RFQ 25-26-25_Attachment B - PO Terms and Conditions.pdf

This document is the Purchase Order Terms & Conditions (RFQ 25-26-25) for the City of Santa Clara, California. The document outlines standard terms and conditions for goods and services procurement, establishing a binding agreement between the City and suppliers. The purchase order covers the full scope of supplier obligations, including time of performance, compensation, payment schedules, delivery expectations, warranties, and specific requirements for goods and services procurement.

Key financial and operational provisions include compensation to be paid within thirty (30) calendar days after satisfactory completion, with suppliers required to submit invoices and detailed documentation. The terms mandate specific insurance requirements, with suppliers agreeing to maintain policies approved by the City's Risk Manager. The document also establishes governance under California state law, defines independent contractor relationships, addresses potential conflicts of interest, and provides mechanisms for contract modification, termination, and dispute resolution. Critical compliance aspects include indemnification clauses, insurance specifications, and detailed expectations for supplier performance and documentation.