Fire Sprinkler System Inspections and Repairs

The City of Warwick, Rhode Island, is seeking qualified vendors for a comprehensive fire sprinkler system inspection and repair contract covering three municipal locations: Pilgrim Senior Center, City Hall, and Thayer and Warburton Rinks. The procurement (Bid2026-267) requires contractors to perform quarterly mechanical inspections of fire sprinkler systems in compliance with state code, with the potential for necessary repairs to dry, wet, and kitchen fire suppression systems. Bidders must provide detailed pricing structures including rates for quarterly inspections, hourly labor rates for service and minor repairs, markup percentages for parts, and costs for 5-year internal system inspections. The contract will run from February 21, 2026, through February 22, 2027, with a potential one-year extension option. Sealed bids are due by 11:00 AM on November 13, 2025, with bidders required to submit a Certificate of Insurance for General Liability with a minimum of $1 million coverage, naming the City of Warwick as an additional insured. Vendors must also provide references from municipalities and school departments and demonstrate compliance with City, State, and Federal laws.

The bid does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders will be evaluated based on their ability to provide comprehensive fire sprinkler maintenance services, with the City reserving the right to award the contract partially or fully. The procurement allows for flexibility in contract award, with the City able to consult alternative purchasing platforms including RI State MPA, NASPO, MHEC, Sourcewell, OMNIA OPUS, and GBPC for comparable contract opportunities. While specific budget ranges are not detailed in the available documentation, the contract encompasses inspection and potential repair services for three municipal facilities, suggesting a potentially significant annual investment in fire system maintenance. The City's approach indicates a preference for experienced municipal service providers with demonstrated capabilities in fire sprinkler system maintenance and repair, with an emphasis on comprehensive service delivery and regulatory compliance.