Fairfield Police Vehicle Upfit

The Town of Fairfield, located in Fairfield County, Connecticut, is seeking competitive bids for a police vehicle upfit project involving the Fairfield Police Department. The procurement seeks a qualified contractor to supply and install new emergency equipment for up to four (4) 2025 Chevrolet Tahoe Police Pursuit Vehicles (PPV). Specific equipment requirements include ghost graphics, remote spotlights, storage boxes, computer stands, interior lighting, rumbler speakers, light bars, prisoner containment cages, and various electronic components. The contractor must be a factory-authorized dealer with a full-time service department capable of providing emergency repairs within 24 hours and must hold a Connecticut Motor Vehicle Repair license. The bid (No. 2026-21) is due on November 7, 2025, at 11:00 am, with the potential for a three-year contract renewal subject to mutual agreement and possible cost-of-living allowance (COLA) adjustments. Evaluation criteria will include specification compliance, cost, availability, and product range, with the Town reserving the right to award to multiple or a single bidder.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The Town of Fairfield will be supplying additional equipment such as mobile data terminals, radios, printers, and an Axon Fleet 3 system, which will need to be integrated by the successful contractor. Pricing must include all labor, materials, equipment, tools, mobilization, delivery, permits, licenses, overhead, profit, and taxes. The Town is tax-exempt (Federal Tax Exemption 06-6001998) and requires a 5% bid bond or equivalent security, with prices to be firm for 90 days after submission. While a specific budget range is not disclosed, the comprehensive nature of the vehicle upfit suggests a significant investment in outfitting these police vehicles. The contract includes provisions for the Town to retain 5% of the total bid amount and requires contractors to guarantee equipment, materials, and work for a minimum of one year against defects.