Fire Sprinkler NFPA Three-Year & Five-Year Inspection - ALPLM

The Abraham Lincoln Presidential Library and Museum (ALPLM) in Springfield, Illinois is seeking a qualified vendor to provide fire sprinkler inspection services compliant with NFPA 25 standards through a Request for Quote process. The procurement encompasses comprehensive inspections across four facility locations: the Museum (212 N Sixth Street), Library (112 N Sixth Street), Parking Garage (313 N Sixth Street), and Union Station (500 E Madison Street), including system drainage, internal pipe inspections, check valve inspections, hydrostatic testing, pressure gauge installation, dry valve inspections, standpipe flow testing, and system refilling. The scope of work covers 15 wet systems, 5 dry systems, 3 pre-action systems, 2 fire pumps, and 24 wet standpipes across all facilities. Qualified vendors must hold a current license from the Illinois Office of State Fire Marshal (OSFM) as a Fire Sprinkler Contractor authorized to perform fire sprinkler inspections and must comply with all applicable OSFM rules and NFPA standards. All quoted prices must include material, labor, equipment, and shipping costs, with quotes remaining valid for 90 days from submission and award made to the lowest priced vendor meeting minimum requirements. A mandatory pre-bid meeting is scheduled for Wednesday, April 22, 2026 at 10:00 AM at the ALP Library to allow vendor inspection of premises, with work at the Museum and Library coordinated outside standard business hours and work at the Garage and Union Station occurring between 7:00 AM and 6:00 PM, Monday through Friday. The Request for Quote deadline is April 30, 2026.

No specific set-aside designations for disadvantaged enterprises are mentioned in the procurement documents; however, the Standard Terms and Conditions establish that vendors with contracts exceeding $1,000 must pay a $15 minority contractor initiative fee and must comply with prevailing wage requirements for applicable service categories. No incumbent vendors or current contractors are listed in the available documentation. Vendors must maintain comprehensive insurance coverage including $1,000,000 general commercial liability per occurrence and are required to obtain prior written approval before engaging subcontractors. Vendors without prior payment from the State of Illinois within the past two years must submit an IRS Form W-9. Payment will be made by check or Electronic Funds Transfer upon completion of all vendor responsibilities in accordance with the State Prompt Payment Act (30 ILCS 540). The specific contract award value or budget range is not disclosed in the available procurement documents; however, vendors should structure their quotes to be competitive while ensuring full compliance with all NFPA 25 inspection requirements and Illinois regulatory standards.