Fencing - New, Repair and Painting

The Commonwealth of Kentucky Finance and Administration Cabinet is seeking a Master Agreement contractor through a Request for Bid (RFB 758 2400000477) to provide fencing services for the Kentucky Horse Park located at 4089 Ironworks Parkway in Lexington, Kentucky. This procurement encompasses repair, replacement, painting, and new installation services across approximately 36 miles of fence lines at the facility. The scope of work includes eight line items: repair and replacement of damaged wooden plank boards (1,600 board feet) and fence posts (900 units) with painting; scraping and repainting of existing fence boards (800 board feet) and posts (300 units); repair and repainting of seating benches at the Claiborne and Stonelea Rings (300 board feet); and installation and painting of new fencing panels consisting of rails (1,000 board feet) and posts (40 units). All work must be priced on a per-unit basis with costs submitted per board foot or per individual component as applicable. Required qualifications include a minimum of five years of experience in similar fencing work, and contractors must maintain General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, plus automobile/truck liability insurance with $1,000,000 combined single limits. The evaluation methodology is best value approach with 90 points allocated to price (lowest bidder receives maximum points) and 10 points for experience exceeding the five-year minimum threshold. The original bid closing date of March 19, 2024 at 1:30 PM Eastern Time was extended to March 26, 2024 at 1:30 PM ET per Addendum No. 1; vendor written questions were due March 12, 2024 by 10:00 AM ET.

The contract shall be awarded as a Master Agreement for an initial one-year period with four optional one-year renewal periods at the Commonwealth's discretion, subject to mutual written approval and potential renegotiation of terms and conditions. There are no specific set-aside designations identified for disadvantaged enterprises; however, Kentucky resident bidders are eligible for reciprocal preference equal to the preference given by nonresident bidders' home states. All prospective bidders must be registered in the Commonwealth eProcurement System via the Vendor Self Service System and must submit bids electronically, with registration required at least 24-48 hours before submission. Prior to award, bidders must submit Revenue Form 10A100 (Kentucky Tax Registration) if applicable, a Certificate of Authority for foreign entities, required affidavits (including attestations regarding Kentucky campaign finance law compliance and, if applicable, resident bidder status), and EEO forms if applicable. The specific material requirements include 16-foot rough sawn white oak boards (1" x 6"), 6-inch treated Southern Yellow Pine posts, and Fence Pro Black acrylic latex or Enamel Pro White acrylic semi-gloss paint as specified. No specific budget range or award value is disclosed in the solicitation documents, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, with price adjustments prohibited during the first twelve-month contract period.