or misleading statements or provide references that do not support an attribute or condition claimed by the vendor may be rejected.

SECTION III: INSTRUCTIONS FOR SUBMITTING A BID

A. Bid must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, bids will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

B. Contractors are solely responsible to ensure timely submission of their bid to the Community via the eProcurement Portal as given in this solicitation. Proposals must be uploaded, submitted, and finalized prior to the closing date and time listed in this document. It is strongly recommended that Contractors give themselves sufficient time and at least one (1) day before the closing date to begin the uploading process and to finalize their submissions.

C. The Community assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the bid at the time and in the manner required by the solicitation.

Neither Bonfire nor the Community warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the Community be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. In the case of disruption of electronic communications or loss of services by Bonfire within two (2) hours prior to the deadline for submissions, the Community will delay the deadline to ensure the ability of potential Contractors to submit proposals. If this occurs, instructions will be communicated to known Plan Holders.

E. Failure of a Contractor to provide information required in this IFB will result in disqualification of the Bid. The bidder who has submitted a Bid that is most cost effective, responsible, and responsive to the Community’s needs and in the best interest of the Community will be recommended for award of the contract.

F. Submission Modifications: Contractors will have the ability to modify their submission up to the submission deadline listed for this IFB directly through Bonfire. Any bid may be withdrawn prior to the scheduled date and time set for the bid opening by clicking un-submit within Bonfire by the proposer or their authorized agent. No bid may be withdrawn after the date and time set for the bid opening.

G. Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

1. Exhibit A, Solicitation / Offer/ Fee Bid Form/ Bidder’s Certification: Each prospective bidder must submit this form and provide a detailed schedule of values in whole dollars for all of the work.

2. Exhibit C, Bid Bond (PDF of Bid Security uploaded to Bonfire, with Original delivered to the Procurement Office within 3 days of Bid closing).

3. Exhibit D, Statement of Bidders Qualifications . Note that the submission of A305 is inclusive of A305 Exhibit A-C. (please submit Financial Statements separately in the Bonfire Portal).

4. Exhibit E, Previous Participation Certification.

5. Exhibit F, Authorization to Release Information.

6. Exhibit G, Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion.

7. Exhibit H, Indian Enterprise Qualification Statement, if applicable.

8. Exhibit I, Non-Collusive Affidavit.

9. Licenses and Certifications.

10. W9.

11. Insurance Certificate(s). If award is made, Contractor shall provide an updated certificate which shall meet all requirements listed in this IFB including the Community being named as an additional insured.

12. Financial Statements.

H. Native American Preference

Native American Preference Form. Each Contractor seeking to qualify for Native American Preference shall submit proof of Native American ownership with their bids as stated in Exhibit H. The requirements of this section are subject to the Indian-Owned economic enterprise or organization meeting the requirements and qualifications as indicated in the Invitation for Bid documents. Upon meeting the requirements and qualifications, the award shall be made to the qualified Indian-Owned economic enterprise or organization if they are the overall lowest responsive bidder. If the lowest responsive bid of the qualified Indian- Owned economic enterprises or organizations is not the overall lowest responsive bid, however if such bid is no more than “X” higher than the overall lowest responsive bid price, the award shall be made to this qualified Indian-Owned economic enterprise or organization.

The factor “X” is determined as follows:

When the lowest responsive, responsible bid is:

X = lesser of:

Other Native GRIC Owned Less than $100,000 9% of that bid, or

$8,000 10% of that bid, or $9,000

At least $100,000, but less than $200,000 8% of that bid, or $15,000

9% of that bid, or $16,000

At least $200,000, but less than $300,000 7% of that bid, or $20,000

8% of that bid, or $21,000

At least $300,000, but less than $400,000 6% of that bid, or $23,000

7% of that bid, or $24,000

At least $400,000, but less than $500,000 5% of that bid, or $14,000

6% of that bid, or $15,000

At least $500,000, but less than $1,000,000 4% of that bid, or $39,000

5% of that bid, or $40,000

At least $1,000,000, but less than $2,000,000

3% of that bid, or $59,000

4% of that bid, or $60,000

At least $2,000,000, but less than $4,000,000

2% of that bid, or $79,000

3% of that bid, or $80,000

I. Additional Information on Required Documents

1. Contractor’s Qualification Statement. The Contractor shall submit a Contractor’s

Qualification Statement (Exhibit D). Attach any additional information not covered within the Contractor’s Qualification Statement, but requested of the Contractor under this Section directly to the Contractor’s Qualification Statement unless documents are to be uploaded separately in Bonfire.

2. Financial Statements (Audited preferred): Do not attach the Financial Statements to the

Contractor’s Qualification Statement. Instead, provide this as a separate file uploaded in Bonfire in the designated category.

3. Bid Security. Exhibit C - A Bid security of five percent (5%) of the bid amount must accompany each Bid. The Bid security must be in the form of a certified or bank check made payable to the Community, or a bid bond issued by a solvent surety licensed to do business in the state in which the project is located and from a Treasury Listed type “A” Company. A PDF of the Bid Security must be submitted via the Bonfire platform and original must be delivered to the Community at 1632 S. Nelson Dr., Chandler, AZ 85226 during regular business hours, no more than three (3) business days after bid opening.

It is strongly recommended that if mailing the bid security, Bidder utilize FedEx or UPS with document tracking/delivery notification. The Bid security of the successful Contractor will be retained until the Contractor has executed the Construction Agreement, furnished the required contract security and certificates of insurance, and met the other conditions regarding award of the contract, whereupon the Bid security will be returned. The Community may annul the award, and Bid security of the prospective Contractor will be forfeited if the successful Contractor fails to deliver the Construction Agreement and furnish the required contract security, performance and payment bond and certificates of insurance upon execution of the contract. The Bid security of other prospective Contractors whom the Community believes to have a reasonable chance of receiving the award may be retained by the Community until the 60th day after the end of the Project Team’s Bid review, whereupon Bid security furnished by such prospective Contractors will be returned. Bid security with Bids that are not competitive will be returned, upon request, within seven (7) days after the end of the Project Team’s Bid review.

4. Licenses and Qualifications. Each Bid must contain evidence of the prospective

Contractor’s qualification to do business in Arizona, i.e. a contractor’s license.

Prospective bidders shall be currently and actively licensed with the State of Arizona, Registrar of Contractors on or before the date and time bids are due. In addition, each prospective Contractor must provide proof of an active license bond in its name, obtained pursuant to Arizona Revised Statutes Section 32-1152.

5. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion.

Each bid must contain Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion (Exhibit G). Prospective Contractors who fail to provide such information in their Bid shall be deemed non-responsible Bidders and shall be disqualified.

6. Insurance Certificates: Contractor shall provide a PDF of their insurance certificate documenting the minimum limits for policies as set forth in this IFB. If award is made to the Contractor, an updated certificate will be requested documenting additional requirements such as the Community being named as an additional insured.

SECTION IV: CONTRACT DOCUMENTS

Form of Contract and Contract Documents

Unless otherwise expressed elsewhere in writing, the Construction Agreement will include, without limitation, the following as part of one integrated agreement:

1. The Agreement;

2. Performance bond;

3. Payment bond;

4. Certificates of Insurance and Endorsements;

5. Fee Bid Form /Schedule of values and Bidder’s Certification;

6. The Invitation for Bids and its Addendums; and

7. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:

a. Notice to Proceed.

b. Change Orders.

General Scope of Work (See Exhibit B)

SECTION V: OTHER REQUIREMENTS

It is the responsibility of each prospective Contractor, prior to submitting a Bid, to:

1. Examinations: Examine thoroughly the IFB documents and other related data identified in the Bid Documents.

2. Seasonal Rains: Take into consideration and be aware that seasonal rains might considerably affect site conditions. As such, prospective Contractors shall schedule for alternate construction, techniques or any additional equipment needed, as the Community will not be responsible for the adverse conditions that occur annually in this region.

3. Nature of Work: The Contractor assumes all responsibility for deductions and conclusions as to the difficulties in performing the work, which may be made as to the nature of performing work affected by the geology and other surface and subsurface conditions at the project site.

4. Designated Personnel and Minimum Amount of Work: Only key personnel indicated in the contractor’s bid assigned to the project will be utilized, and all substitutions will be subject to the prior approval of the Department of Transportation.

5. Community Involvement: The Gila River Indian Community will be intimately involved in the construction process of the project. To understand all the requirements involved, the Contractor will confer, consult, and work closely with the Department of Transportation and its representatives during each phase of construction to ensure an exchange and understanding of ideas, and to expedite the work.

6. Gila River Furnished Codes: The Department will maintain and furnish the Contractor with the applicable Community Ordinances. Applicable codes and standards will be those in effect at time of contract award.

7. Communications: All notices, requests, instructions, approvals, proposals, and claims must be in writing to:

Adriana Espinoza, Contract Specialist Adriana.Espinoza.PROC@gric.nsn.us

8. Performance and Payment Bonds: Contractor shall furnish performance and payment bonds, each in an amount at least equal to the Contract Price as security for the faithful performance and payment of all of Contractor’s obligations under the Contract Documents. These bonds shall remain in effect until one year after the date when final payment becomes due or until completion of the warranty period, whichever is later, except as provided otherwise by Laws or Regulations or by the Contract Documents. Contractor shall also furnish such other bonds as are required by the Contract Documents. In the case that contractors have entered into a joint venture agreement to qualify for contract, all parties of the said joint venture must be listed on all bonds.

mailto:Adriana.Espinoza.PROC@gric.nsn.us

9. Insurance.

The Contractor shall maintain adequate insurance coverage throughout the term of the Agreement, including the warranty period. Insurance coverage shall include, but is not limited to, General Liability Insurance, Workers Compensation Insurance, and Property Insurance.

Contractor agrees that before beginning any work under the Agreement, and as a condition precedent hereto, the Contractor shall provide the Community with a Certificate of Insurance demonstrating that the insurance required in this section has been purchased and is in effect. The Contractor shall provide documentary proof of insurance showing the following:

Commercial General Liability Insurance- Commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate (on a current ISO CGL form or its equivalent, including without limitation, broad form contractual liability, bodily injury, property damage, fire, legal liability, and products and completed operations coverage) under which the Community and Department shall be named as additional insured. This policy shall be written or endorsed to include the following provisions:

• Waiver of subrogation as set forth herein below.

• No Explosion, Collapse or Underground Exclusions.

• No Subsidence Limitations.

• AM Best Rating of A-8 or better.

• No Claims Made Policy forms acceptable on commercial general liability policy.

• An endorsement providing limited coverage with respect to property under the care, custody and control of Contractor.

• Completed Operations Aggregate of $2,000,000.00.

Excess Liability- in the amount of $2,000,000.

Automobile Liability Insurance- Automobile liability insurance shall cover all that apply: all owned, non-owned and hired vehicles as applicable to the work under the agreement, with $1,000,000 combined single limits.

Pollution Liability- If Contractor’s work may involve asbestos or lead, mold or other pollutant abatement, Contractor shall provide liability insurance coverage for claims arising out of abatement, removal and storage, transportation, and/or disposal activities. Such insurance shall be written on an occurrence basis with no sunset clause, or on a claim made basis with a minimum 5 year extended reporting period (Tail) with limits of not less than $2,000,000.

Property Insurance, Builder’s Risk, if applicable (NEW CONSTRUCTION)— The Contractor shall purchase and maintain, in a company or companies lawfully authorized to do business in the jurisdiction in which the Project is located, property insurance written on a builder’s risk “all-risk” or equivalent policy form in the amount of the initial Contract Sum, plus value of subsequent Contract modifications, comprising total value for the entire Work of the Project at the site on a replacement cost basis without optional deductibles. Such property insurance shall be maintained, unless otherwise provided in the Contract documents or otherwise agreed in writing by all persons and entities who are beneficiaries of such insurance, until final payment has been made or until no person or entity other than the Community has an insurable interest in the property required by this Section to be covered, whichever is later.

This insurance shall include interests of the Community, the Contractor, subcontractors and sub-subcontractors in the Project. The cost of this insurance is to be included in Contractor’s bid amount.

Property insurance shall be an “all-risk” or equivalent policy form and shall include, without limitation, insurance against perils of fire (with extended coverage) and physical loss or damage including, without duplication of coverage, theft, vandalism, malicious, collapse, windstorm, false work, testing and startup, temporary buildings and debris removal including demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation of Architect’s and Contractor’s services and expenses required as a result of such insured loss.

If the property insurance requires deductibles, the Owner shall pay costs not covered because of such deductibles.

This property insurance shall cover portions of the Work stored off the site, and also portions of the Work in transit.

Workers Compensation Insurance as required by Arizona law, including Employer’s Liability, with limits of:

• For bodily injury by accident, $500,000 per accident

• For bodily injury by disease, $500,000 per employee and $1,000,000 policy limit

Performance and Payment Bonds, (A+) for construction in an amount equal to 100% of the contract price, shall be furnished to the Community prior to and as a condition precedent to commencement of work. Said bonds shall be in effect through the warranty period. Such Bonds shall name Contractor as principal and the Community and Department as joint obligees.

Waiver of Subrogation- To the extent permitted by law and without affecting the coverage provided by insurance required to be maintained hereunder, Contractor waives any right to recover against the Community on account of any and all claims Contractor may have against the Community with respect to any loss or damage insured against under the insurance actually carried to the extent of the proceeds realized had the insurance required hereunder been carried by the Contractor. Contractor agrees immediately after execution of this Agreement to give each insurance company, which has issued to it policies of insurance, written notice of the terms of the mutual waivers contained in this paragraph, and if necessary, to have the insurance policies properly endorsed.

Contractor will also provide Gila River Indian Community with a copy of the additional insured endorsement along with any other requested coverage forms demonstrating that the insurance policy complies with the requirements of this Section. The Certificate of Insurance will expressly entitle Gila River Indian Community to thirty (30) calendar days’ notice, by certified mail, before any insurance policy referred to therein is modified or canceled. At least thirty (30) calendar days prior to the expiration of the coverage required in this Agreement, Contractor shall provide certificates evidencing that all coverage required herein has been renewed.

Contractor agrees that its failure to obtain or maintain the insurance required by this Section, or to provide a satisfactory Certificate of Insurance, shall be deemed to be a material breach of this Agreement and shall entitle Gila River Indian Community to cancel this Agreement and/or recover damages at its election.

It is understood and agreed that the insurance coverage and limits, required above, shall not limit the extent of this Contractor’s responsibilities and liabilities specified within the contract documents or by law.

It is understood and agreed that authorization is hereby granted to Gila River Indian Community to withhold payments to the Contractor until a properly executed Certificate of Insurance providing insurance as required herein, accompanied by a signed Agreement, is received by Gila River Indian Community.

Contractor agrees that any contract it enters into with a lower tier contractor for the performance of any aspect of Contractor’s work under this Agreement shall expressly bind such other contractor to this language and requirements herein, making such obligations applicable to the other contractor to the same extent as the Contractor.

Contractor shall also require its lower tier subcontractor to likewise bind and obligate any additional lower tier with which it contracts for any portion of the work under this Agreement. This purpose of this provision is to require any lower tier contractors, regardless of level, to provide the insurance and indemnity required by this Agreement.

10. Communities Payment Terms: The Contractor shall receive monthly compensation in accordance with the actual work completed and shall invoice in accordance with the Schedule of Values. To the extent an invoice includes billed amounts for administrative fees, including but not limited to: General Conditions, Bonds, Insurance, Overhead, and Profit, invoiced amounts shall not exceed the percentage of completion of the project in its entirety. Based upon invoices submitted by the Contractor to the Community and approved by the Project Manager and Community, the Community shall make payments on account of the contract sum to the Contractor. Ten percent (10%) retainage of the amount in the invoice shall be subtracted from the total amount of the invoice and retained by the Community and released upon the Contractor meeting the final payment requirements.

The Contractor shall receive final payment upon the substantial completion of the project.

Substantial completion of the project shall be achieved when the Contractor completes one hundred percent (100%) of the punch list and the Community issues a Certificate of Substantial Completion. The Community agrees that it will act with due diligence in inspecting the work and assisting in the preparation of punch lists for the Contractor. The issuance of a Certificate of Substantial Completion shall not relieve the Contractor of its warranty obligations. If the Contractor fails to complete any or all of the Punch List Work in accordance with the Certificate of Substantial Completion, the Community may, in its sole discretion, complete any or all of the Punch List Work, and such separate fees shall be withheld from the amounts payable to the Contractor at final completion. If the amounts withheld by the Community are insufficient to compensate for the completion of work, then upon the demand of the Community, the Contractor shall pay the Community the amount equal to the deficiency.

In the absence of a written Amendment, the Contractor shall not receive any compensation for work not described in the Contract Documents, nor be entitled to any fees not identified in the Schedule of Values. All claims for additional compensation and/or time must be made in writing within twenty-one (21) calendar days of the event(s) giving rise to the claim. Failure to provide such written notice shall result in forfeiture of the claim.

The Department shall review and approve all invoices submitted by the Contractor prior to payment. Such review shall include an inspection of the Project work. Payment shall be approved and authorized for work only to the extent such work conforms to the specifications and/or other similar documents approved by the Department. Noncompliance with and/or failure to provide timely submittals of contract requirements, and/or nonconformance to the plans and specifications approved by the Department, will be justification of withholding payments in full or additional portions thereof. Payments will be due thirty (30) calendar days from the Department’s approval of invoices and receipt by the Community’s Finance Department of such invoices.

The Contractor is required to deliver original invoices to the Community’s Finance Department at the following address with a copy to the Department:

Finance Department/ Accounts Payable Post Office Box 2160 Sacaton, AZ 85147

11. Tribal Business License, Building Permits: The Contractor and all Subcontractor(s) shall be responsible for obtaining a Tribal Business License with the Office of Internal Audit prior to commencing work on the Project. Upon request from an authorized Community representative, Contractor, Subcontractor, and/or sub-subcontractor must present their Gila River Business License to the requesting representative.

12. Tribal Employment Rights Ordinance (TERO): The Contractor shall be responsible for complying with the provisions of the Community’s Tribal Employment Rights Ordinance, Title 12, and with other applicable Community ordinances. The Contractor must contact the Tribal Employments Rights Office (TERO) to obtain a copy of the Compliance packet.

13. Tribal Native Plant Ordinance: The Contractor shall be responsible for complying with the provisions of the Community’s Tribal Native Plant Ordinance and with other applicable Community ordinances.

14. Taxes: Gila River Indian Community is exempt from all material, sales and construction services taxes and as such, taxes shall not be included in the bid amount.

15. Project Site Layout: The Contractor shall be responsible for all layouts on the project site(s).

16. Temporary Service Lines: Contractor shall provide all necessary temporary service lines and fittings required, and remove such items upon completion of work. Repair any resulting damage, and leave the permanent utility service in as good condition as they were prior to commencing work.

17. Facilities: Contractor will be responsible for provision of toilet facilities as required. Facilities shall be enclosed and maintained in sanitary condition.

18. Parking: There will be no parking on adjacent Allotted Land; the contractor shall protect all adjacent property.

19. Site Protection: Contractor shall be responsible, at the contractor’s cost and expense, for the security and protection of the site, under contractor’s control, and of the work until that portion to the site(s) are complete and accepted by Department of Transportation. The Contractor shall take all necessary measures to provide such security.

20. Damages: The Contractor shall be liable for and shall promptly repair or otherwise remedy all damages to said portion of the site and of the work caused by vandalism.

21. Temporary Access: The Contractor shall provide and maintain a suitable means of temporary access into contract work areas as necessary for vehicles and equipment of all trades requiring such access. The Contractor shall repair any damage to existing pavement or other construction when damaged from operations under the Construction Agreement.

22. Signage: Other than those that may be required for safety and as specified herein, the Contractor shall post no signs at the project site.

23. Traffic Control: The Contractor shall be responsible for all traffic control at streets adjacent to the project site as required when vehicles enter and leave the site. The Contractor shall comply with all Community laws and regulations, including any applicable State or County regulations, for traffic control.

24. Choice of Law: Performance of the terms of the Agreement shall be in accordance with and pursuant to the laws of the Community and any action, special proceeding or other proceeding that may arise from, in connection with or by reason of the Agreement shall be resolved pursuant to the laws of the Community and in its courts. Nothing in the agreement, or in any related exhibit, document or undertaking, shall be construed as affecting, modifying or otherwise impairing the sovereign immunity enjoyed by the Community or any of its affiliates or subdivisions.

25. Ownership of Work Product: The Contractor agrees that all documents or other work product generated on behalf of the Community in connection with this Agreement are property of the Community.

26. Confidentiality: The Contractor agrees that neither they nor their agents or representatives shall communicate, whether in writing or verbally, any information concerning work performed in connection with this Agreement except in strict compliance with the terms and conditions of an express authorization by the Community Governor, the Lieutenant Governor, or the General Counsel of the Community.

27. Material and Equipment: The Contractor warrants to the Gila River Indian Community c/o Department of Transportation that all materials and equipment furnished will be new and that all work will be of good quality, free from faults and defects, and in conformance with acceptable standards.

Contractor shall properly and continuously protect the work, materials and equipment against damage by weather, or water. Cover work liable to be damaged whenever work is in progress.

The Contractor shall be responsible for the safe and secure storage of materials purchased and delivered in advance of installation and stored within the Community whether stored at the project site or off the project site.

Storage of all materials by the Contractor shall be at its expense. The Gila River Indian Community assumes no responsibility or liability for the security of Contractor owned property whether on or off the project site.

28. Progress Schedule: As soon as possible, after contract award, the Contractor will meet with the Community’s Project Manager of Record and coordinate the work schedule (i.e. start date), projected rate of accomplishment, etc.

29. Pre-Construction Conference and Notice to Proceed: Following the award of a construction contract, a pre-construction conference will be held for discussing all design, construction and contract administration and safety related issues.

30. Bid Protest Procedure: In the event a Company wishes to contest a contract awarded under the provision contained within this IFB, the Company shall initiate a written document stating the reason(s) to be the basis of the protest. In addition, the Company shall provide supporting documents. Written protests shall be sent to Tecumseh Manuel, Procurement Director, Procurement Department, 1632 South Nelson Drive, Chandler, Arizona, 85226.

EXHIBIT A –

SOLICITATION/ OFFER/ FEE BID FORM / BIDDER’S CERTIFICATION

Solicitation Number: IFB-0637-GRFD Solicitation Type: Invitation for Bid Date Issued: February 6, 2026

Issued by: Gila River Indian Community Contracts Management 1632 South Nelson Drive Chandler, AZ 85226

SOLICITATION

One Bid for furnishing the services or supplies in the attached solicitation will be received via Bonfire as specified herein until 11:00 am local (AZ) time on Thursday, March 5, 2026. Vendors should allow sufficient time to upload their bid to ensure receipt of the Bid by the time specified. Late Submissions will not be accepted. All offers are subject to all terms and conditions in this solicitation. Vendors should not mail their bids.

For information Contact: via Bonfire

Contracts Management Department Attn: Adriana Espinoza, Contract Specialist

Adriana.Espinoza.PROC@gric.nsn.us Office Number: (520) 796-3967

OFFER

In compliance with the above, the undersigned agrees, if the offer is accepted within 60 calendar days from the date for the receipt of offers specified above, to furnish any and all items at the prices bid.

The Offeror/Bidder acknowledges amendments: through by signing below.

Name and Address of Offeror/Bidder:

Name and Title of Person Authorized to sign Offer/Bid:

Telephone Number:________________________ Email Address: _________________________

Signature: Date:

mailto:Adriana.Espinoza.PROC@gric.nsn.us

FEE BID FORM

Date:

TO: Gila River Indian Community

Contracts Management, 1632 South Nelson Drive

PROJECT: IFB-0637-GRFD IFB for Station 423 Garage Doors

Bid Submitted by:

(state whether bidder is corporation, partnership, individual, etc.)

1. The undersigned acknowledges having visited the site and having familiarized itself with the local conditions affecting the cost of the work. The undersigned further acknowledges that it has received and has familiarized itself with the following:

Bidding and Contract Documents:

A. The Agreement. (Includes terms as specified in this IFB) B. Performance bond.

C. Payment bond.

D. Certificates of Insurance and Endorsements.

E. Fee Bid Form / Detailed Schedule of Values / Bidder’s Certification F. The Invitation for Bids and its Addendums.

2. In submitting this bid, the undersigned agrees:

To furnish all material, labor, tools, expendable equipment, and all utility and transportation services necessary to perform and complete, in a competent manner, all of the work required in accord with the IFB, addendum(s) and Contract Documents, for the price stated in this Bid Form, for the consideration hereinafter set forth.

To hold this bid open for 60 calendar days after the receipt of bids, and to accept the provisions of the Instructions to Bidders regarding disposition of bid security.

To execute and deliver a Contract in the prescribed form if awarded on the basis of this bid, and to furnish performance and payment security acceptable to the Owner in accord with the General Conditions within 10 days after the Contract is presented for signature.

To commence work at the time stipulated in a Notice to Proceed or Contract Document and to complete the work within Contract term.

3. The undersigned hereby proposes and agrees to perform the work in accordance with the following Fee Bid Form / Detailed Quote / Bidder’s Certification.

4. The undersigned hereby proposes and agrees to perform the work as described in this IFB and any addendum(s) for the sum of:

Contractor shall include detailed Quote.

Note: Failure to include any trade in the Quote shall not relieve Contractor from completing the work as specified in the bidding documents and contract.

5. The undersigned proposes to use the following listed persons (with their positions) in its core crews (if any), subject to the Owner’s approval.

(name) (position)

6. The undersigned has attached the required Bid Bond (PDF) and will deliver the original within 3 days of the bids closing:

In submitting this bid, it is understood that the right to reject any and all bids and to waive irregularities in the bidding has been reserved by the Owner.

The full name and address of all person and parties interested in the foregoing bids as principals are as follows:

Bidder

Address

Phone Fax

If the Contractor is entering into a partnership/joint venture to perform the work, provide the following information for the partnering/joint venture firm:

Bidder

Address

Phone Fax

BIDDER’S CERTIFICATION

The Bidder hereby certifies that the information contained in these certifications and representations is accurate, complete and current:

1. The undersigned, having read and examined the Invitation for Bids, the Contract Documents, and any Addendum for: IFB-0637-GRFD having inspected the site and all conditions affecting the work, the Bidder proposes to furnish all materials and perform all labor necessary for the completion of the work indicated in this IFB. The Bidder agrees that if any or all bids are accepted, Bidder will enter into a contract according to the Contract required by the owner for the faithful performance of the labor and materials included in bid or bids accepted.

2. In submitting this bid it is understood that the Gila River Indian Community c/o Tribal Projects and Contracts Management reserves the right to reject any and all bids. It is agreed that this bid may not be withdrawn for a period of (60) days subsequent to the opening of bids without the consent of Gila River Indian Community c/o Tribal Projects.

3. Attached Contractors Qualification Statement.

4. Bidder agrees to comply with all City, State and Federal Statutes relating to Liability Insurance, Safety and Sanitary Regulations.

5. Bidder will sign on line indicated below, if a partnership the firm name will be signed, followed by the signature of the partner signing, if a corporation name will be signed followed by the signature and the official title of the officer signing name.

6. The Bidder has visited the project site, become familiar with local conditions and become familiar with all parts of this IFB. The Bidder has no outstanding questions with regard to this IFB.

7. The Bidder will enter into and execute the Contract with Gila River Indian Community c/o Tribal Projects. If a Contract is awarded on the basis of this bid, and if the Bidder does not execute a Contract for any reason, other than as authorized by law, the Bidder and Bidder’s Surety are liable to Gila River Indian Community as indicated in the Instructions to Bidders.

If the Bidder is a Corporation, partnership or sole proprietorship, an officer, partner or principal of the Bidder, as applicable, shall print or type the legal name of the Bidder on the line provided and sign the Bid Form. If the Bidder is a joint venture, an officer, partner or principal, as applicable, of each member of the joint venture shall print or type the legal name of the applicable member on the line provided and sign the Bid Form. All signatures must be original.

Bidders Name:

Authorized Signature:

Print Name:

Title:

Company Name:

Mailing Address:

Telephone Number:

Email Address:

Facsimile Number:

Where Incorporated:

Federal Identification Number:

Contact Person for Contract Processing:

(Please Print)

Additional Signature for Joint Venture

Bidders Name:

Authorized Signature:

Print Name:

Title:

Company Name:

Mailing Address:

Telephone Number:

Email Address:

Facsimile Number:

Where Incorporated:

Federal Identification Number:

Contact Person for Contract Processing:

Seal – (If Corporation)

Dated this day of , .

(print name of bidder)

(address of bidder)

(print name of authorized officer) (title)

(signature of authorized officer)

ARIZONA CONTRACTORS LICENSE#:

TYPE OF LICENSE:

Additional Signatures if a Joint Venture:

Signature:

EXHIBIT B - SCOPE OF WORK

SCOPE OF WORK - Remove & Replace 8 Fire Apparatus Garage Doors

The Gila River Indian Community’s Fire Department is requesting bids for the removal and replacement of eight (8) fire apparatus garage doors at Fire Station 423 located at 599 W. Seed Farm Road, Sacaton Arizona, 85147, within District 3 of the Gila River Indian Community.

The Scope of work for the project is as follows:

Work Summary:

• Remove and legally dispose of eight (8) existing fire apparatus garage doors, operators, hardware, and associated control wiring. Furnish and install eight (8) Hörmann SG5000 (Speed Guardian) high-speed doors per the specifications below. Price includes freight, installation, control wiring, start-up, testing, training, and closeout documentation.

Quantity & Dimensions:

• Quantity: 8 doors.

• Size (each): 14'0" wide x 16'0" high.

Product Specifications:

• Manufacturer/model: Hörmann SG5000 Speed Guardian high-speed door.

• Vision: Four (4) horizontal rows of view windows per door.

• Speeds: Opening: Up to 60 in./sec; closing: Up to 20 in./sec.

• Operators: Direct-drive operators with chain lift mechanism.

• Guides & seals: Non-contact spiral guides; twin rubber non-contact lintel seals; weather seals.

• Controls: SmartStart NXT control panel.

• Safety: Built-in light grid; furnish & install BEA presence sensors (or equivalent).

• Accessories: One remote per door, timer control, duty-cycle counter per door.

• Aesthetics: Doors to match building color and be finished to an aesthetically pleasing standard consistent with station appearance.

Installation Scope:

• Disconnect, remove, and dispose of existing doors, operators, and related components.

• Inspect and, if required, perform minor modifications to headers/jambs to accept new doors. Report any structural deficiencies; corrective work excluded unless quoted.

• Install door assemblies, operators, SmartStart NXT controls, BEA sensors, wiring, guides, seals, remotes, timer and cycle counter per manufacturer instructions and code.

• Provide and install control wiring from each operator to the control panel and to the point of connection; 3 phase/230-volt final power tie-in by licensed electrician (unless included).

• Set, test, and commission door speeds, limits, and safety devices to specified values.

• Provide startup testing, operational verification, and documentation.

Site Conduct & Coordination:

• Vendor must coordinate work to minimize disruption to station operations and respect the working environment (24/7 emergency vehicle response). Work hours, noise, vehicle movement, and staging to be coordinated with station management. Emergency access must be always maintained.

• Vendor to provide a site safety plan and name a point of contact for daily coordination.

Deliverables & Warranty:

• Provide shop drawings and product data for approval prior to fabrication.

• Provide start-up/commissioning report, owner manuals, parts list, and maintenance recommendations.

• Manufacturer standard warranty on door components; installer to warrant workmanship for 1 year

(or specify otherwise).

Price Inclusions:

• Hörmann SG5000 doors and accessories, BEA sensors, SmartStart NXT, remotes, timer control, duty-cycle counters, freight, installation labor, control wiring between operators and panel, start-up, testing, training, documentation, final electrical service tie- in and removal and proper disposal of existing garage doors.

Contingency:

• The Fire Department will include a contingency to cover major structural repairs and concrete or extensive framing modifications in the event that these services become necessary.

Assumptions & Schedule:

• Lead time: manufacturer typical lead time (to be confirmed) after approval of shop drawings and deposit.

• Estimated on-site installation: 1–2 days per door; full installation phase estimated 2–3 weeks, subject to site conditions and coordination.

• Any changes to scope, color matching approvals, or structural corrections may affect schedule and price.

Acceptance:

• Work complete upon successful commissioning, delivery of documentation, and owner sign-off.

EXHIBIT C - BID BOND

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned bidder, _ , as Principal, and the undersigned bonding company, , as Surety, are hereby held and firmly bound unto the Owner in the penal sum of five percent of the Principal’s bid, dollars ($ ) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.

Signed, this day of , .

The conditions of the above obligation is such that whereas the Principal has submitted to the Owner a certain bid, attached hereto and hereby made part hereof, to enter into a Contract in writing, for the Station 423 garage door installation.

NOW THEREFORE,

a) If said bid shall be rejected, or in the alternate,

b) If said bid shall be accepted, the Principal shall execute and deliver to the Owner an executed Contract and shall furnish a bond for his faithful…