1-SS Letter.pdf

This is a letter of authorization from Hiller GmbH, a German manufacturing company, addressed to Hillsborough County, Florida, confirming that Ferrum Process Systems Inc. is the sole authorized distributor and servicer of Hiller-manufactured centrifuge equipment within the United States. The letter, dated August 25, 2020, specifically references centrifuge units with serial numbers JS00140/141 and model DP66-422 VA BD, and certifies that all parts supplied by Ferrum Process Systems Inc. are original Hiller components meeting specified documentation and quality requirements. Hiller GmbH recommends that all service and maintenance of these centrifuges be conducted exclusively by Hiller-certified technicians employed by Ferrum Process Systems Inc. to ensure optimal equipment performance and minimize maintenance costs.

Hillsborough County issued a sole source procurement notice for ongoing centrifuge maintenance, repair, and parts services with Ferrum Process Systems Inc. at a total contract value of $1,178,995.88, effective through December 31, 2030. The procurement is justified under the County's Procurement Policy Section 3-205(2)(e) based on Ferrum Process Systems Inc.'s status as the original equipment manufacturer's authorized agent and the only reasonably available source for required services and proprietary parts. The County reserves the right to extend the contract term, modify the scope of services, and adjust pricing accordingly. Contractors believing they can provide substantially equivalent services were required to submit challenges with clear and convincing evidence by the sole source project close date through the EUNA Procurement system (formerly Bonfire), after which an award would be finalized pending review of any properly submitted competitive challenges.