4-2026-21 Fairfield Police Vehicle Upfit.pdf

2026-21 Fairfield Police Department Vehicle Up Fit

2026-21 FAIRFIELD POLICE VEHICLE UPFIT

INVITATION TO BID

The Town of Fairfield (Town) on behalf of the Fairfield Police Department (FPD) is seeking competitive bids from qualified Contractors to supply and install new emergency equipment for up to four (4) 2025 Chevrolet Tahoe PPV as specified below.

The Town intends to award a contract for this work. It may be potentially renewed for other events for a three (3) year period, based on mutual agreement of the parties. The renewal term may include a cost-of-living allowance (COLA) where agreed upon between the Town and Contractor

REQUIREMENTS

1. Bidders are to provide full details of any exceptions to the specifications and scope of service. Details must be submitted separately and attached to the proposal page.

2. The Town of Fairfield will not accept receipt of equipment (installed or otherwise) unless all specifications stated in the bid document have been accommodated and/or approved by written consent. The awarded contractor shall be required to correct any nonconforming issues, at no expense to the Town.

3. All equipment and materials supplied as specified shall be new and of current manufacture (excluding existing equipment provided by FPD) and shall meet or exceed all specifications described herein. Any modifications to equipment design, configuration and layout shall be approved in writing prior to receipt.

4. The awarded contractor shall remain the single-point-of-contact for all warranty issues. Details of warranty against defective materials and workmanship must be provided with proposal. If additional warranty is offered on equipment and labor, submit details and cost options with bid proposal.

5. The awarded contractor must have a full-time service department and employ fully trained personnel and provide emergency repair services within (24) hours’ notice during business hours. No exceptions.

6. Identify all subcontractors who will be assigned to perform any service as part of this contract. Provide the Town with at least three (3) references regarding equal scope contracts performed.

7. All unused equipment (unless otherwise specified) shall be removed and returned to the Fairfield Police Department.

8. The awarded contractor must be a factory authorized dealer and installer of the equipment listed. Contractor must provide a fully secure indoor facility for all work to be performed and upon occasion may be required to provide onsite repair work when necessary. Adequate inventory must be stocked for such items in order to eliminate vehicle downtime.

9. The awarded contractor must hold a State of Connecticut CT Motor Vehicle Repair license and may be required upon request to provide proof of all applicable licensing, certification, etc, necessary to perform the work as part of this contract.

10. Costs submitted are to include all labor, equipment, minimum one-year warranty (unless otherwise specified in the specifications or scope of service) and pick-up and delivery of vehicles to-and-from FPD to the Contractor’s workshop.

11. Provide pick-up and delivery service for vehicles utilizing own transport, including dealer/repairer and transporter plates, etc. The FPD will not be responsible for providing municipal plates and the awarded contractor must assume all liability during transportation and storage of vehicles. Note: Where pick-up and delivery service is not available, the awarded contractor’s repair facility must be located within one (1) hour travel time of Fairfield.

12. The Town reserves the right to terminate the contract if not completed within (60) calendar days upon receipt of vehicles by Contractor. No exceptions.

13. All wiring of components for vehicles must be duplicated to the existing fleet. This includes gauge of wire, color of wire, fuse location, fuse manufacturer, etc. Contractor shall supply electrical diagrams for all installed equipment.

14. Equipment for vehicles shall be powered the same as current fleet (i.e., wired constant, or from ignition, or charge guard).

15. Installation of all mobile equipment shall be in accordance with good engineering practice complying with all manufacturer specifications and requirements, and also comply with the following:

a. No power wiring may be reused, with the sole exception of pre-fabricated lightbar cables on re-used lightbars.

b. Splices may only be used immediately adjacent to fuses as necessary for installation of the fuse holder.

c. Power supply wire gauge shall be at least equal to that of the leads attached to the equipment. Where it is necessary to route power supply leads more than ten feet (10’) the wire gauge shall be larger (i.e., if equipment leads are 12-gauge and the length will be longer than ten feet, the installer shall use 10-gauge wire for both positive and ground).

d. Power supply for two-way radios shall be taken directly from the battery and fused at the battery.

1. Exception: In the case of single-unit radios in “police package” vehicles, if switched power taps exist that were provided by the vehicle manufacturer specifically designed for the attachment of public safety two-way equipment, the single-unit radio may take power from that point and will be fused at that point.

2. Exception: In the case of single-unit radios where no power tap specifically designed for the attachment of public safety two-way equipment exists, and the Town requires that the single-unit radio be controlled by the ignition switch, the Supplier shall provide a relay to be rated for continuous duty and for the radio load which shall be wired directly to the radio battery, and controlled by the ignition switch. This relay shall provide the power feed for the single unit radio.

If the relay is placed in the engine compartment, it shall be waterproofed and designed for that environment. A ‘Charge-Guard’ brand automatic power control timer may be substituted for the ignition-controlled relay, if requested by the Town at the time of installation.

e. All fuses and fuse holders used within the engine compartment shall be waterproof and designed for that environment.

f. If the manufacturer requires separate ground lead for the radio equipment, the ground lead shall be fused at connection to the battery. The fuse ampere capacity shall be the same as that of the positive lead fuse.

g. All splices must be soldered.

h. No antennas, antenna connectors, or antenna wire (coaxial cable) may be reused.

i. Exposed wiring shall be protected by plastic loom that completely covers the wires.

j. Wiring (and wiring inside loom) shall be supported and secured by use of plastic wire ties, in a neat and professional manner. Note electrical tape is specifically identified as an unacceptable means of supporting or securing wire.

k. Sufficient slack wire which allows the easy removal and reinstallation of equipment shall be provided.

Other excess wire is prohibited.

1. Exception: The use of pre-fabricated strobe light cables, excess shall be neatly dressed using plastic wire ties.

2. Exception: The use of pre-sized serial cables, excess to be neatly coiled in the trunk.

16. Price is to include all labor, materials, tools, equipment, plant, mobilization, permits, insurances, etc., required to properly complete the project.

17. The Town of Fairfield reserves the right to award the bid with multiple items:

a. to more than one bidder, based on meeting the item(s) specification, cost, availability, or any combination of these criteria;

b. to a single bidder who meets the specifications for all items, and offers the best combination of lowest cost, best availability, and broadest product range;

c. and may add, subtract or delete any item and/or quantity as deemed in the best interest of the Town.

18. The Bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color, national origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual arrangements, in all service and accommodations they offer to the public, and in any of their other business operations.

19. Award of the project, either partial or in its entirety, is contingent upon funding approval by the applicable boards of the Town of Fairfield, including state and federal agencies.

20. Vendor must be available 24/7 as needed to make emergency repairs.

Detailed Specifications:

1. Type of vehicle upfitted: 2025 Chevrolet Tahoe PPV

• The Contractor will supply and install the following parts and materials. It is the awarded contractor’ responsibility to properly install in each vehicle the equipment specified in this bid document.

• The awarded contractor will also install all parts and materials supplied by the Fairfield police

Department (see included material list)

• At the Town’s discretion, items may be added or subtracted from equipment list prior to work being done.

• The quantities listed below are counts for one (1) vehicle

1. Anticipated four (4) PPVs to be upfitted immediately

2. Please list bid price per vehicle as future numbers may vary

• Federal signal preferred but equivalent equipment will be considered

• Bid may be used for future Chevy Tahoe upfits

• It shall be the contractor’s responsibility to properly install the following materials (or agreed upon equivalent) in each vehicle;

Bid to include the following equipment and labor costs:

If there are any pieces not included in this bid that the vendor recommends, please include in the space provide in the Bid Submission Pricing Sheet.

PART # DESCRIPTION QUANTITY

PER

VEHICLE

Graphics Fairfield PD Ghost Graphics 1 SET

ARGES1 Arges 5 Degree Remote Spotlight 1

ARGCH1 Arges Bail Mount Control Head 1

ARG54D Tahoe Driver Fender Mount for Arges Spotlight 1

SSTB UPKG20EC Two Drawer Storage Box (One drawer for electronics)

SBX-5010 Havis Platform for Chevy Tahoe 1

500-001 Hint Side-mount Computer Stand 1

Tint Window Tints for Chevy Tahoe 1

C-ARM-108 Heavy Duty Side Armrest 1

60CREGCS 6”Round Surface Mount Interior Dome-light 2

RBKIT2-COMPACT 2PK Compact Rumbler Speakers 1

RBC2-TAH21ND Rumbler Mount Bracket 1

ES100C Plastic Housing 100w Speaker 1

ESBL2-TAH21ND Dual Speaker Mount w/ Light Brackets 20+

Tahoe

ODBCABLE25-DGCAN OBD2 Input Cables 1

PFSPLTR-4 CAT 5E WAY Splitter 1

SIFMJS-TAH21-P3 Front ILS Bar Tri Color Tahoe Bar 1

SIFMJH-TA21-P3 Rear ILS Tri Color Tahoe Bar

MPSM6U-BP2 Tahoe B Pillar Light Brackets 1

MPS63U-RBW Micro Pulse Tri Color 12

MPSW9-RBW Under Mirror Tri Color Light 2

MPSMW9-TAH21MIR Tahoe Under Mirror Brackets 1

CCP Whelen Control Point 1

TCRWX6 Whelen 6 Lamp Trio Tracer 2

TCRB54A Tracer MTG Kit Tahoe 1

PF400R 400 AMP Pathfinder Remote Head 1

C-VS-1012-TAH-2 Chevy PPV Console Package 1

Hardware Required Hardware Kit 1

GUNRACK Proguard Self Standing Gunrack 1

SBX-5010 Rear Box Platform 1

DFC-PB-TAH21 Dura Force Push Bumper 1

Prisoner Containment Cage

Proguard- Procell model 1

DFC-TC4L-1 4 Channel Light Cover 1

DFC-WC-TAH21 Wire Covers 1

******SEE SEPARATE BID PROPOSAL FORM FOR ABOVE PRICING*******

Items Supplied by the Fairfield Police Department for upfit

• Qty: one (1) RH-M3-Rhino Tab M3 ultra-rugged Portable MDT (Intel Core 17-1185G7E Processor

(1.8GHz. 12MB Cache, 4 Core, Intel Iris Ze Graphics), Projected capacitive Touch Screen, Internal

Battery, Ambient Light Sensor, WIFI 802.11 2.45GHz B/G/N/AC + Bluetooth, GPS, 2MP, Front Camera and 8MP rear Camera w/ Flash, Dual Digital Microphones, Stereo Speakers, 2 USB 3.0 ports, TPM v2.0 or equivalent

• Qty: one (1) RD-V2 Patrol Pc RhinoDock low profile Dock (Non-configurable)-1 10/100/1G Ethernet, 2

USB 3.0, 2 Always on USB 2.0, 4 RF Pass-Thru, 2 Ports for external power Control and Ignition Sense.

10 amp Fused Power Cable or equivalent

• Qty: one (1) CBL-PWR-6ft – 6ft Fused Power Cable

• Qty: one (1) KBD-TG3-BLTXR-UCNNR-US – Rugged Backlit Keyboard- TG3 KBA-BLTXR 82 key

Rubber Membrane Backlit Red Illuminated Keyboard with Touch=pad/coiled cord

• Qty: one (1)-MP-A40-B06JK2U- Seiko SII MP-A40 Thermal Printer - High-resolution receipts at 105 mm/second-MIL-SPEC 810G approved-IP54 RATING-Compatible with Windows, iOS & Android systems- 4inch Rugged mobile printer or equivalent

• Qty: one (1) BB-A40-KTA1- Seiko Instruments MP-A40 Battery by Pass Kit- includes: Seiko SII PW-

J080-A1 Power Adapter and Seiko SII DB-A0720-A1 Dummy Battery Pack or equivalent

• Qty: one (1) 7160-1540-REV A – Seiko MP-A40 Printer Mount

• Qty: one (1) Motorola APX8500/APX6500 remote mount radio chassis to be installed in electronics tray in cargo area

• Qty: one (1) Motorola APX8500/APX6500 Motorola APX™ 6500 Enhanced P25 Mobile Radio-APX

6500 Radio unit-Microphone-Mounting Bracket-DC Power Cord-mounted in center console

• Qty: one (1) metal fire extinguisher mount- to be installed on top of rear storage chest

• Qty: one (1) Stinger DSLED-75813 – Streamlight Stinger DS LED Dual switch flashlight w/ charger or equivalent

• Qty: one (1) AXON Fleet 3 system to include:

o 100989 Axon Fleet Cradlepoint R920-C7A router or equivalent o 70112 Axon Signal-Vehicle o 71200 Axon Fleet-Airgain Ant- 5 in 1 2LTE 2WIFI 1GNSS BL o 72036 Axon Fleet Standard 2 Camera Kit o 72040 Axon Fleet Tap Refresh 1 – 2 Camera Kit o 100092 Axon Fleet Tap Refresh 2 – 2 Camera Kit

The Town has the right to add or remove items and/or quantities from this bid. Unbalanced bids will not be accepted.

The Town of Fairfield reserves the right to award the bid with multiple items:

a) To more than one bidder, based on meeting the item(s) specification, cost, availability, or any combination of these criteria;

b) To a single bidder who meets the specifications for all items, and offers the best combination of lowest cost, best availability, and broadest product range;

c) May add, subtract or delete any item and/or quantity as deemed in the best interest of the Town.

d) All pricing shall include the cost of labor, materials, equipment, tools, mobilization, incidentals, delivery, permits (where not waived by the Town), licenses, overhead and profit, taxes (except from which Owner is exempt) and insurances.