Fire Alarm System Inspection Services at ODVA Salem Building

The Oregon Department of Veterans' Affairs (ODVA) has issued a Request for Quotation (RFQ #S-27400-00014419) for Fire Alarm System Inspection Services at its Salem office building located at 700 Summer St NE in Marion County. The procurement seeks a contractor to perform two comprehensive fire alarm system inspections annually, which will include testing of the Siemens Cerberus Pro main panel, bells, horns, strobes, smoke detectors, pull stations, smoke dampers, and Halon suppression systems. Quotes are due by August 4, 2025, at 2:00 PM PST through OregonBuys, with the anticipated contract start date of August 15, 2025. The contractor will be expected to conduct inspections during normal business hours or outside standard work hours to minimize operational disruption, and must provide detailed testing and repair documentation to the third-party monitoring company for the Salem Fire Department. ODVA anticipates a 10-year service period with potential price adjustments allowed every two years, and will award the contract based on best value determination. Interested vendors can schedule site visits with ODVA's Facilities Department between 8:00 AM and 4:30 PM, Monday through Friday.

The solicitation does not specify explicit set-aside designations or restrictions on respondent types. Contractors must meet comprehensive insurance requirements, including Workers' Compensation, Commercial General Liability, and Automobile Liability Insurance with specific coverage limits and additional insured endorsements. While no incumbent vendor is mentioned, the RFQ requires integration with an existing Siemens Cerberus Pro fire alarm system and coordination with a third-party monitoring company. The quote submission form allows vendors to provide hourly rates for semi-annual services, annual services, and potential additional repair services, with pricing commitments required to remain firm for 90 days. Though a specific budget range is not explicitly stated, the long-term 10-year service expectation suggests a potentially significant contract value. Vendors must submit a signed quote form certifying authorization to act on behalf of the quoter and compliance with all specification requirements.