FileOnQ Sole Source

The State of Colorado, Office of Information Technology, is procuring FileOnQ services on a sole-source basis under requisition 13406868, with proposals due June 23, 2026.

This is a sole-source extension rather than a competitive solicitation. The justification identifies FileOnQ as a proprietary software solution with unique technical specifications and functionalities that are essential for document management and workflow automation supporting state operations. OIT has determined that no equivalent alternatives exist in the marketplace that would meet the state's specific operational and technical requirements without significant system disruption and substantial costs associated with migration to alternative platforms.

The procurement covers the Denver County and Denver City jurisdictions. FileOnQ provides document management and workflow automation capabilities integrated into the state's existing information technology infrastructure. The sole-source approach is predicated on the vendor's exclusive capabilities, integration compatibility with current systems, and support services necessary for continuity of the state's document management operations.