Fence & Gate Maintenance

The Commonwealth of Pennsylvania, specifically the Department of Transportation (PennDOT), is soliciting bids for Fence & Gate Maintenance services exclusively for York County stockpile locations. This Invitation for Bids (IFB) seeks a contractor to provide comprehensive maintenance, inspection, and repair services for electronic and manual gates at 12 different stockpile sites. The Statement of Work requires preventative maintenance, emergency and non-emergency repairs, and detailed documentation of all service activities. Contractors must be prepared to respond to service requests with specific response time requirements and obtain pre-authorization from the Facilities Manager for repairs. The contract period is set for one year, from July 1, 2023, to June 30, 2024, with the option for two potential renewals. Bids must be submitted electronically by June 1, 2023, with the award going to the lowest responsive and responsible bidder. Prospective bidders are encouraged to visit the sites before submitting their proposals to become familiar with the equipment and site conditions.

This procurement is a restricted small business opportunity, meaning only certified small businesses are eligible to bid on the contract. The Commonwealth has established several compliance requirements for potential contractors, including adherence to Contractor Integrity Provisions, maintaining nondiscrimination policies, complying with Americans with Disabilities Act regulations, and providing worker protection certifications. Contractors must pay a minimum wage of $15.00 per hour and submit detailed invoicing through the Automated Clearing House (ACH) network. While no incumbent vendor is identified, the contract requires potential bidders to have technical capabilities to service various gate and fence systems across multiple stockpile locations. The bid pricing should include all associated costs such as travel, labor, equipment, overhead, and profit, with the total contract value and specific budget range not explicitly stated in the solicitation documents. Successful bidders must demonstrate the ability to provide a Technician Helper when necessary and submit all service documentation within 30 calendar days of completion.