Fire Pump and Generators Inspection and Maintenance RFQ # 2025-0067

The New York Racing Association, Inc. (NYRA) is seeking bids for comprehensive fire pump and generator inspection and maintenance services at Saratoga Race Course in Saratoga Springs, NY. The Request for Quotation (RFQ # 2025-0067) specifically covers maintenance for one Cummins fire pump (CU 378) and three generators, including a Cummins generator (NT855 350kw) and two Caterpillar generators (CD175 175kw). The contract term runs from January 1, 2026 to December 31, 2027, with two additional one-year renewal options at NYRA's discretion. Bidders must perform semi-annual inspections, with one spring and one fall service visit annually. The evaluation methodology will be 85% cost proposal and 15% vendor criteria, requiring completion of a detailed cost worksheet listing prices for service visits from 2026-2028, including hourly labor rates and parts markup. Minimum qualifications include being in business for at least 5 years, possessing relevant experience, holding necessary licenses, providing proof of insurance, and demonstrating adequate company resources. Proposals are due on October 31, 2025, by 5:00 PM EST and can be submitted through Empire State Procurement Groups Website, email, or hard copy.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements are comprehensive, mandating multiple coverage types including commercial general liability, automobile liability, workers' compensation, and cyber liability. While no incumbent vendors are directly identified, the solicitation allows bidders to submit proposals for Cummins equipment, Caterpillar equipment, or both. NYRA reserves the right to reject any proposal and is not obligated to award a contract. The pricing sheet indicates detailed rate structures for standard time and overtime hourly labor rates, with parts markup percentages specified for 2026, 2027, and 2028. Although a specific budget range is not provided, the comprehensive pricing approach suggests NYRA is seeking a flexible maintenance solution that can accommodate both routine inspections and potential repair needs for critical infrastructure equipment. The solicitation indicates a focus on maintaining essential safety and power generation systems at the Saratoga Race Course facility.