Finance & Human Resources Department Assessment Services

The City of Owensboro, located in Daviess County, Kentucky, is seeking qualified consulting firms to conduct a comprehensive assessment of its Finance and Human Resources Departments through a competitive negotiation procurement process. The project aims to evaluate staffing levels, workload distribution, operational efficiency, and technology usage for both departments, which currently comprise 17 full-time positions in Finance and 6 full-time positions in Human Resources. Key deliverables include a proposed organizational chart and an ideal organizational structure model. Proposals will be evaluated on a 100-point scale, with points allocated as follows: Experience and Qualifications (30 points), Methodology & Approach (30 points), Cost (20 points), References (10 points), and Timeline (10 points). The procurement timeline indicates that questions are due by Friday, August 1, 2025, with proposals due Friday, August 8, 2025, at 5:00 PM CST. The proposal review is scheduled for the week of August 11, 2025, with potential vendor discussions the week of August 25, 2025, and an anticipated contract award the week of September 1, 2025.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Successful vendors must possess knowledge and experience in providing accounting, finance, and human resources services to government entities and will be required to obtain a City business license and meet specified insurance requirements. The procurement will utilize a firm-fixed-price contract structure with NET 30 payment terms after delivery. While no incumbent vendors are specified, the selected consultant will be expected to thoroughly analyze the current departmental operations, including budgeting, financial reporting, procurement, grants management, tax collection, bond investments, recruitment, payroll, benefits, employee relations, and policy compliance functions. Although a specific budget range is not disclosed in the provided documents, the comprehensive nature of the assessment suggests a significant investment in organizational optimization for the City of Owensboro's administrative operations.