Fire-Rated Swinging Door Inspection and Maintenance Repair

The City of Santa Clara is seeking qualified vendors to provide inspection, maintenance, and repair services for fire-rated swinging doors at various municipal facilities through Request for Quotes (RFQ) #25-26-25. The procurement targets 146 fire-rated doors located across 12 city-owned buildings, including City Hall, fire stations, parks, and recreation centers, with the primary objective of ensuring compliance with NFPA 80 Standard for Fire Doors and Other Opening Protectives. Contractors must possess a valid California Contractor's License (Class C-61/D-28 for Doors, Gates and Activating Devices) and be registered with the Department of Industrial Relations. The scope of services includes comprehensive annual inspections, testing, detailed post-inspection reporting, and necessary repair work, with contractors required to provide itemized repair quotes and verify compliance after maintenance. The solicitation was released on September 30, 2025, with questions accepted until October 14, 2025, and quotes due by October 28, 2025, at 2:00 p.m. Pacific Time. Award will be based on the lowest responsive and responsible quotation, with the City reserving the right to award to multiple bidders or by line item.

The contract will be an initial twelve-month purchase order with potential extensions for four additional one-year periods, totaling a possible five-year contract duration. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documents. Contractors must meet stringent insurance requirements, including $1,000,000 Commercial General Liability Insurance, $1,000,000 Business Automobile Liability Insurance, and Workers' Compensation Insurance, with additional insured status required for the City of Santa Clara. While a specific contract value is not disclosed, the comprehensive nature of the project involving 146 fire-rated doors across multiple facilities suggests a significant investment. Pricing will be firm and fixed for the initial term, with potential future adjustments tied to indices like CPI or PPI and subject to City approval. Materials used must be new, meet or exceed NFPA 80 requirements, and carry a one-year warranty for both materials and workmanship. Invoicing will occur upon project completion, with the City paying within 30 days of receiving an approved, line-itemized invoice.