FC1 Elevator Modernization

The University of Texas at Austin is soliciting competitive sealed proposals from qualified vendors to perform selective alteration and modernization work on two hydraulic elevators serving the FC1 office building. The work encompasses addressing code violations in the hoistway, pit, machinery space, and control room while maximizing system reliability, extending equipment lifespan, and achieving optimal energy efficiency. Qualified respondents must demonstrate a minimum of five years of continuous operation in the elevator installation and maintenance business with an established office and warehouse in the Austin area, documented apprenticeship programs registered with the U.S. Department of Labor, qualified journey-level workers and apprentices in appropriate ratios, compliance with Texas Department of Licensing and Regulation requirements, adequate emergency parts inventory, and a satisfactory performance record. The anticipated contract term is up to six months with a proposed start date of May 1, 2026, and an option for renewal for an additional six-month period. During construction, the contractor must maintain at least one operational elevator with 24-hour emergency service availability and provide monthly maintenance and repair services. Pricing must be submitted as a firm fixed cost inclusive of all materials, labor, travel, and living expenses with detailed itemized cost breakdowns provided in Excel format. A mandatory pre-proposal conference and site walk will be held on Tuesday, March 17, 2026 at 9:00 AM Central Time at FC1 Training Rooms B and C (1301 E Dean Keeton St, Austin, TX 78722), with questions due by Friday, March 20, 2026 at 2:00 PM CST via the University Bonfire portal, and proposals due Friday, April 10, 2026 at 2:30 PM CST. Evaluation criteria include respondent qualifications (20%), quality of proposed goods or services (30%), price proposal and long-term cost (30%), and staffing resources and past business relationship strength (20%).

A VetHUB Subcontracting Plan is mandatory for this procurement, with subcontracting opportunities probable for projects exceeding $100,000. The University emphasizes good faith efforts to identify veteran-owned and other disadvantaged business enterprises capable of performing work packages, with specific attention to ensuring equitable opportunities for participation and fair compensation practices throughout the contract term. No incumbent vendors or specific current contractors are identified in the procurement documents. The selected contractor will be required to execute a contract substantially similar to the Services Agreement template provided, which includes comprehensive insurance requirements (workers' compensation at statutory limits, employer's liability of $1,000,000 per accident, commercial general liability of $1,000,000 per occurrence, and auto liability of $1,000,000 combined single limit) and extensive compliance certifications including Texas-specific statutory requirements. Standard payment terms are net 30 days per the Texas Prompt Payment Act, with the University offering consideration of prompt payment discounts and accepting the JP Morgan Chase Single Use Account payment method. No specific budget range or award value is published in the available procurement documents; however, the requirement for a VetHUB Subcontracting Plan indicates the total contract value is anticipated to exceed $100,000.