Fire Extinguishers and Suppression System

Fairfax County Public Schools (FCPS) and Fairfax County Government have issued Invitation for Bid (IFB) 2000004226 for comprehensive fire extinguisher and suppression system services. The procurement seeks a vendor to provide testing, inspections, service, repairs, and replacement of fire safety equipment across approximately 220 locations for fire extinguishers and 15 locations for fire suppression systems. Bidders must have a minimum of two years of experience in fire safety equipment services and comply with National Fire Protection Association (NFPA) standards. The contract period will run from the award date through December 31, 2030, with potential renewal options for three additional one-year periods. Key deliverables include annual inspections, recharging, repairs, and replacements of fire extinguishers and suppression systems, updating facility databases, providing loaner equipment when items are removed, and completing repairs within specified timeframes. An optional pre-bid conference is scheduled for September 26, 2025, at 10:00am via Zoom, with all questions due by October 03, 2025, at 5:00pm Eastern Time. Bids are due electronically through the FCPS Bonfire procurement portal on October 17, 2025, at 2:00pm, with the contract to be awarded on a firm fixed price basis to the lowest responsive responsible bidder.

The solicitation encourages participation from small, minority-owned, women-owned, and non-profit businesses, emphasizing equal opportunity purchasing. Bidders must complete comprehensive documentation, including references, business classification forms, and ethical compliance certifications. The contract requires contractors to maintain specific insurance coverages, including workers' compensation, general liability, and automobile liability, with Fairfax County Public Schools named as an additional insured. Pricing will remain firm for the first 365 days, with potential subsequent adjustments subject to approval by the Purchasing Agent. While no specific total contract value is explicitly stated, the scope covers fire safety equipment across multiple county facilities, including elementary, middle, and high schools, administrative centers, and government radio sites. The solicitation allows potential usage by other local public bodies in Virginia, Maryland, and the District of Columbia, which could expand the contract's potential value. Contractors must demonstrate compliance with non-discrimination policies, drug-free workplace provisions, and immigration regulations, with all work subject to detailed performance standards and periodic evaluation.