Fire Protection Systems Services Rebid

Pinellas County, Florida, is conducting a competitive procurement (ITB 23-0476) for comprehensive Fire Protection Systems Services through an Invitation to Bid. The county seeks a contractor to perform full-scale fire system testing, maintenance, inspection, certification, and repair services across various county locations. The scope of services encompasses an extensive range of fire protection system components, including fire pumps, valves, back flow preventers, piping, sprinkler heads, stand pipes, chemical suppression systems, fire smoke and heat detection devices, alarm warning devices, fire panels, and deluge valves. Bidders must provide detailed documentation including current insurance certificates, vendor references, E-Verify affidavit, and proof of relevant licenses and certifications. The solicitation was issued on March 3, 2023, with written questions due by March 14, 2023, and bid submittals due by March 23, 2023, at 3:00 PM Eastern Time. The contract will be awarded to the lowest responsive and responsible bidder, with pricing adjustable annually based on the Consumer Price Index, not to exceed 5%.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract term is 36 months, with the option to extend for two additional 12-month periods. The total estimated contract value is $360,000, which includes $185,000 for parts with a potential zero percent markup from manufacturer's suggested retail price (MSRP), and $175,000 for services. The contractor will be responsible for emergency and standard response times, with normal response required within 24 hours and emergency response within 2 hours of initial call. The contract covers seven geographical groups of county buildings, including Northwest, Mid County, Southeast Central, Southeast South, Detention, St. Pete/Clearwater Airport, Utilities, Solid Waste, and STAR Center locations. Pricing includes detailed hourly rates for repair and service calls during regular working hours, after-hours/weekend/holiday periods, and emergency response scenarios, with inspection frequencies ranging from quarterly to 5-year intervals across various facility types.