Fire Alarm and Fire Protection Systems Contract

The West Virginia Division of Corrections and Rehabilitation (DCR) has issued an Agency Request for Quote (ARFQ 0608 DCR2600000029) for fire alarm and fire protection systems services at Stevens Correctional Center and Jail in Welch, West Virginia. The procurement solicits comprehensive inspections, testing, repairs, replacement parts, and installation services for fire alarm systems, fire sprinkler systems, fire suppression systems, fire doors, and backflow preventer devices. Required deliverables include annual fire alarm system inspections and testing, quarterly and annual fire protection system inspections (covering sprinkler systems, fire hydrants, fire pumps, and standpipe systems), semi-annual kitchen fire suppression and fire extinguisher inspections, annual fire door inspections (estimated 46 doors using NFPA 13-point testing), and annual backflow preventer device inspections (estimated 5 devices). Contractors must possess a West Virginia contractors license, maintain Commercial General Liability and Automobile Liability insurance of at least $1,000,000 per occurrence, comply with facility security requirements including NCIC background checks, and cannot subcontract core services. Technicians must be factory-trained with minimum five years' experience and hold proper fire alarm and fire protection licenses from the West Virginia State Fire Marshal's office, with 24/7/365 emergency telephone service required and two-hour response time to repair requests with 24-hour onsite arrival. A non-mandatory pre-bid meeting is scheduled for September 18, 2025, at 10:00 AM EST, with questions due by September 25, 2025, at 2:00 PM EST, and bids due by October 2, 2025, at 10:30 AM EST.

The solicitation does not specify set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or other categorical preferences. No incumbent vendors or current contractors are identified in the procurement documents. Bidders must demonstrate capability in multi-system fire alarm programming across various manufacturer platforms including Simplex/Grinnell, Fire-Lite Alarms, Edwards Systems, Honeywell, Johnson Controls, and Potter. Pricing must be submitted on the provided Exhibit F Pricing Page and include annual inspection and testing rates, hourly labor rates for regular, overtime, holiday, and emergency work (estimated at 24 hours regular, 8 hours overtime, 4 hours holiday, and 4 hours emergency annually), a percentage markup on parts (estimated parts cost of $2,000), per-door fire door inspection rates, and per-unit backflow preventer device inspection rates. A bid bond in the amount of 5 percent of the total bid is required with submission. The contract term is one year with potential for four successive one-year renewal periods, with a total contract value not to exceed $500,000, and pricing is firm for the contract life unless a Consumer Price Index adjustment of 3 percent or less is approved 30 days prior to the contract anniversary date.