RFQ 25-26-25_Attachment A1 - Scope of Services.pdf

RFQ 25-26-25 Fire-Rated Swinging Door Inspection and Maintenance Repair

Attachment A1 – Scope of Services

ATTACHMENT A1

SCOPE OF SERVICES

1. INTRODUCTION

1.1. The City of Santa Clara (herein after “City”) is seeking bids from qualified Vendors to provide inspection, and maintenance repair services for fire-rated swinging doors at various City facilities and in compliance with NFPA 80 Standard, in support of the Department of Public Works Facilities Division.

1.2. The City has a combined total of 131 fire-rated swinging doors in 12 (twelve) City buildings, some of which require immediate repair to comply with NFPA standards.

(See Attachment A2 for inventory list).

1.3. Contracted services awarded under this solicitation shall include inspection and maintenance repairs for fire-rated swinging doors at all City facilities.

2. GENERAL REQUIREMENTS

2.1. Contractor shall provide all labor, materials, and equipment necessary to perform the services described, herein.

2.2. All work performed shall meet the latest revision of all applicable State and local regulations, laws, and codes.

2.3. All work shall be performed in a professional manner within the standards of the industry and original equipment manufacturer of equipment, using proper equipment, methods, materials, and personnel. Damage to City property resulting from the services provided shall be repaired or items replaced by Contractor to the satisfaction of the City at no expense to the City in a timely manner.

2.4. Materials furnished shall be new and shall be of quality material. The City reserves the right to provide all or part of the materials used for maintenance repairs.

2.5. All materials used for maintenance, replacements, and repairs must meet, or exceed, NFPA 80 requirements.

2.6. The warranty period for Contractor provided materials and workmanship shall be for a period of one (1) year or within the manufacture warranty. Warranty shall commence upon the date of acceptance by the City.

3. INSPECTION REQUIREMENTS

3.1. Contractor shall perform inspections (including testing), of fire-rated swinging doors in accordance with the most current NFPA 80 - Standard for Fire Doors and Other Opening Protectives.

3.2. Inspection services shall be performed annually, or on an as-needed basis due to new installations or replacement.

3.3. Contractor shall provide comprehensive post-inspection reports, detailing deficiencies with recommended means of repair. Comprehensive reports shall be include, at a minimum:

3.3.1. Building name, number, and address

3.3.2. Date of inspection

3.3.3. Name and signature of technician performing inspection

RFQ 25-26-25 Fire-Rated Swinging Door Inspection and Maintenance Repair

Attachment A1 – Scope of Services

3.3.4. Company name, address, and phone number

3.3.5. Fire door number

3.3.6. Fire door location

3.3.7. Individual listings of each inspected and tested fire door assembly

3.3.8. Opening identifier and location of each repaired fire door assembly

3.4. Contractor shall maintain an inspection schedule, and shall be responsible for contacting City’s designated Project Manager to schedule annual inspections at least 30 days prior to the anniversary date of the previous year’s inspection.

3.5. Doors passing inspection shall be properly marked, or labeled, stating the door is compliant.

4. MAINTENANCE REPAIR REQUIREMENTS

4.1. Contractor shall perform maintenance repairs, including door replacement and relabeling, upon request by City.

4.2. Prior to commencement of services, Contractor shall provide itemized quotes including labor and materials. No work shall be performed without City Project Manager approval.

4.3. Contractor shall verify compliance upon completion of repairs which includes documenting the following:

4.3.1. Building name, number, and address

4.3.2. Date of maintenance repairs

4.3.3. Name of technician performing maintenance repairs

4.3.4. Company name, address, and phone number

4.3.5. Type and description of each repaired fire door assembly

4.3.6. Repairs made in order to bring the door into compliance with NFPA 80 requirements.

4.4. Doors shall be properly marked, or labeled, stating the door is compliant.

5. INVOICE REQUIREMENTS

5.1. Contractor shall invoice the City upon project completion. City shall pay Contractor within thirty (30) days of City’s receipt of an approved invoice.

5.2. Invoice shall be line-itemed, indicating if amounts listed are taxable or non-taxable.

5.3. Invoice shall include at a minimum the following:

5.4. Purchase Order number

5.5. Description of Services

5.6. Location of worksite

5.7. Unit Price/Hourly Rate/Parts Markup %

5.8. Quantity/Number of Hours

5.9. Extended Price