Fayetteville Access Control System

The West Virginia Department of Administration Purchasing Division is procuring on behalf of the Department of Environmental Protection (WV DEP) through a sole source determination and direct award for an access control system at the WV DEP Fayetteville Office, with offers closing November 16, 2026 at 10:30 a.m. The State has identified Newtech Systems, LLC as the vendor, and the determination states that competitive bidding is not required. The November 16 closing date supersedes an earlier October 27, 2026 bid submission date.

The scope covers six HID wall-mount card readers, one Falcon rim exit device with motorized electric latch retraction, 200 proximity cards, one Pro-Watch intelligent controller, and two Mercury reader boards with Pro-Watch licensing, plus freight, a workmanship warranty, and professional services. Pro-Watch is the integration platform for the controller and reader boards. Installation is at 1159 Nick Rahall Greenway, Fayetteville, WV 25840, in Kanawha County. The determination holds that this specific configuration from the identified vendor is the most appropriate solution for the facility.

The contract is a one-time purchase that runs from issuance of the award document until all goods are delivered, not to exceed one fiscal year. Payment is made in arrears upon receipt of proper invoice or goods, whichever is later. The vendor must maintain Commercial General Liability and Automobile Liability insurance of at least $1,000,000 per occurrence each. The contract is contingent upon funds being appropriated by the West Virginia Legislature or otherwise made available.

Submissions go to the Procurement Office Environmental Protection, 601 57th Street SE, Charleston, WV 25304. The primary contact is Tareska C. Casto of the Department of Administration, at (304) 414-1143 or terri.c.casto@wv.gov. The attached WV-65A.pdf is a Department of Health and Human Resources scope of work for a separate procurement and is unrelated to this award.