Fire Protection Equipment Services for the Kerrville State Hospital

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for fire protection equipment services at the Kerrville State Hospital, seeking comprehensive inspection, testing, and repair services for fire alarm, sprinkler, and suppression systems. The contract will run from September 1, 2025, to August 31, 2026, with an option for a one-year renewal. Bidders must be licensed by the Texas Department of Licensing and Regulation, be an authorized Honeywell notifier distributor, and have at least five years of relevant experience. The scope of work includes quarterly and annual inspections of 2,769 wet sprinklers, 448 smoke detectors, and 130 pull stations, with services mandated to meet or exceed National Fire Protection Association (NFPA) codes and standards. Mandatory on-site visits are scheduled for June 30, 2025, at 2:30 p.m. and July 2, 2025, at 9:00 a.m., with bid responses due by July 17, 2025, at 10:30 AM. The contract will be awarded based on the best value to the State of Texas, considering the bidder's ability to meet specifications, performance delivery requirements, and pricing.

The solicitation does not explicitly mention specific set-aside designations or restrictions on respondent types. Bidders must submit comprehensive documentation, including Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, and Exhibit D Bidder Reference and Contractor Qualifications Form. The pricing structure requires firm, fixed prices and includes line items for annual and quarterly inspections, system monitoring, hourly rates, and a parts/materials markup not to exceed 20%. Contractors must provide detailed inspection reports within five business days, offer a 12-month warranty on repairs and replacements, and be prepared to make same-day repairs as requested. While a specific budget range is not disclosed, the contract will cover fire protection services for the Kerrville State Hospital, with both HHSC and the Department of State Health Services (DSHS) entitled to use the resulting contract. The solicitation requires extensive insurance coverage, including workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability insurance.