IFB D26 020 Solicitation.pdf

HAWAII STATE DEPARTMENT OF EDUCATION

PROCUREMENT AND CONTRACTS BRANCH

SEPTEMBER 4, 2025

INVITATION FOR BIDS

Number IFB D26-020

SEALED BIDS

TO

FURNISH TOTAL MAINTENANCE

OF

FIRE PROTECTION EQUIPMENT (FPE)

AT

VARIOUS HAWAII STATE DEPARTMENT OF EDUCATION SCHOOLS AND OFFICES

ON THE ISLAND OF OAHU LEEWARD DISTRICT

will be received through the State of Hawaii eProcurement System (HIePRO) at https://hiepro.ehawaii.gov/welcome.html until 4:30 p.m., Hawaii Standard Time (HST) on

SEPTEMBER 22, 2025

Offerors interested in responding to this electronic solicitation must be registered on the HIePRO

(https://hiepro.ehawaii.gov/welcome.html) in order to participate in this procurement. Registration is free.

Once registered, Offerors can login to view and respond to the HIePRO solicitation.

Questions relating to this solicitation may be directed to Steven Watanabe, Procurement and Contracts

Support Specialist, at telephone (808) 675-0130, via facsimile (808) 675-0133, or via email at steven.watanabe@k12.hi.us.

https://hiepro.ehawaii.gov/welcome.html mailto:steven.watanabe@k12.hi.us

FURNISH TOTAL MAINTENANCE OF FIRE PROTECTION EQUIPMENT (FPE) AT VARIOUS

HAWAII STATE DEPARTMENT OF EDUCATION SCHOOLS AND OFFICES

ON THE ISLAND OF OAHU LEEWARD DISTRICT

IFB D26-020

IFB D26-020 OF-1

OFFER PAGE OF-1

Exact Legal Name of Offeror, including

“dba” or “division” of a corporation (furnish the exact legal name of the entity under which an awarded contract, if any, will be executed):

Address:

Principal Place of Business

(may not be a P.O. Box):

Mailing Address (only if different):

Payment Address (only if different)

Offeror’s Primary Contact Person:

Name

Title

Telephone Number Fax Number

Email Address

Federal Tax Identification Number:

State of Hawaii General Excise Tax License Number:

Type of Business Entity (check one):

Sole Proprietor Partnership Corporation Joint Venture Limited Liability Company Other

Names of all Offeror’s parent, affiliate and subsidiary organizations:

Offeror is either:

A Hawaii business incorporated or organized under the laws of the State of Hawaii; OR

A Compliant Non-Hawaii business incorporated or organized under the laws of the State of on (date) _____________, and, if applicable, registered with the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of Hawaii.

The undersigned has carefully read and understands the terms and conditions specified herein and hereby submits the following offer to provide the goods and/or perform the work specified herein, all in accordance with the true intent and meaning thereof, and further that the Offeror shall comply with all terms, conditions and requirements of the solicitation. The undersigned further understands and agrees that by submitting this offer, 1) the undersigned is declaring the undersigned’s offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) the undersigned is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Authorized (Original in ink) Signature Name (printed)

Title Date

The following offer is hereby submitted:

PART A - LEEWARD DISTRICT OFFER FOR ORIGINAL CONTRACT PERIOD

Item

Number

FPE INSPECTION, MAINTENANCE AND TESTING

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Maintenance and Inspection 3,412 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher 2a Dry Chemical ABC and/or BC Type (5 pounds) 231 Each -$

2b Dry Chemical ABC and/or BC Type (10 pounds) 39 Each -$

2c CO2 Type (5 pounds) 7 Each -$

2d K Type (6 liters) 7 Each -$

3 12-year Hydrostatic Test (includes recharge) 64 Each -$

4 5-year Hydrostatic Tect (includes recharge) CO2 Type (5 pounds) 7 Each -$

5 5-year Hydrostatic Tect (includes recharge) K Type 3 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 78 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 60 Each -$

8 5-year Inspection and Test of Dry SPS 3 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 90 Each -$

10 Annual Inspection and Testing of Pre-Action FSS 10 Each -$

11 5-year Internal Inspection 16 Each -$

Kitchen Hood Suppression Systems

12 Semi Annual (6-month) Inspection and Testing 66 Each -$

13 12-year Hydrostatic Test (includes recharge) 3 Each -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item

Number FPE REPLACEMENT and SERVICE

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of the new Fire Extinguisher in a designated location and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 140 Each -$

15 ABC Type (10 pounds) 20 Each -$

16 BC Type (5 pounds) 5 Each -$

17 BC Type (10 pounds) 5 Each -$

18 CO2 (5 pounds) 5 Each -$

19 K Type (6 liters) 2 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC and/or BC Type (5 pounds) 29 Each -$

20b Dry Chemical ABC and/or BC Type (10 pounds) 4 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 20 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 25 Each -$

Signs

23 Furnish and Install Signs 20 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item

Number

AUTHORIZED EXTRA WORK

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Hourly Rate for Authorized Extra Work

(Emergency Services, Trouble Calls) 600 Hours -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE (ITEM 24) -$

**TOTAL SUM BID PRICE for Original Contract Period (ITEMS 1 THROUGH 24) -$

**This amount will be used for future contract supplements, if applicable.

OFFEROR

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges willl be honored. Refer to IFB Special Conditions 13. Unit Bid Price.

IFB D26-020 OF-2

PART B - LEEWARD DISTRICT OFFER FOR 1ST SUPPLEMENTAL YEAR

Item

Number

FPE INSPECTION, MAINTENANCE AND TESTING

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Maintenance and Inspection 3,412 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher 2a Dry Chemical ABC and/or BC Type (5 pounds) 231 Each -$

2b Dry Chemical ABC and/or BC Type (10 pounds) 39 Each -$

2c CO2 Type (5 pounds) 7 Each -$

2d K Type (6 liters) 7 Each -$

3 12-year Hydrostatic Test (includes recharge) 64 Each -$

4 5-year Hydrostatic Tect (includes recharge) CO2 Type (5 pounds) 7 Each -$

5 5-year Hydrostatic Tect (includes recharge) K Type 3 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 78 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 60 Each -$

8 5-year Inspection and Test of Dry SPS 3 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 90 Each -$

10 Annual Inspection and Testing of Pre-Action FSS 10 Each -$

11 5-year Internal Inspection 16 Each -$

Kitchen Hood Suppression Systems

12 Semi Annual (6-month) Inspection and Testing 66 Each -$

13 12-year Hydrostatic Test (includes recharge) 3 Each -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item

Number FPE REPLACEMENT and SERVICE

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of the new Fire Extinguisher in a designated location and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 140 Each -$

15 ABC Type (10 pounds) 20 Each -$

16 BC Type (5 pounds) 5 Each -$

17 BC Type (10 pounds) 5 Each -$

18 CO2 (5 pounds) 5 Each -$

19 K Type (6 liters) 2 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC and/or BC Type (5 pounds) 29 Each -$

20b Dry Chemical ABC and/or BC Type (10 pounds) 4 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 20 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 25 Each -$

Signs

23 Furnish and Install Signs 20 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item

Number

AUTHORIZED EXTRA WORK

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Hourly Rate for Authorized Extra Work

(Emergency Services, Trouble Calls) 600 Hours -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE (ITEM 24) -$

**TOTAL SUM BID PRICE for 1st Supplemental Year (ITEMS 1 THROUGH 24) -$

**This amount will be used for future contract supplements, if applicable.

OFFEROR

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges willl be honored. Refer to IFB Special Conditions 13. Unit Bid Price.

IFB D26-020 OF-3

PART C - LEEWARD DISTRICT OFFER FOR 2ND SUPPLEMENTAL YEAR

Number

FPE INSPECTION, MAINTENANCE AND TESTING

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Maintenance and Inspection 3,412 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher 2a Dry Chemical ABC and/or BC Type (5 pounds) 231 Each -$

2b Dry Chemical ABC and/or BC Type (10 pounds) 39 Each -$

2c CO2 Type (5 pounds) 7 Each -$

2d K Type (6 liters) 7 Each -$

3 12-year Hydrostatic Test (includes recharge) 64 Each -$

4 5-year Hydrostatic Tect (includes recharge) CO2 Type (5 pounds) 7 Each -$

5 5-year Hydrostatic Tect (includes recharge) K Type 3 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 78 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 60 Each -$

8 5-year Inspection and Test of Dry SPS 3 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 90 Each -$

10 Annual Inspection and Testing of Pre-Action FSS 10 Each -$

11 5-year Internal Inspection 16 Each -$

Kitchen Hood Suppression Systems

12 Semi Annual (6-month) Inspection and Testing 66 Each -$

13 12-year Hydrostatic Test (includes recharge) 3 Each -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item

Number FPE REPLACEMENT and SERVICE

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of the new Fire Extinguisher in a designated location and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 140 Each -$

15 ABC Type (10 pounds) 20 Each -$

16 BC Type (5 pounds) 5 Each -$

17 BC Type (10 pounds) 5 Each -$

18 CO2 (5 pounds) 5 Each -$

19 K Type (6 liters) 2 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC and/or BC Type (5 pounds) 29 Each -$

20b Dry Chemical ABC and/or BC Type (10 pounds) 4 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 20 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 25 Each -$

Signs

23 Furnish and Install Signs 20 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item

Number

AUTHORIZED EXTRA WORK

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Hourly Rate for Authorized Extra Work

(Emergency Services, Trouble Calls) 600 Hours -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE (ITEM 24) -$

**TOTAL SUM BID PRICE for 2nd Supplemental Year (ITEMS 1 THROUGH 24) -$

**This amount will be used for future contract supplements, if applicable.

OFFEROR

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges willl be honored. Refer to IFB Special Conditions 13. Unit Bid Price.

IFB D26-020 OF-4

PART D - LEEWARD DISTRICT OFFER FOR 3RD SUPPLEMENTAL YEAR

Number

FPE INSPECTION, MAINTENANCE AND TESTING

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Maintenance and Inspection 3,412 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher 2a Dry Chemical ABC and/or BC Type (5 pounds) 231 Each -$

2b Dry Chemical ABC and/or BC Type (10 pounds) 39 Each -$

2c CO2 Type (5 pounds) 7 Each -$

2d K Type (6 liters) 7 Each -$

3 12-year Hydrostatic Test (includes recharge) 64 Each -$

4 5-year Hydrostatic Tect (includes recharge) CO2 Type (5 pounds) 7 Each -$

5 5-year Hydrostatic Tect (includes recharge) K Type 3 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 78 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 60 Each -$

8 5-year Inspection and Test of Dry SPS 3 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 90 Each -$

10 Annual Inspection and Testing of Pre-Action FSS 10 Each -$

11 5-year Internal Inspection 16 Each -$

Kitchen Hood Suppression Systems

12 Semi Annual (6-month) Inspection and Testing 66 Each -$

13 12-year Hydrostatic Test (includes recharge) 3 Each -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item

Number FPE REPLACEMENT and SERVICE

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of the new Fire Extinguisher in a designated location and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 140 Each -$

15 ABC Type (10 pounds) 20 Each -$

16 BC Type (5 pounds) 5 Each -$

17 BC Type (10 pounds) 5 Each -$

18 CO2 (5 pounds) 5 Each -$

19 K Type (6 liters) 2 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC and/or BC Type (5 pounds) 29 Each -$

20b Dry Chemical ABC and/or BC Type (10 pounds) 4 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 20 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 25 Each -$

Signs

23 Furnish and Install Signs 20 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item

Number

AUTHORIZED EXTRA WORK

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Hourly Rate for Authorized Extra Work

(Emergency Services, Trouble Calls) 600 Hours -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE (ITEM 24) -$

**TOTAL SUM BID PRICE for 3rd Supplemental Year (ITEMS 1 THROUGH 24) -$

**This amount will be used for future contract supplements, if applicable.

OFFEROR

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges willl be honored. Refer to IFB Special Conditions 13. Unit Bid Price.

IFB D26-020 OF-5

PART E - LEEWARD DISTICT OFFER FOR 4TH SUPPLEMENTAL YEAR

Number

FPE INSPECTION, MAINTENANCE AND TESTING

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Maintenance and Inspection 3,412 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher 2a Dry Chemical ABC and/or BC Type (5 pounds) 231 Each -$

2b Dry Chemical ABC and/or BC Type (10 pounds) 39 Each -$

2c CO2 Type (5 pounds) 7 Each -$

2d K Type (6 liters) 7 Each -$

3 12-year Hydrostatic Test (includes recharge) 64 Each -$

4 5-year Hydrostatic Tect (includes recharge) CO2 Type (5 pounds) 7 Each -$

5 5-year Hydrostatic Tect (includes recharge) K Type 3 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 78 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 60 Each -$

8 5-year Inspection and Test of Dry SPS 3 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 90 Each -$

10 Annual Inspection and Testing of Pre-Action FSS 10 Each -$

11 5-year Internal Inspection 16 Each -$

Kitchen Hood Suppression Systems

12 Semi Annual (6-month) Inspection and Testing 66 Each -$

13 12-year Hydrostatic Test (includes recharge) 3 Each -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item

Number FPE REPLACEMENT and SERVICE

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of the new Fire Extinguisher in a designated location and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 140 Each -$

15 ABC Type (10 pounds) 20 Each -$

16 BC Type (5 pounds) 5 Each -$

17 BC Type (10 pounds) 5 Each -$

18 CO2 (5 pounds) 5 Each -$

19 K Type (6 liters) 2 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC and/or BC Type (5 pounds) 29 Each -$

20b Dry Chemical ABC and/or BC Type (10 pounds) 4 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 20 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 25 Each -$

Signs

23 Furnish and Install Signs 20 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item

Number

AUTHORIZED EXTRA WORK

Estimated

Quantity Unit Unit Bid Price* Total Bid Price

Hourly Rate for Authorized Extra Work

(Emergency Services, Trouble Calls) 600 Hours -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE (ITEM 24) -$

**TOTAL SUM BID PRICE for 4th Supplemental Year (ITEMS 1 THROUGH 24) -$

**This amount will be used for future contract supplements, if applicable.

PART F - SUMMARY

***See page SC-7, Special Conditions #24, Method of Award.

OFFEROR

TOTAL SUM BID PRICE FOR ORIGINAL CONTRACT PERIOD (ITEMS 1 THROUGH 24)

TOTAL SUM BID PRICE FOR 1ST SUPPLEMENTAL YEAR (ITEMS 1 THROUGH 24)

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges willl be honored. Refer to IFB Special Conditions 13. Unit Bid Price.

TOTAL SUM BID PRICE FOR 2ND SUPPLEMENTAL YEAR (ITEMS 1 THROUGH 24)

TOTAL SUM BID PRICE FOR 3RD SUPPLEMENTAL YEAR (ITEMS 1 THROUGH 24)

TOTAL SUM BID PRICE FOR 4TH SUPPLEMENTAL YEAR (ITEMS 1 THROUGH 24)

***GRAND TOTAL SUM BID PRICE FOR ALL FIVE YEARS (ITEMS 1 THROUGH 24)

IFB D26-020 OF-6

Wage Certificate (Rev. 01.05.2022)

WAGE CERTIFICATE

Subject:

Project Number IFB D26-020

Project Description Furnish Total Maintenance of Fire Protection Equipment (FPE) at Various Hawaii State Department of Education Schools and Offices on the Island of Oahu Leeward District

Pursuant to §103-55, HRS, I hereby certify that, if awarded a contract in excess of $25,000.00, the services to be performed will be performed in accordance with the following conditions:

1. The services to be rendered shall be performed by employees paid at wages or salaries not less than wages paid to the public officers and employees for similar work, if similar positions are listed in the classification plan of the public sector.

Services Performed by Laborers and Mechanics:

The Contractor or the Contractor’s subcontractor shall give a copy of the rates of wages to each laborer and mechanic employed under the contract by the Contractor at the time each laborer and mechanic is employed; provided that the Contractor does not have to provide the Contractor’s employees the wage rate schedules where there is a collective bargaining agreement.

2. All applicable laws of the Federal and State governments relating to workers’ compensation, unemployment compensation, payment of wages, and safety will be fully complied with.

Contractor shall be obliged to notify its employees performing work under this contract of the provisions of §103-55, HRS, and the current wage rate for public employees performing similar work. The Contractor may meet this obligation by posting a notice to this effect in the Contractor’s place of business accessible to all employees, or the contractor may include such notice with each paycheck or pay envelope furnished to the employee.

I understand that, in addition to the base wages required by §103-55, HRS, all payments required by Federal and State laws that employers must make for the benefit of their employees shall be paid.

Offeror

Signature

Title

Date

SPECIFICATIONS

IFB D25-124 S-1

SPECIFICATIONS

1. DESCRIPTION OF WORK

Work included under this Contract shall consist of a full-service maintenance contract for Fire Protection Equipment (FPE). Work performed by the CONTRACTOR shall conform to current standards of the National Fire Protection Association (NFPA), and be subject, where applicable, to all laws, statutes, ordinances, rules and regulations of the Federal, State and Local Governments or any of their departments or agencies.

1.1 Work shall consist of FPE Inspection, Maintenance and Testing. Work may include FPE

Replacement and Services, and Authorized Extra Work for Emergency Services, Trouble Calls and Repairs as needed throughout the year.

1.2 Work shall consist of furnishing all labor, materials, tools and incidentals necessary for recharging, replacing, cleaning, inspecting, mounting, reporting, tagging and testing of all FPE. Also included is the furnishing and installing missing or additional portable fire extinguishers, recharging, and disposal of old portable fire extinguishers, installing new fire hoses, and installing and removal of external signs. The STATE shall not furnish new portable fire extinguishers and signs.

1.3 The CONTRACTOR shall ensure proper identification for each FPE equipment and system. Tags and labels for maintenance records, including month, year, and technician, shall be legible and securely attached.

1.4 All CONTRACTOR’s personnel working on FPE shall be trained and certified per NFPA standards.

2. FPE INSPECTION, MAINTENANCE AND TESTING

The CONTRACTOR shall perform the service at all school buildings and offices in which FPE are located, unless otherwise specified.

All services performed by the CONTRACTOR shall include, but is not limited to the following:

2.1. Portable Fire Extinguishers

2.1.1. Annual Inspection and Annual Maintenance

2.1.1.1. Perform annual inspection in accordance with NFPA standards.

2.1.1.2. Perform annual maintenance as required by NFPA standards. Report and correct all portable fire extinguisher that require recharging per NFPA standards. Payment for recharging a portable fire extinguisher shall be in addition to the annual maintenance and inspection price. All other deficiencies shall be reported on Exhibit B – Annual Fire Inspection Form.

2.1.1.3. The inspection and maintenance shall be performed within the same calendar month for each school or office according to the Exhibit B – Annual Fire Inspection Form. Inspection and maintenance shall be completed within a one (1) week time frame and shall cover all portable fire extinguishers within the school or office.

2.1.2. Perform five (5) year hydrostatic testing, six (6) year maintenance and twelve (12) year hydrostatic testing of portable fire extinguishers in accordance with current NFPA standards.

IFB D25-124 S-2

2.1.2.1. The process during the five (5) or twelve (12) year hydrostatic testing shall include discharging and recharging of the portable fire extinguisher. The discharging and recharging during the hydrostatic testing shall be included in the testing price.

2.1.2.2. Upon completion of the five (5) year hydrostatic test, six (6) year maintenance or twelve (12) year hydrostatic test service, a new appropriately sized verification-of-service collar shall be installed.

2.1.3. If any portable fire extinguisher is removed from the premises for work by the

CONTRACTOR for any length of time, the CONTRACTOR shall provide a loaner at no cost to the STATE. The original portable fire extinguisher shall not take longer than one (1) week to repair and shall be returned to its respective location, building or service area unless replaced with a new portable fire extinguisher or approved by the Contract Administrator (CA) or Point of Contact (POC). A reworked portable fire extinguisher shall not be substituted for the original portable fire extinguisher.

2.1.4. Perform record keeping per NFPA standards.

2.2. Fire Hose Cabinet Systems

Perform annual fire hose cabinet inspections for testing and maintenance in accordance with current NFPA standards to include:

2.2.1. Inspect fire hose valves for leaks or clogs;

2.2.2. Remove, inspect and reinstall fire hoses and nozzles; and

2.2.3. Install new gaskets in couplings, both at the fire hose valves and at the nozzles.

2.3. Wet or Dry Standpipe Systems

Perform a five (5) year wet or dry standpipe systems inspection for testing and maintenance in accordance with the current NFPA standards.

2.4. Fire Sprinkler Systems

2.4.1. Perform an annual inspection and test of all fire sprinkler systems within the school or office in accordance with the current NFPA standards.

2.4.2. Perform a five (5) year internal fire sprinkler system inspection within the school or office in accordance with the current NFPA standards.

2.5. Kitchen Hood Suppression Systems

2.5.1. Perform a semi-annual (6-month) inspection of all kitchen hood suppression systems within the school in accordance with the current NFPA standards. Each system shall be certified including a few systems which are obsolete (dry chemical) and are in the process of being changed out. In addition to the fixed system, ensure that a dry chemical portable fire extinguisher with a rating of not less than 40 BC is installed near the kitchen hood.

2.5.2. Fusible links shall be replaced at least annually. Other protective devices shall be serviced or replaced in accordance with the manufacturer’s instructions.

IFB D25-124 S-3

2.5.3. Ensure instructions for manually operating the FPE system are posted in a conspicuous location within the kitchen.

2.5.4. The CONTRACTOR shall advise the STATE when a twelve (12) year hydrostatic test on cylinders in the kitchen hood suppression system is required. Upon approval, the CONTRACTOR shall proceed with the test and shall be paid separately from the semi-annual inspection cost.

3. MISSED EQUIPMENT AND/OR SYSTEM DURING FPE INSPECTION, MAINTENANCE, AND

TESTING

In the event a FPE equipment and/or system was missed during the inspection, maintenance and testing for a school or office, a Work Order (WO) form shall be provided to the CONTRACTOR for notification. The CONTRACTOR shall complete the inspection, maintenance and testing for such equipment and/or system within two (2) weeks after notification. A WO for missed equipment and/or system during the FPE inspection, maintenance and testing of a school or office is NOT Authorized Extra Work. An hourly rate shall not apply for FPE inspection, maintenance and testing of an equipment and/or system that was missed when the CONTRACTOR was at the school or office.

4. FPE REPLACEMENT AND SERVICE

FPE Replacement and Service is work that is not anticipated in the FPE inspection, maintenance, and testing. Examples include, but are not limited to, replacing a lost extinguisher, installation of new or additional extinguishers, inspection, and testing, replacement of a fire hose and installation or replacement of a sign. FPE Replacement shall be paid in accordance to the unit bid price. An additional service of recharging of existing portable fire extinguishers may also be needed beyond scheduled inspection, maintenance, and testing period.

In the event FPE Replacement and Services are required, it must be authorized by the CA or POC via a WO and shall be performed in accordance with the following:

4.1. Portable Fire Extinguishers

4.1.1. The CONTRACTOR shall furnish and install a new portable fire extinguisher, remove, and dispose of the unusable portable fire extinguisher and add the new portable fire extinguisher onto the inventory list for record keeping.

4.1.2. Additional Recharge to Portable Fire Extinguisher. The CONTRACTOR shall recharge portable fire extinguishers per NFPA standards that may be low and require services between the annual inspection, maintenance and testing.

4.1.2.1. The CONTRACTOR shall notify the STATE if any existing portable fire extinguisher is determined unusable and needs to be replaced with a new fire extinguisher.

4.1.2.2. If any portable fire extinguisher is removed from the premises for work by the CONTRACTOR for any length of time, the CONTRACTOR shall provide a loaner at no cost to the STATE. The original portable fire extinguisher shall not take longer than one (1) week to repair and shall be returned to its respective location, building or service area unless replaced with a new portable fire extinguisher or approved by the CA or POC. A reworked portable fire extinguisher shall not be substituted for the original portable fire extinguisher.

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4.1.3. Mount, Remount or Relocate portable fire extinguisher(s).

4.1.3.1. Portable fire extinguishers shall be mounted inside the room, away from the door and in the front of the room using appropriately sized brackets.

4.1.3.2. The top of the portable fire extinguisher shall not exceed five (5) feet in height per Fire Department standards.

4.1.3.3. New portable fire extinguisher equipment shall be added to the annual updated inventory list for record keeping.

4.2. Fire Hose Replacement

The CONTRACTOR shall furnish, install and/or replace fire hoses that are damaged, or unusable.

4.3. Signs

The CONTRACTOR shall furnish, install and/or replace signs that are missing or damaged for all FPE inspected during the annual maintenance, inspection and testing. The CONTRACTOR shall have additional approved signs available for installation within forty-eight (48) hours of notification by the CA or POC.

5. AUTHORIZED EXTRA WORK

Authorized Extra Work may be necessary to perform needed repair services to the FPE. The CONTRACTOR shall provide a cost proposal to the CA or POC within forty-eight (48) hours after the discovery of the repair needed for approval.

5.1. The cost proposal shall be emailed to the CA or POC in a .PDF attachment and shall contain, at minimum, the following information:

5.1.1. The school or office name and the building or location;

5.1.2. Detailed description of work to be done, breakdown of material and parts, and estimated labor hours and costs;

5.1.2.1. Repairs needed for the fire pump shall include photos that clearly show the damaged, deficient and/or missing components needing repair and/or replacement.

5.1.3. Shipping Cost (if applicable);

5.1.4. Estimated completion date; and

5.1.5. WO number.

5.1.5.1. The CONTRACTOR shall inform the school or office to submit a WO to

FMB for required repairs identified during inspection, maintenance or testing.

5.2. The CONTRACTOR shall receive approval or a Purchase Order (PO) from the STATE to proceed with the authorized extra work. Unless the CONTRACTOR is given approval from the CA or POC authorizing such repairs, the STATE shall not be held responsible for payment of any such work performed by the CONTRACTOR.

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5.3. For repairs that are less than one thousand dollars ($1,000.00) in total costs, the CONTRACTOR shall request an advanced approval from the CA or POC by email or phone call (a follow-up email is required to be sent to the CA or POC to document the request and approval).

5.4. There are two (2) categories of repairs that may be discovered or required between the regular inspection, maintenance, and testing.

5.4.1. Emergency Services are repairs that are urgent and have a significant impact on the school or office function. The CA or POC shall notify the CONTRACTOR via email or telephone that Emergency Services are needed. The CONTRACTOR shall acknowledge receipt of the notification within two (2) hours and shall respond within four (4) hours after the notification.

5.4.2. Trouble Calls are repairs that may be required between the regular inspection, maintenance and testing. Trouble calls are non-urgent. The CA or POC shall notify the CONTRACTOR via email that Trouble Calls are needed. The CONTRACTOR shall acknowledge receipt of the notification within twenty-four (24) hours and shall respond within forty-eight (48) hours after the notification.

5.5. Work for repairs shall have a Work Order (WO) form and WO number assigned, which shall be emailed to the CONTRACTOR.

5.5.1. For Emergency Services, the CA or POC may contact the CONTRACTOR via telephone and follow up with an email containing the WO at a later time.

5.5.2. The labor and material section of the WO form must be completed and shall be signed by the CONTRACTOR and school or office representative when the service is completed.

5.5.3. A copy of the completed WO form shall be emailed in .PDF format to the CA as soon as practicable for status update. The original completed WO form and all parts and materials invoices, if any, shall be submitted together with the CONTRACTOR’s invoice to bill for the completed service.

5.5.3.1. Repairs for the fire pump shall include photos that clearly show the damaged, deficient and/or missing components needing repair and/or replacement have been completed.

5.6. The CONTRACTOR shall not respond to any Emergency Service or Trouble Calls made directly from the schools or offices. The CONTRACTOR shall direct the school or office to submit a WO to Facilities Maintenance Branch (FMB).

6. PAYMENT

6.1. Payment for FPE INSPECTION, MAINTENANCE AND TESTING shall be determined by the CONTRACTOR’s unit bid price for line items 1 through 13 on the appropriate offer page. See Special Conditions 13. Unit Bid Price.

6.2. Payment for FPE REPLACEMENT AND SERVICE shall be determined by the

CONTRACTOR’s unit bid price for line items 14 through 23 on the appropriate offer page.

See Special Conditions 13. Unit Bid Price.

6.3. Payment for AUTHORIZED EXTRA WORK shall be determined by the CONTRACTOR’s unit bid price for line item 24 on the appropriate offer page. See Special Conditions 13.

Unit Bid Price.

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6.3.1. Hourly rate shall be based on the unit bid price per hour. The CONTRACTOR shall charge ONLY for the actual hours spent for the duration of the repair work (travel time not included) as reflected on their service report(s) certified or signed by a school or office representative. The CONTRACTOR shall not charge the estimated hours listed on the cost proposal if the actual hours spent are less.

6.3.2. The STATE reserves the right to have work performed on the weekends or after normal operating hours. Whenever the STATE exercises this right, the STATE shall compensate the CONTRACTOR for one and one-half (1½) the hourly rate indicated on the Offer Page. The CONTRACTOR shall be responsible for all other costs as if the work was performed during normal working hours.

7. PARTS AND MATERIAL

The CONTRACTOR shall restore to serviceability all parts that are found to cost less to be restored than to be replaced with a new part. Where parts are worn out and cannot be restored, the CONTRACTOR shall replace these parts with new parts. Only new, standard parts manufactured by the maker of each unit or parts of equal quality shall be used.

7.1. If replacement parts and materials are required for Authorized Extra Work, the STATE shall compensate the CONTRACTOR for the parts and materials with the CONTRACTOR’s material cost mark-up, plus labor. The CONTRACTOR’s material cost mark-up shall not exceed twenty percent (20%), which shall include overhead, profit, all taxes, and any other incidental expenses.

7.2. The CONTRACTOR shall attempt to maintain a supply of parts and materials that are required for routine repairs and replacements of the portable fire extinguishers and other systems specified. The CONTRACTOR shall notify the STATE whenever parts are not locally or readily available to accomplish the repairs. The STATE reserves the right to request the parts be shipped by air freight at the expense of the STATE and cost shall not include CONTRACTOR mark-up. Should the CONTRACTOR elect to purchase parts from the mainland at reduced prices, even though the part is available locally, the STATE reserves the right to require the CONTRACTOR to air express (next day delivery) the parts at the CONTRACTOR’s expense.

7.3. If a subcontractor service is required, the CONTRACTOR’s mark-up shall be limited to ten percent (10%), which shall include overhead, profit, all taxes, and any other incidental expenses. The CONTRACTOR shall substantiate all costs by submitting a copy of the manufacturer’s or supplier’s parts and materials receipts with their invoice to the STATE.

The subcontractor shall use only new, standard parts and materials as manufactured by the maker of each unit or part of equal quality.

8. INVENTORY LIST

8.1. The summary sheet by school and office, includes the estimated total of portable fire extinguishers, fire hose cabinet and standpipe systems, fire sprinkler systems and kitchen hood suppression systems. Refer to Exhibit C. It shall be the CONTRACTOR’s responsibility to verify the list to identify the various items covered under the resultant contract.

8.2. The CONTRACTOR shall submit an annual updated inventory list, at the completion of the inspection, maintenance and testing service, of all equipment and systems to the CA and

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POC. The CONTRACTOR shall itemize all inspections including any new equipment and systems not listed in the inventory.

9. INSPECTION REPORT

The CONTRACTOR shall prepare a comprehensive inspection report of all FPE for each school and office one (1) time per year at the completion of the inspection, maintenance and testing service. The report shall:

9.1. Be in a format specified by the NFPA Inspection, Test and Maintenance Report form;

9.2. Itemize all inspections, including any new and/or items not listed in the inventory;

9.3. Include date of inspection, CONTRACTOR and inspector’s name;

9.4. Certified (signed) by a school or office representative and the service technician; and

9.5. Sent to the appropriate fire chief, CA and POC.

10. WORK SCHEDULE

10.1. The CONTRACTOR shall submit a proposed work schedule within seven (7) business days after the issuance of the notice to proceed in writing to the CA for approval.

10.1.1. The proposed work schedule shall indicate the schools and offices to be serviced per month.

10.1.2. The CONTRACTOR shall have sufficient personnel and equipment necessary to perform and complete the work necessary within the time period indicated.

10.2. Upon issuance of the notice to proceed, the CONTRACTOR shall coordinate with and obtain the approval of the CA or POC in setting up a schedule for the services specified herein. Fire inspection officials shall be inspecting schools during the month of October.

Therefore, services must be completed by September 30th for each twelve (12) month contract period.

10.3. The CONTRACTOR shall provide weekly updates to the STATE showing the actual work schedule versus the proposed schedule which indicates any changes or proposed changes to the original schedule.

10.3.1. The updates shall contain necessary detail to document and substantiate the

CONTRACTOR’s ability to perform under the terms of this Contract and ensure the CONTRACTOR completes the work within the required timeframe.

10.4. All tasks described herein shall be performed between the hours of 7:30 A.M. to 4:00 P.M.

Hawaii Standard Time (HST), Monday through Friday, excluding State holidays. The CONTRACTOR is required to follow the school or office procedures for visitors, which include reporting to the office upon arrival. The CONTRACTOR is required to schedule work with the school or office to accommodate and prevent disruption of school or office operations as much as possible. Although the CONTRACTOR may be required to return at a more appropriate time, the CONTRACTOR shall be advised that all work must be performed and at no additional cost to the STATE.

10.5. In the first contract year, the CONTRACTOR may spread the work throughout the year, but services shall be performed NOT later than the previous year test date, (previous years

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report shall be provided to the CONTRACTOR for reference), and shall maintain the same schedule for each successive year.

11. QUALITY ASSURANCE

All work done and all materials furnished shall be subject to random periodic inspection and testing by the CA, POC, or a representative of the STATE so as to ascertain that the services rendered are in accordance with requirements and intentions of the Specifications and Special Conditions. The STATE reserves the right to have the CONTRACTOR present at such inspections as scheduled by the STATE. The CA or POC may require additional information as necessary to maintain a record of the service rendered. The CONTRACTOR shall correct all deficiencies within forty-eight (48) hours after notification by the CA or POC, including compliance with contract requirements and as instructed by CA or POC.

12. CLEANUP AND WORK PRACTICES

The CONTRACTOR shall keep the job site free of debris, litter, refuse, etc. and shall clean all fluids, oil, grease drippings or spills during the daily progress of work. The CONTRACTOR shall remove all tools, used parts, fluids and lubricants, and equipment from the service area upon completion of the work.

CONTRACTOR shall legally dispose of used parts, fluids and lubricants, and portable fire extinguishers, whether hazardous or not, in accordance with EPA and/or other government regulations. The CONTRACTOR shall support and protect the STATE legally and financially with regard to these regulations.

CONTRACTOR shall exercise caution during the progress of maintenance and repair work to prevent damage to any of the building or campus structures. CONTRACTOR shall restore all damages, caused by the CONTRACTOR’s negligence, at the CONTRACTOR’s own expense as requested by the STATE.

13. SAFETY PRECAUTIONS

Whenever inspection, maintenance, testing and repair work is performed during school or office hours and the site is accessible to students, the CONTRACTOR shall install safety type barricades prior to the start of work. The CONTRACTOR shall comply with all applicable safety regulations promulgated by OSHA, EPA and other governmental agencies.

14. VERIFICATION OF EMPLOYEES

In accordance with State rules and regulations, CONTRACTOR shall conduct mandatory criminal background checks at no cost to the STATE, on any employee, agent, subcontractor or volunteer working in close proximity or working directly with students.

CONTRACTOR shall notify the STATE, verbally within twenty-four (24) hours, upon learning of the occurrence of any of the events indicated below:

14.1. Any employee, agent, subcontractor or volunteer’s license required to perform services under this Contract is or has been suspended, conditioned, revoked, expired, or terminated;

14.2. Any employee, agent, subcontractor or volunteer becomes or has been the subject of any disciplinary proceeding or action before any federal or state agency or Board;

14.3. Any employee, agent, subcontractor or volunteer has been arrested or is under investigation for assault, sexual assault, child pornography or sex trafficking.

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14.4. Any employee, agent, subcontractor or volunteer is or has been convicted of a fraud or felony; and

14.5. Any claim, judgment or settlement in which the CONTRACTOR or any of its employees, agents, subcontractors or volunteers is or has been named a defendant.

CONTRACTOR shall maintain the background check records, and shall make the records available for review upon request. Upon review of these records, the STATE reserves the right to request additional background information.

15. EXCLUSION OF SPECIFIC WORKERS

The STATE reserves the right to require the CONTRACTOR to remove an employee, agent, subcontractor or volunteer (Worker) from performing work under this Contract. The Contract Administrator shall notify the CONTRACTOR in writing and this exclusion of a specific Worker(s) shall take effect as indicated on the notice. The CONTRACTOR may appeal this decision to the Contract Administrator, in writing within ten (10) working days of receipt of the notice. Removal of the Worker(s) shall remain in effect pending the outcome of the appeal. This provision shall not infringe upon the right of the CONTRACTOR to employ the removed individual, but shall apply to any work requiring interaction with the STATE, its employees or students.

16. CONDUCT

16.1. The CONTRACTOR’s employees, agents, subcontractors or volunteers must sign in at the school office when entering a school campus and sign out when leaving a school campus.

16.2. The CONTRACTOR’s employees, agents, subcontractors or volunteers must comply with and utilize the STATE’s visitor management system, in accordance with STATE protocol, when reporting to any school campus to provide services.

16.3. In addition, all CONTRACTOR’s employees, agents, subcontractors or volunteers must wear a picture identification badge listing agency name, employee name, and position at all times while on school premises.

16.4. The CONTRACTOR’s employees, agents, subcontractors or volunteers must maintain a professional attitude, work ethic, and appearance.

17. SECURITY REQUIREMENTS

The CONTRACTOR shall be aware of the heightened security conditions at all the school facilities covered by this Contract. The CONTRACTOR is required to be easily identifiable and constantly aware while conducting work under this Contract. The CONTRACTOR shall report to the CA and/or POC and the school any suspicious activity or obvious breach of security in relation to, or in the course of, their work at any of the school facilities. The report must contain as much detailed information as possible.

The STATE requires that background security checks must be provided for each personnel assigned to this Contract. Any employees found to have a history of sexual abuse, drug abuse, or felony conviction shall not be allowed on school premises or perform the work under this Contract. The CONTRACTOR’s personnel shall be properly identified as belonging to the CONTRACTOR through company uniforms, and name tags and/or identification cards, as appropriate, to comply with this requirement. The CONTRACTOR shall follow school protocol when entering and exiting school property. This may include the requirement to sign in at the main office when entering school property and sign out when exiting and/or work has been completed.

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18. HARM TO STUDENTS REGISTRY

The purpose of Act 156, Session Laws of Hawaii (SLH) 2024, was to create a registry for all preschools and K-12 educational institutions within the State of Hawaii containing information on school employees, contractors, or volunteers for whom, as a result of an investigation, a final finding has been issued that the individual has inflicted harm on a student, with the goal of preventing those individuals from subsequently gaining employment in any other public or private preschools and K-12 institutions in Hawaii.

The CONTRACTOR acknowledges and agrees to comply with the requirements set forth by Act 156, SLH 2024, and any other rules, regulations and laws, regarding the reporting and investigation of misconduct involving harm or maltreatment of students in educational institutions.

Should the STATE need to conduct an investigation into whether or not a contractor or contractor’s employee, agent, subcontractor, or volunteer engaged in acts or omissions that resulted in the infliction of harm to a student, the CONTRACTOR shall ensure the following:

18.1. The CONTRACTOR shall inform the CONTRACTOR’s employees, agents, subcontractors, or volunteers that an investigation is being conducted pursuant to Act

156, SLH 2024;

18.2. The CONTRACTOR, including the CONTRACTOR’s employees, agents, subcontractors, or volunteers shall cooperate and assist the STATE should there need to be an investigation;

18.3. The CONTRACTOR shall provide the following to the STATE within five (5) business days from the date of the request:

18.3.1. Full legal name and any prior names used, such as maiden name or married name;

18.3.2. Date of birth;

18.3.3. Photograph;

18.3.4. Last known address;

18.3.5. Any and all other STATE contracts that this individual is working on; and

18.3.6. Any and all information and documents requested by the STATE during the course of an investigation.

Should the STATE not receive the full cooperation of the CONTRACTOR, or the CONTRACTOR’s employees, agents, subcontractors, or volunteers, the STATE will move forward with and complete the investigation with the information it has available.

Should there be a finding and the CONTRACTOR’s employee, agent, subcontractors, or volunteer is deemed appropriate to be included on the Harm to Students Registry, the CONTRACTOR’s employee, agent, subcontractors, or volunteer will be given prior written notice of the STATE’s decision to include the CONTRACTOR employee’s, agent’s, subcontractor’s, or volunteer’s name for this purpose and will be given the opportunity to appeal the decision.

Should the CONTRACTOR’s employee, agent, subcontractors, or volunteer either waive the right to appeal or lose the appeal, the STATE shall place the name of the CONTRACTOR’s employee, agent, subcontractors, or volunteer on the Harm to Students Registry.

Any person currently or formerly employed by the CONTRACTOR, including subcontractors, agents, and volunteers listed on the Harm to Students Registry may request the CONTRACTOR to submit a certified request to the STATE for removal if new information proves they did not inflict harm on a student. The CONTRACTOR shall defend and indemnify the STATE from any liability resulting from claims related to the inclusion or removal of an employee from the Registry.

The CONTRACTOR shall provide to the STATE the names, dates of birth, addresses, photographs, and personal identifiers of all candidates for employment, including subcontractors, agents, or potential

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volunteers. If a candidate, subcontractor, agent, or volunteer's name appears on the Harm to Students Registry, the STATE can require removal of the individual from STATE work. Note that, pursuant to Act 156, SLH 2024, an employee, subcontractor, agent, or volunteer should not perform work or duties for the STATE until the CONTRACTOR has obtained clearance from the STATE.

19. WARRANTY

The CONTRACTOR shall provide and submit to the STATE, a written warranty for the replacement of any integral part of equipment listed herein, including labor, for a one (1)-year period from the date of installation.

SPECIAL CONDITIONS

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GENERAL INFORMATION

1. Addenda and Interpretations

Discrepancies, omissions, or questions related to this solicitation shall be communicated in writing to the Hawaii State Department of Education, Procurement and Contracts Branch (PCB) via facsimile at (808) 675-0133 or e-mail to steven.watanabe@k12.hi.us for interpretation and must be received no later than seven (7) calendar days prior to the date fixed for the close of bids.

Interpretation(s), if any, and any supplemental instructions will be in the form of written addenda that will be made available to all HIePRO registered Offerors prior to the date fixed for the close of bids.