7-HSP Guide How to Complete the HSP.pdf
PDF 800 KB Posted
- Attached to
- FC1 Elevator Modernization
- Solicitation number
- 721-26063
- Issued by
- Travis County, Austin City, Texas
About this file
This is a guidance document from the University of Texas at Austin detailing instructions for completing a Hazard Mitigation Plan (HSP). The document serves as an instructional guide for vendors and stakeholders responding to the FC1 Elevator Modernization project, which involves selective alterations to two hydraulic elevators serving the FC1 office building. The guide provides step-by-step instructions for applicants to prepare comprehensive proposals that address the modernization requirements while maximizing reliability, extending equipment lifespan, and incorporating energy-efficient design principles.
The HSP guide outlines the procedural framework and documentation standards required for submission, including formatting requirements, content specifications, and technical considerations relevant to the elevator modernization scope of work. The document establishes baseline expectations for how vendors should structure their responses to ensure compliance with University requirements and facilitate evaluation of proposals. The guide emphasizes the importance of detailed planning and risk mitigation strategies as integral components of the modernization project, supporting the University's objectives for system optimization and operational efficiency.
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Text version
IMPORTANT:
The HUB/SB Program Office highly recommends attending one of our HSP Workshops, where we provide detailed instructions as well as answer any questions that are specific to your proposal and the solicitation. This guide provides broad instructions on completing the HSP for all solicitations:
construction, goods and services.
This guide does not provide the in-depth information or answers you may need; we recommend attending our HSP Workshops to address those concerns.
Please do not hesitate to contact our office for any HSP related questions.
You may reach us at uthub-hsp@austin.utexas.edu.
https://hubsb.utexas.edu/vendor-portal mailto:uthub-hsp@austin.utexas.edu
HUB/SB Subcontracting Plan: How to Complete the Document
Page 1: Agency Special Instructions/Additional Requirements
You can find the submission requirements, the HUB/SB Office contact information and the HUB subcontracting percentage goal here.
The contact person should be someone that knows the HSP and can answer our questions within 24 hours. “Requisition #” is the name of the solicitation and the “Bid Open Date” is the proposal deadline.
Pages 2 & 3: Respondent’s Subcontracting Intentions
Will you be subcontracting? Mark “Yes” or “No”.
Remember, subcontracting is any work performed outside of your company, including independent contractors.
If you are not subcontracting, continue to page 4.
List all your subcontracting opportunities and the expected percentage that will go to HUB and non-HUB firms.
Remember to total the percentages at the bottom.
Mark “Yes” if you will be subcontracting only to HUB firms.
Otherwise, mark “No”.
Mark “Yes” if the total expected subcontracting percent for HUBs meets the HUB subcontracting percentage goal.
Otherwise, mark “No”.
Page 4: Self Performing Justification & Affirmation
If you will not be subcontracting, you must explain how your company is able to complete the entire scope of work without having to subcontract. Remember, subcontracting is any work performed outside of your company, including independent contractors.
If awarded, you must notify subcontractors within ten
(10) days, turn in monthly Progress Assessment Reports, notify our office of any changes made to this document and allow our office to audit your work when requested.
A person of authority, such as the president, must sign.
Other Forms: Completing Method A or Method B
Method A: Subcontracting only to HUBs or Meeting the HUB Goal
Complete this attachment if you will be subcontracting only to HUBs or if your HUB percentage meets the HUB subcontracting percentage goal listed on page 1.
Complete this document for each of the opportunities you had listed on pages 2 & 3.
If you are completing the HSP for construction related solicitations, you must complete Method B instead of Method A.
List the name (s) of all your subcontractor(s), HUB and Non-HUB. Denote their HUB status by marking “Yes” or “No”. Enter their Texas VID, the approximate dollar amount and percentage of the contract that the subcontractor(s) will be awarded. Be sure to base these numbers on the total contract value.
If your subcontractor will also employ subcontractors, please note them as 2nd tier subcontractors.
Method B: Solicitation of HUB Vendors – Front Page
Complete this document for each of the opportunities you had listed on pages 2 & 3.
If you are completing the HSP for construction related solicitations, you should complete Method B (this form).
You must solicit three (3) HUB firms and two (2) trade/professional organizations, a minimum of five
(5) solicitations, for the subcontracting opportunities you listed on pages 2 & 3.
List the company names, their Texas VID, and the date that you sent the written notice. Mark “Yes” if the HUBs responded, otherwise mark “No”.
List the trade/professional organizations, the date that the written notices was sent, and mark “Yes” if the organization accepted your notice, otherwise mark “No”.
Remember, it must be a written notice and you must allow them seven (7) business days to respond. The day you send the written solicitation is day zero (0). You do not have to attach the notice(s) but you must maintain them in case they are requested by our office.
Method B: Solicitation of HUB Vendors – Back Page
Refer to pages 2 & 3 of your HSP. You will need to complete this attachment for each opportunity you listed on those pages.
List the subcontractors, HUB and non-HUBs, that you choose for the subcontracting opportunity.
If you are contracting with only non-HUBs, you must write your justification here.
HUB Subcontracting Opportunity Form: Optional (But Highly Recommended) for Method B
List your information here.
List UT Austin as the contracting state agency and fill out the information listed on the procurement documents.
List the due date here. Remember, HUBs and trade/professional organizations must be given seven (7) business days to respond to this notice, with the day that this notice was sent as day zero (0).
Describe the opportunity, necessary qualifications & requirements, and location to review the plans/specification here.
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