Fire Protection Equipment - HIDOE Schools & Offices Oahu Leeward

The Hawaii State Department of Education's Procurement and Contracts Branch has issued an Invitation for Bids (IFB D26-020) for comprehensive fire protection equipment (FPE) maintenance services across schools and offices in the Oahu Leeward District. The procurement seeks a contractor to provide total maintenance services for 3,412 fire extinguishers, 78 fire hose cabinets, 60 standpipe systems, 100 fire sprinkler systems, and 33 kitchen hood suppression systems. Key deliverables include inspection, maintenance, testing, replacement, and emergency service tasks with specific unit pricing for various equipment types and sizes. Bidders must submit electronic proposals through the Hawaii eProcurement System (HIePRO) by September 22, 2025, at 4:30 p.m. Hawaii Standard Time. Qualification requirements include maintaining a permanent office on Oahu, possessing current Fire Prevention Bureau licenses, demonstrating at least five years of relevant experience, and meeting state compliance certifications including tax clearance and workers' compensation documentation. The contract will initially run from January 1, 2026, to December 31, 2026, with potential extensions for up to four additional twelve-month periods. Award will be made to the responsive, responsible bidder submitting the lowest total bid price for all five potential years.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must be registered on the HIePRO system, which is free and requires completion of vendor registration. The contract emphasizes local business presence, mandating that the winning vendor maintain a Hawaii-based office and service facility on Oahu to ensure immediate responsiveness. While specific budget ranges are not detailed, the procurement suggests a comprehensive multi-year contract with potential total value spanning the initial contract period and four potential supplemental years. Bidders are required to provide detailed unit pricing for various inspection, maintenance, testing, replacement, and emergency service tasks, indicating a flexible pricing structure that allows for potential quantity adjustments. Interested vendors must demonstrate robust local capabilities, including the ability to warehouse spare parts, dispatch personnel quickly, and provide comprehensive fire protection equipment maintenance services. Technical and operational capabilities will be crucial in the evaluation process, with a strong emphasis on local expertise and immediate service availability.