Fencing for Recreation Courts

The City of Galax, Virginia is seeking sealed bids from qualified contractors to install perimeter fencing for four pickleball courts at Felts Park, located at 601 S Main St. in Galax. The Request for Proposal (RFP) 24-0010 requires the selected contractor to provide all necessary labor, equipment, and materials to complete the fencing project. Bidders must submit a comprehensive proposal including their total bid price, project plan, completion timeframe, material lead times, and any deviations from RFP specifications. Sealed bids are due by July 8, 2024 at 2:00 PM, with the work scheduled to be completed between October 14-18, 2024. Evaluation criteria will focus on the lowest responsive and responsible bidder, with the City reserving the right to waive irregularities and reject any or all bids. The City recommends contractors schedule a site visit prior to bid submission to gain a comprehensive understanding of the project requirements.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond to the solicitation. No information is provided about incumbent vendors or current contractors, and there are no mentions of existing infrastructure requiring specific integration. The contract will be funded by the City of Galax and is contingent on annual appropriations by the City Council. While no specific budget range or award value is explicitly stated in the documents, the successful bidder will be required to complete the fencing project for the four pickleball courts. Additionally, the awarded contractor will need to obtain a City of Galax business license and comply with all terms and conditions outlined in the RFP. Contractors will also need to provide proof of insurance and complete a Substitute W-9 form to establish a vendor account with the City of Galax.