Ferrum-Hiller Centrifuge Maintenance Repair Equipment and Parts

Hillsborough County is conducting a sole source procurement for Ferrum-Hiller Centrifuge Maintenance, Repair, Equipment, and Parts for the Valrico Wastewater Treatment Plant. The procurement is specifically for ongoing maintenance, inspection, and repair services for two Hiller centrifuge dewatering system units (models DP66-422, serial numbers JS00140 and JS00141) manufactured in 2005. The contract will run from the effective date through December 31, 2030, with services including annual non-dismantled inspections in Years 1, 2, 4, and 5 at $6,000 per year, a comprehensive dismantled internal inspection in Year 3 at $13,000, preventative maintenance, and emergency response with a 72-hour onsite technician requirement during normal business hours. Ferrum Process Systems Inc. is required to provide competent, trained personnel and maintain detailed documentation of all activities. The procurement is being made under Section 3-205(2)(e) of the County's Procurement Policy, with a close date for potential challenges set for December 8, 2025, through the EUNA Procurement system.

The procurement is explicitly a sole source contract, with Ferrum Process Systems Inc. identified as the sole authorized distributor and servicer of Hiller-manufactured centrifuge equipment in the United States, as confirmed by an authorization letter from Hiller GmbH dated August 25, 2020. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The total contract value is $1,178,995.88, with a service contract pricing of $116,522.61 for labor and parts, and additional optional components including a spare rotating assembly ($336,464.70), spare scroll ($168,232.35), and non-Hiller proprietary parts allowance ($100,000). Labor rates are structured at $120 per hour for office work, $220 per hour for normal service work (4-hour minimum), and $440 per hour for overtime, Sunday, holiday, and emergency services. The County reserves the right to extend the contract period, adjust the scope of services, and increase the award accordingly, with all Hiller original spare parts receiving a 7% discount.