Fire Alarm, Sprinkler, and Fire Suppression Inspection Services

The Cobb County School District (CCSD) in Georgia is issuing Request for Proposal P26108 for comprehensive Fire Alarm, Sprinkler, and Fire Suppression Inspection Services to serve 112 school sites and central office facilities across the district's 105,738-student population. The procurement seeks qualified vendors to provide annual fire alarm system inspections compatible with the district's existing infrastructure of four primary manufacturer systems (FireLite at approximately 68 locations, Notifier at 19 locations, Simplex at 10 locations, and EST IO 1000 systems at multiple facilities), annual sprinkler system inspections and tagging, kitchen hood suppression system inspections, clean agent system inspections, and portable handheld fire extinguisher services. The cost proposal requires vendors to submit pricing for annual inspection and maintenance services, hourly rates for repairs and rentals, recharge and repair services, and unit pricing for 17 different fire extinguisher product types and sizes ranging from 2.5-pound to 20-pound capacities in various chemical formulations. Required qualifications include a staffed physical office within 50 miles of CCSD Central Office in Marietta, Georgia, and a minimum five-year establishment as a fire alarm and suppression services business. Evaluation criteria allocate 240 points to non-cost factors (Company Qualifications 100 points, Methodology and Operations 100 points, and Staffing 40 points) and 160 points to cost evaluation, with proposals requiring a minimum score of 168 points (70 percent) in non-cost evaluation to qualify for cost consideration. Key dates include the mandatory pre-proposal conference on April 2, 2026, at 10:00 AM ET, written questions due by April 13, 2026, at 3:00 PM ET with responses posted by April 16, 2026, and proposals due by April 23, 2026, at 3:00 PM ET through the CCSD Euna Procurement Portal, with evaluation and award anticipated for May 2026.

The solicitation contains no noted set-aside designations for disadvantaged enterprises or specific restrictions limiting response eligibility, though all vendors must comply with the Georgia Security and Immigration Compliance Act by submitting either a Contractor Affidavit demonstrating E-Verify registration or applicable exemption documentation. Contractors bidding $100,000 or more must complete the Byrd Anti-Lobbying Amendment certification, and all vendors must submit a Certification Regarding Debarment or Suspension and an IRS W-9 form. The existing infrastructure includes documented fire alarm panel installations cataloged in the district's Fire Alarm Panels Report across 101 locations with systems from FireLite, Notifier, Simplex, and EST IO 1000 manufacturers, requiring vendor compatibility and integration capabilities with these established systems. The contract term is one year from the award date with CCSD holding sole discretion for renewal under the same terms and conditions, with pricing required to remain firm for one year from award. The estimated annual contract value is $535,000, with phased payment terms structured at 60 percent by July 31st, 30 percent by August 31st, and the remaining 10 percent by January 31st. All work must be performed during district maintenance staff schedules and scheduled breaks or holidays to avoid disruption to learning programs, and vendors must provide proof of insurance including Commercial General Liability ($1 million), Commercial Auto Liability ($1 million), Umbrella Coverage ($2 million), Statutory Workers' Compensation, and Employer's Liability ($100,000) within five business days of award notification.