Facility Security Systems, Equipment, And Software With Related Services

The City of Jersey City is requesting sealed bids on facility security systems maintenance, equipment repair, software support, and related technical services across multiple municipal buildings, with bids due August 25, 2026 at 11:00 a.m. at 280 Grove Street, Room 116, Jersey City, New Jersey 07302.

The scope encompasses preventive maintenance, corrective maintenance and repairs, emergency service and troubleshooting, software support and programming, system diagnostics and testing, component replacement (subject to City approval), and technical support across City Hall, the Annex Complex, Jersey City Municipal Courthouse, Mary McLeod Bethune Center, and other City-owned, leased, operated, or managed facilities. Existing systems include metal detectors, X-ray machines, turnstiles, access control systems, video surveillance and CCTV systems, intercom systems, video intercom systems, and uninterruptible power supplies from manufacturers including Lenel, HID, Rapiscan, Astrophysics, and Stentofon. The contractor must furnish all labor, supervision, tools, equipment, materials, replacement parts, software support, and programming necessary to maintain systems in safe, reliable, and fully operational condition while minimizing downtime.

The contract term is one year with an optional one-year renewal at the City's discretion, with renewal notification required 45 days before expiration. Bidders must submit a firm, fixed, fully loaded hourly labor rate for all authorized services with no guaranteed minimum hours. A parts allowance of $50,000 covers replacement parts, materials, equipment, and software for the contract term. Response time requirements are emergency service within four hours, urgent service within eight business hours, and routine service within two business days of City notification.

Bidders must comply with New Jersey prevailing wage requirements, Equal Employment Opportunity and Affirmative Action provisions, and Americans with Disabilities Act requirements. A bid guarantee equal to 10 percent of the bid amount (not to exceed $20,000) must accompany proposals. Required insurance includes commercial general liability of $1 million per occurrence and $2 million aggregate, workers' compensation with statutory limits, and automobile liability of $1 million combined single limit. All bidders must download specifications and addenda from https://www.bidnetdirect.com/new-jersey/cityofjerseycity and acknowledge receipt of all addenda or face bid rejection. Bidders must also submit non-collusion affidavits, statement of ownership disclosure, certificate of experience, equipment certification, and certifications regarding non-involvement in prohibited activities in Russia or Belarus and investment activities in Iran.