Fairfax WELA Playground Canopy

The Osage Nation is requesting quotes for removal, furnishing, and installation of a replacement playground canopy at 401 South 8th Street, Fairfax, Oklahoma 74637 under RFQ 27-Q01, with quotes due October 9, 2026 at 2:00 p.m. CST. The Osage Nation preference pricing program provides up to 5% preference for Osage-owned businesses on projects under $2,000,000.

The scope encompasses complete removal and disposal of the existing canopy, furnishing and installation of a new commercial-grade canopy with fabric, hardware, and accessories, repair or replacement of any damaged frame components, and final installation, adjustment, tensioning, and cleanup. Contractors must submit itemized cost breakdowns for mobilization/demobilization, removal of existing materials, new canopy installation, frame repairs, and final finishing work, including materials and labor line-item pricing. Contractors must also indicate the number of calendar days required to complete the project and acknowledge receipt of any addenda.

Davis-Bacon wage requirements apply. If the federal contract value exceeds $10,000, contractors must submit monthly employment utilization reports (CC-257) documenting employee work hours and demographics.

Quoters must submit a completed quote form, notarized non-collusion and business relationships affidavits, a SORNA disclosure, and a notarized proof of Osage ownership affidavit with supporting documentation, though Osage ownership is not a requirement for submission. Prior to contract execution, the successful bidder must obtain an Osage Nation Business License and submit proof of public liability and workers' compensation insurance. The contract is governed by Osage Nation law, with disputes resolved in Osage Nation Trial Court. The successful bidder must execute the contract within 30 days from the date of the Notice of Award. Quoters must submit bids to Ashley Lockett at the Osage Nation Purchasing Office, 111 John Dahl Avenue, Pawhuska, Oklahoma 74056, or via email to ashley.lockett@osagenation-nsn.gov.