Fence Gate Installation - Jefferson City, TN

The State of Tennessee Department of Military is issuing an Invitation to Bid for fence and gate installation services at an Army National Guard facility located at 270 East Old Andrew Johnson Highway in Jefferson City, Tennessee. The procurement encompasses a comprehensive security fence system installation including approximately 220 linear feet of 7-foot tall security fencing with three-rail design (Ameristar Impasse II or approved equal), one 27-foot cantilever security gate with V-Track system, approximately 320 linear feet of 6-foot tall galvanized chain link fence with barbed wire, one 18-foot chain link swing gate, access control components compatible with the existing AIPHONE system including dual height gooseneck stands with cameras, electrical conduit installation, protective steel pipe bollards, and heavy-duty gate operators (Hy Security SlideDriver 15 or approved equal) with detector loops and emergency access features. The bid event opens March 9, 2026 at 9:35 AM CDT and closes April 8, 2026 at 2:00 PM CDT, with bids submitted through the state's EDISON system via the Supplier Portal. A mandatory in-person site visit is required on March 27, 2026 at 10:00 AM EST for all prospective respondents, with attendance and sign-in sheet signature required for bid eligibility; the point of contact is George Genter at george.genter@tn.gov or 615-934-5596. Written questions and comments must be submitted by 10:00 AM CST on March 31, 2026 to george.genter@tn.gov. The contract will be awarded as a single award to the lowest-cost responsive and responsible respondent for a twelve-month term effective April 1, 2026, with a possible state option to extend up to an additional 180 days under the same terms and conditions. Qualified respondents must be registered with the State of Tennessee Supplier Portal, comply with Tennessee Contractor Licensing Act requirements, maintain comprehensive insurance coverage including workers' compensation ($1,000,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000), and provide all labor, materials, and equipment as specified.

The State of Tennessee is exempt from local, state, and federal excise taxes, which shall not be included in respondent pricing, and all pricing shall be F.O.B. destination with delivery costs included. Bidders must comply with nondiscrimination requirements, register with the Tennessee Department of Revenue, submit documentation of sales and use tax registration, affirm compliance with the Iran Divestment Act, confirm warranty requirements (including 15-year warranty on all fence materials with black "Perma-Coat" finish), declare whether they plan to use subcontractors, and certify non-debarment status. All fence materials require concrete post embedments at specified depths with minimum 36 inches for security fence posts; the contractor bears full responsibility for all measurements, and the State will not reimburse any additional costs resulting from measurement errors. Bidders proposing alternatives to the specified Ameristar brand fencing and gates must provide comprehensive documentation and specification sheets demonstrating product superiority at the time of bid submission. The maximum liability for the project shall not exceed $250,000, and all goods or services are subject to inspection and acceptance by the State, with a thirty-day acceptance period following delivery, after which goods are deemed accepted. The documentation does not identify any specific set-aside designations, incumbent vendors, or current contractors; however, respondents must comply with all applicable state statutes regarding illegal immigrant employment prohibitions through semi-annual attestations and maintain records for five years subject to audit.