PresidentLincoln.illinois.gov P 217.558.8844 212 North 6th Street., Springfield, IL 62701

R E Q U E S T F O R Q U O T E

Quotes are due before the “Bid Opening/Ending Date” listed in BidBuy

Project Title: NFPA 25 (3-year and 5-year) Sprinkler Inspection AGENCY: Abraham Lincoln Presidential Library and Museum (ALPLM) ADDRESS: 112/212/313 N Sixth St & 500 E Madison St CITY: Springfield, IL 62701 CONTACT: Andrew Wampler (andrew.s.wampler@illinois.gov)

PHONE: (217) 558-8951

Scope/Specifications

The Abraham Lincoln Presidential Library and Museum is seeking a vendor to provide the necessary Material, Labor and Equipment to perform the listed sprinkler inspection per NFPA 25 for all listed items for each facility of the Abraham Lincoln Presidential Library & Museum (ALPLM) categorized for each building. Please note that work will need to be coordinated with the Facilities Services Director or Chief Building Engineer. Work performed at the Museum and Library will have to be coordinated as some work will have to be done before or after working hours. All work for the Garage and Union Station may be performed between 7:00 AM – 6:00 PM, Monday through Friday.

Required Pre-Bid Meeting: A pre-bid meeting will be held Wednesday, April 22 at 10:00 AM to allow bidders to inspect the premises and familiarize themselves with the conditions of the spaces prior to submitting a quote. Interested vendors are required to attend this meeting to provide a quote. The meeting will be held at the ALP Library, 112 N Sixth St in Springfield, IL. Check in at the security desk upon arrival.

Details: The vendor will complete the following items which must be included in their quote:

Museum - NFPA 25 Three-year and Five-year inspections (212 N Sixth St, Springfield, IL 62701) Consists of (2 Dry System) (1 Pre- Action) (12 – Wet Standpipes) Both the three-year and five-years inspections shall be performed at the same time.

Items included in inspection:

• Drain down the systems to perform inspections

• Perform both a three (3) year and a five (5) year internal pipe inspection of system piping for all zones (x3)

• Perform both a three (3) year and a five (5) year check valve inspection of system check valves (1 swing, 7 alarm/drain)

• Provide and install thirteen (13) fire sprinkler system pressure gauges

• Perform both a three (3) year and a five (5) year inspection on all Dry Valve restricted orifices and check valves

• Perform both a three (3) year and a five (5) year flow test of the Wet Standpipes - perform full flow test on 3 standpipes (1st floor of NE, NW, and W stairwells); perform limited test on remaining 9 standpipes (i.e. flow small amount of water into a bucket, ensure basic functionality is operable).

• Re-Fill the Fire Sprinkler System and put back into service upon completion of work

• Provide all inspection documentation of fire sprinkler inspections

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Library - NFPA 25 Three-year and Five-year inspection (112 N Sixth St, Springfield, IL 62701) Consists of (13 Wet Systems) (2 Dry Systems) (2 Pre-Action) (1 Fire Pump) (12 Wet Standpipes) Both the three-year and five-years inspections shall be performed at the same time.

Items included in inspection:

• Drain down the systems to perform inspections

• Perform both a three (3) year and a five (5) year internal pipe inspection on all system piping for all zones (x16)

• Perform both a three (3) year and a five (5) year check valve inspection of all system check valves (6 swing, 9 alarm/drain)

• Perform both a three (3) year and a five (5) year hydrostatic tests of the FDC connection

• Provide and install ten (10) new fire sprinkler system pressure gauges

• Perform both a three (3) year and a five (5) year inspection on all Dry Valve restricted orifices and check valves

• Perform both a three (3) year and a five (5) year flow test of Wet Standpipes – perform full flow test on 2 standpipes (1st floor of NE and SW stairwell); perform limited test on remaining 10 standpipes (i.e. flow small amount of water into a bucket, ensure basic functionality is operable).

• Perform both a three (3) year and a five (5) year inspection of all fire pump check valves

• Re-Fill the Systems upon completion of work

• Provide all inspection documentation of fire sprinkler inspections

ALPLM Parking Garage - NFPA 25 Three-year and Five-year inspection (313 N Sixth St, Springfield, IL 62701) Consists of (1 Dry System) Both the three-year and five-years inspections shall be performed at the same time.

Items included in inspection:

• Drain down the system to perform inspections and service

• Perform both a three (3) year and a five-year (5) internal pipe inspection of system piping for all zones (Dry

System)

• Perform both a three (3) year and a five-year (5) check valve inspection of system and FDC check valves (3 swing, 2 alarm/drain)

• Perform both a three (3) year and a five-year (5) hydrostatic test of the FDC connection (x2)

• Perform both a three (3) year and a five-year (5) hydrostatic test of the Dry Standpipe FDC connections (x2)

• Provide and install two (2) new fire sprinkler system pressure gauges

• Perform both a three (3) year and a five (5) year inspection on all Dry Valve restricted orifices and check valves

• Labor and Material

• Re-Fill the systems upon completion of work

• Provide inspection tags for all three-year (3) and five-year (5) inspection items

• Provide all documentation of inspections and service

• 7:00 AM – 6:00 PM, Monday-Friday

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Union Station - NFPA 25 Three-year and Five-year inspection (500 E Madison St, Springfield, IL 62701) Consist of: Inspections Items – (4 Wet Systems) (2 Dry Systems) (1 Fire Pump) Both the three-year and five-years inspections shall be performed at the same time.

Items included in inspection:

• Drain down the Fire Sprinkler System to perform inspections and service

• Perform a both a three (3) year and five (5) year internal pipe inspection of system piping for all zones

• Perform a both a three (3) year and five (5) year check valve inspection on all system and FDC check valves (3 swing, 7 alarm/drain)

• Perform a both a three (3) year and five (5) year hydrostatic tests of the FDC connection

• Provide and install ten (10) new fire sprinkler system pressure gauges

• Perform both a three (3) year and a five (5) year inspection on all Dry Valve restricted orifices and check valves

• Perform both a three (3) year and a five (5) year inspection of all Fire Pump Check Valves

• Provide and install a new inspector’s test sight glass that was leaking

• Provide all inspection documentation of fire sprinkler inspections

• Re-Fill the Fire Sprinkler System and put back into service upon completion of work

• 7:00 AM – 6:00 PM, Monday-Friday

Vendor Criteria: The contractor shall be licensed by the Illinois Office of State Fire Marshal (OSFM) as a Fire Sprinkler Contractor authorized to perform fire sprinkler inspections. The contractor and its employees shall comply with all applicable OSFM rules and NFPA standards. Bidders are encouraged to provide evidence of license and may be required by ALPLM to produce such evidence prior to award.

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges, if applicable. ALPLM reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

By submitting a quote, Vendor agrees to the State’s Standard Terms and Conditions and Standard Certifications, which are included on the Attachments tab in BidBuy.

Vendor may attach separate page(s) describing its proposal for goods or services included in its quote. ALPLM intends to award to the lowest priced vendor that meets minimum requirements and specifications.

Vendor will invoice upon completion of all its responsibilities, unless otherwise indicated. Any late payment charges will be in accordance with the State Prompt Payment Act (30 ILCS 540). Any other late payment terms on vendor’s invoice or other documentation will have no effect.

Vendor will accept check or EFT payment from the Abraham Lincoln Presidential Library and Museum. If the Vendor has not received a payment from the State of Illinois in the past two years, Vendor shall submit an IRS Form W-9 which is available on the Attachments tab in BidBuy.