Felt Banners

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Fair Board, issued Request for Bid (RFB) 758 2100000472 to procure felt banners for the 2021 North American International Livestock Exposition. The solicitation encompasses three line items: 15" x 24" wool felt banners (estimated 254 units with minimum order of 150), 24" x 40" wool felt banners (estimated 202 units with minimum order of 150), and felt letters to be sewn onto banners (estimated 2,000 units with minimum order of 2,000). All banners must be constructed from wool felt in purple and lavender colors with sewn-on yellow letters, straight yellow fringed bottoms, wooden cross bars approximately one inch in diameter with sleeves, gold-colored plastic end acorns, and approximately six feet of yellow satin rope with tassel ends and yellow felt trim. The initial contract period is one year beginning May 3, 2021, with four optional one-year renewal periods available with written approval from all parties. Written vendor questions were due March 8, 2021, at 12:00 PM ET, with bid closing on March 16, 2021, at 1:30 PM ET. Bids were evaluated on a best value basis allocating 90 points for price and 10 points for delivery time in working days, with late deliveries subject to one percent daily invoice deductions. All pricing must be submitted on the designated Bid Price Sheet with electronic submission of $0.01 in the eProcurement system, and quotations must be F.O.B. Destination Freight Prepaid and Allowed with prices remaining firm for the first twelve months.

Kentucky resident bidders receive reciprocal preference equal to the preference given by nonresident bidders' states, while qualified bidders including Kentucky Correctional Industries receive an additional 20 percent preference, Kentucky Industries for the Blind receive 15 percent preference, and qualified nonprofit agencies serving individuals with severe disabilities receive 15 percent preference of maximum points. All bidders must comply with Kentucky campaign finance laws, properly disclose subcontractor information, maintain current registration with the Kentucky Department of Revenue, affirm current payment status on all state taxes and fees, and confirm non-participation in jurisdictional boycotts. Prior to award, vendors must submit Revenue Form 10A100 (Kentucky Tax Registration Application), a Certificate of Authority if a foreign entity, required affidavits, and EEO forms if applicable. Vendors must register in the Commonwealth Vendor Self Service System and the Kentucky eProcurement system prior to submission. No incumbent vendor or current contractor was identified in the solicitation documents, and no specific budget range or award value was disclosed. Pricing information and contract values would be determined through the competitive bidding process based on vendor responses to the bid price sheet.