NOTICE TO BIDDERS

Sealed bid proposals will be received, opened and read in public by the Purchasing Agent at 280 Grove Street, First Floor, Room 116, Jersey City, New Jersey 07302 at 11:00 a.m. on August 25, 2026.

Prevailing time, or as soon thereafter as the matter can be reached, for the:

FACILITY SECURITY SYSTEMS, EQUIPMENT, AND SOFTWARE WITH RELATED SERVICES

Questions by prospective bidders concerning this bid must be done on-line at https://www.bidnetdirect.com/new-jersey/cityofjerseycity.

Contract Documents, Specifications, and Bid Forms may be downloaded by going on-line to https://www.bidnetdirect.com/new-jersey/cityofjerseycity.

Prospective bidders must download bid specifications and all addenda from https://www.bidnetdirect.com/new-jersey/cityofjerseycity. Failure to download bid specifications and acknowledge receipt of addenda shall result in bid rejection.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. Full requirements of the Equal Employment Opportunity and Affirmative Action Programs are incorporated herein by reference and may be obtained with Proposal Form. Bidders are also required to comply with the requirements of P.L. 2004, c.57 (N.J.S.A. 52:32-44) which includes the requirement that contractors provide copies of their Business Registration Certificates issued by the New Jersey Department of the Treasury, as well as other provisions as listed in the Contract Documents.

Proposals MUST BE ACCOMPANIED by a Bid Bond or Certified Check, made payable to the City of Jersey City, in an amount equal to Ten (10%) percent of the Bid not to exceed $20,000.00.

ONLINE BID RECEPTIONS/PURCHASING LOCKBOX

All bids and proposals must be delivered ONLY to the dedicated lockbox in the Division Purchasing, 280 Grove Street, 1st Floor, Room 116, Jersey City, NJ 07302 prior to the bid reception.

All bid receptions are held virtually as video conferences with public access. Link to the online bid receptions appear on the City of Jersey City website at:

https://www.jerseycitynj.gov/cms/one.aspx?portalId=6189744&pageId=16680070

Bids may be sent by U.S. certified mail return receipt requested or may be sent by private courier service to the dedicated lock box located at the City Hall, Division of Purchasing, 280 Grove Street, First Floor, Room 116, Jersey City, New Jersey 07302. ATTENTION: Raquel Tosado, Director of Purchasing, QPA.

Proposals forwarded by facsimile or e-mail will not be accepted. Bids sent by mail or courier service must be received by the Purchasing Agent no later than 4:00 P.M. on the last City business day before the day of the bid reception or no later than 11:00 A.M. on the day of the bid reception. Office hours Monday through Friday from 9:00 am to 4:00pm. The City shall not be responsible for the loss, non-delivery or physical condition of bids sent by mail or courier service. Bids must be submitted individually in a sealed envelope addressed to the Purchasing Agent. Bid proposals must comply https://www.bidnetdirect.com/new-jersey/cityofjerseycity https://www.bidnetdirect.com/new-jersey/cityofjerseycity https://www.bidnetdirect.com/new-jersey/cityofjerseycity https://www.jerseycitynj.gov/cms/one.aspx?portalId=6189744&pageId=16680070 with specifications. Any Bid Proposal received after the date and time specified will be returned, unopened, to the bidder.

The Purchasing Agent reserves the right to reject any and all bids received, or portions thereof, if deemed to be in the best interest of the City to do so.

Raquel Tosado, Purchasing Agent, QPA

Bidnet Go Live Date:

August 10, 2026

Link to Public Bid Notices: http://www.jerseycitynj.gov/cityhall/clerk

Link to City of Jersey City Bid Opportunities:

https://www.bidnetdirect.com/new-jersey/cityofjerseycity/solicitations/open-bids?selectedContent=BUYER

Link to Bid Openings: https://www.jerseycitynj.gov/cms/one.aspx?portalId=6189744&pageId=16680070 http://www.jerseycitynj.gov/cityhall/clerk https://www.bidnetdirect.com/new-jersey/cityofjerseycity/solicitations/open-bids?selectedContent=BUYER https://www.bidnetdirect.com/new-jersey/cityofjerseycity/solicitations/open-bids?selectedContent=BUYER https://www.jerseycitynj.gov/cms/one.aspx?portalId=6189744&pageId=16680070

DEPARTMENT OF PUBLIC WORKS

BID SPECIFICATIONS FOR:

Facility Security Systems, Equipment, and Software with Related Services

SUBMISSION DEADLINE:

AUGUST 25, 2026

11:00 A.M.

ALL PROPOSALS MUST BE DELIVERED TO THE DEDICATED LOCKBOX LOCATED AT:

DIVISION OF PURCHASING

RAQUEL TOSADO, PURCHASING AGENT, QPA

280 GROVE STREET, 1ST Floor, Room 116

JERSEY CITY, NJ 07302

THE CONTRACT SHALL BE SIGNED BY ALL PARTIES WITHIN TWENTY-ONE (21) DAYS

(SUNDAYS AND HOLIDAYS EXCEPTED) FROM THE AWARD OF SAID CONTRACT BY THE

MUNICIPAL COUNCIL.

IN THE EVENT THAT THE PARTIES MISS THIS DEADLINE, THE PARTIES MAY AGREE IN

WRITING TO AN EXTENSION OF THE TIME LIMIT SET FORTH ABOVE AT THE REQUEST OF THE

CONTRACTING UNIT.

BIDDERS ARE REQUESTED TO FURNISH THE MANUFACTURER AND BRAND NAME ON THE

PRODUCT OF WHICH THEY BID BY EITHER QUOTING ON BRAND NAME SPECIFIED WITHIN

OR APPROVED EQUAL. FAILURE TO DO SO WILL RENDER BID INFORMAL.

IF BIDDER IS A PARTNERSHIP UNDER SEPARATE COVER, LIST NAMES OF PARTNERS,

OWNING TEN (10) PERCENT OR MORE OF THE PARTNERSHIP. IF A CORPORATION, LIST

NAMES OF THOSE STOCKHOLDERS HOLDING TEN (10) PERCENT OR MORE OF

OUTSTANDING STOCK. (SEE ATTACHED FORM)

THE CITY OF JERSEY CITY RESERVES THE RIGHT IN PROTECTION OF THE BEST INTEREST OF

THE CITY TO WAIVE ANY TECHNICAL ERROR, TO REJECT ANY BID OR ALL BIDS OR ANY PART

THEREOF FOR ANY REASON WHATSOEVER.

BUY AMERICAN MATERIALS USED IN FILLING ANY CONTRACT RESULTING FROM THIS BID

PROPOSAL MUST BE OF AMERICAN MANUFACTURE OR AMERICAN GROWN - WHEREVER

AVAILABLE.

DELIVERY SHALL BE F.O.B. JERSEY CITY FREIGHT AND OTHER TRANSPORTATION CHARGES

ARE THE RESPONSIBILITY OF THE SUPPLIER AND/OR CONTRACTOR.

Bidders (Contractors) are required to comply with the provisions of N.J.S.A.10:5-31 et seq.

and N.J.A.C. 17:27. No firm may be issued a contract unless it complies with these equal employment opportunity and affirmative action provisions which require a careful reading.

Contractors for goods and services, including professional services that are not subject to a federally approved or sanctioned affirmative action program shall submit to the public agency, after notification of the award but prior to execution of a goods and services contract, one of the following three documents:

1. A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); or

2. A photocopy of a Certificate Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; or

3. A photocopy of an Employee Information Report (Form AA 302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with N.J.A.C. 17:27-4.

Refer to Exhibit A (Mandatory Equal Employment Opportunity Language for Goods, Professional Service and General Service Contracts) and additional Equal Employment Opportunity/Affirmative Action requirements found at the back of the specification. Any questions concerning compliance may be directed to: Jeana F. Abuan, Office of Tax Abatement & Compliance Director/Public Agency Compliance Officer (P.A.C.O.), 342 MLK Drive, Jersey City, NJ 07304 or call 201-547-4538

4. Americans with Disabilities Act of 1990 - Discrimination on the basis of disability in contracting for the purchase of goods and services is prohibited. Bidders are required to read Americans with Disabilities language that is included as Appendix A of this specification and agree that the provisions of Title II of the Act are made a part of the contract. The contractor is obligated to comply with the Act and to hold the owner harmless.

5. City of Jersey City Lobbyist Disclosure Ordinance The contract will be awarded in accordance with the provisions of the City’s Disclosure of Lobbyist Representative Status Ordinance 3-9.1 et seq. adopted on June 12, 2002. The Contractor will be required to certify that the Contractor either did not retain the services of a lobbyist to lobby on behalf of the Contractor for the award of this contract, or if a lobbyist was retained by the Contractor for such purposes, the Contractor’s lobbyist prior to commencing his/her lobbying activities, shall have filed a notice of lobbyist representative status form with the City Clerk. A Contractor whose lobbyist failed to comply with the provisions of Ordinance 3-9.1 et. seq. following notice and an opportunity to be heard shall be disqualified from entering into contracts with the City for a period of two (2) years for each violation.

6. Insurance Requirements

The Contractor shall maintain sufficient insurance to protect against all claims under Workmen's Compensation, General Liability, Automobile Liability coverage and shall be subject to approval for adequacy of protection. Insurance requirements are as follows:

• Commercial General Liability in the amount of $1,000,000 per occurrence and $2,000,000 in the aggregate, including Products and Completed Operations and Contractual Liability coverage.

• Workers’ Compensation with NJ statutory limits covering all employees of Proposer and/or subcontractors and Employers’ Liability in the amount of $1,000,000.

• Automobile Liability in the amount of $1,000,000 combined single limit, for bodily injury and property damage, covering all owned, non-owned and/or hired automobiles used in the course of the project and/or contact work. Also, required are endorsements MCS-90 and CA-9948 Pollution Liability – broadened coverage for covered autos.

Before commencing the work, the Contractor shall furnish the City with a Certificate of Insurance (Certificate) verifying evidence of such insurance upon execution of this Contract. Except for Workers’ Compensation, all Certificates shall name the City of Jersey City as an additional insured. All Certificates shall bear said City Project Name and Number if applicable.

The insurance policies required shall be kept in force for a period specified below.

• General Liability, Automobile Liability and Workmen’s Compensation policies shall be kept in force until submission of the Contractor’s final invoice.

7. Availability of Funds The award of any Contract pursuant to these specifications shall in all cases be subject to the availability of funds duly appropriated for these purposes. Any Contract as awarded shall immediately cease to be in effect at such time as funds cease to be available for these purposes.

8. Bid Disposition

Upon submission of a Proposal in response to this Bid, the Contractor acknowledges and consents to the following conditions relative to the submission and review and consideration of its Proposal:

All Proposals shall become the property of the City and will not be returned.

All Proposals will become public information at the appropriate time, as determined by the City (in the exercise of its sole discretion) in accordance with law.

With respect to the Open Public Records Act (OPRA) and Proprietary Information, although the Bid contemplates that all proposals will become public information, it is understood that OPRA contains exceptions for "Trade secrets and proprietary commercial or financial information obtained from any source" and "Information which, if disclosed, would give an advantage to competitors or Respondents". Therefore, Bidders wishing to shall submit two

(2) clearly marked versions of their Proposals. One version is to be a complete version to be used by the City for evaluation. The second version should contain redactions of legitimate "trade secrets and proprietary commercial or financial information" and/or "information which...would give an advantage to competitors or Respondents". This second version will be provided to persons submitting OPRA requests for information relating to this solicitation. Failure to provide two clearly marked Proposals will mean that the Bidder agrees that the single version provided does not contain trade secrets or proprietary information and may be released pursuant to OPRA requests. To the extent that a proposal may be sought, or may contain information sought pursuant to a public records request, the Bidder shall cooperate with the City to ensure the City can provide a timely and legal response to the records request. To the extent that the City may not agree with a Respondent’s assertion that some or all redactions it made are of legitimate trade secrets or proprietary commercial or financial information, the City will notify the respondent. Thereafter, there Respondent shall either (i) promptly consent to the release of the information at issue, or otherwise (ii) shall be obligated to indemnify and hold the City harmless against all claims or legal actions taken against the City seeking OPRA or public records access to the redacted material or information and any judgments, fees, costs, or expenses arising therefrom, including but not limited to court costs, reasonable attorney’s fees to defend the action, and reasonable attorney’s fees that may be awarded to a prevailing plaintiff.

9. Scope of Work

The Contractor shall furnish all labor, supervision, transportation, tools, equipment, materials, replacement parts, software support, programming, testing, inspection, preventive maintenance, corrective maintenance, emergency repairs, technical support, and all related services necessary to maintain the City's Facility Security Systems, Equipment, and Software in a safe, reliable, and fully operational condition throughout the term of the contract. The Contractor shall minimize system failures and associated downtime while ensuring the continued operational integrity and maximum availability of all covered systems.

Services shall include, but are not limited to:

• Preventive maintenance and inspections;

• Corrective maintenance and repairs;

• Emergency service and troubleshooting;

• Software support, programming, updates, and configuration;

• System diagnostics, testing, and performance verification;

• Replacement of defective components, subject to City approval where applicable;

• Technical support and recommendations to improve system performance and reliability; and

• Any other labor, materials, equipment, or services necessary to maintain the City's

Facility Security Systems, Equipment, and Software in accordance with the manufacturer's recommendations and the requirements of these specifications.

Coverage shall include, but not be limited to, security systems and equipment located at City Hall, the Annex Complex, the Jersey City Municipal Courthouse, the Mary McLeod Bethune Center, and any other City-owned, leased, operated, or managed facilities where such systems are installed or may be installed during the term of the contract. The City reserves the right to add, remove, replace, upgrade, relocate, or modify facilities, equipment, and software covered under this contract as operational needs require.

The equipment and software identified in these specifications represent the City's current inventory and are provided for reference purposes only. The Contractor shall provide services for existing systems as well as any additional security systems, equipment, software, or related components installed, replaced, relocated, or upgraded during the term of the contract under the same terms, conditions, and pricing established herein.

10. Response Time Requirements

The Contractor shall provide service in accordance with the following response time requirements:

Emergency Service: Contractor shall respond on-site within four (4) hours of notification by the City.

Urgent Service: Contractor shall respond within eight (8) business hours of notification by the City.

Routine Service: Contractor shall respond within two (2) business days of notification by the City.

List of Security Systems, Equipment, and Software:

Metal Detector:

• Metor 6M with 76CM/30" Cross Piece

• Power cord, 15ft, US, NEMA 5-15P to C13

• Traffic Light Set, MTLS 5169

• Kit, RX Panel Zone Display

• Installation and Basic Operator instruction

X-Ray Machine:

• Rapiscan 920CX, Multi voltage, 160KV

• Monitor, Flicker-Free, 144HZ, 1920X1080,24"

• Kit, USB Dongle, 9XX

• Voltage Kit,110v,N5/15-SJT3x14AWG-C19/4M, US, Black

• ASSY, SIDE MOUNT, 920CX, ORION

• Kit, Footmat, 900 CX/DX

• Roller Bed, Pop Out & Back Up Stop, GS, 1.0M,620XRW

• Kit, Additional Safety Labels

• Roller Bed, Pop Out & Back Stop, GS, 0.5M,620XRW

• Software, Feature, Automatic Target, BPI

• Software, Feature, DTA, BPI

• Software, Feature, OTP, BPI

• Installation and Basic Operator instruction.

Metal Detector

• MODEL: PD 6500I

• SN: 58428906

• PN: 200965

Astrophysics X-Ray Machine

• MODEL: XIS-5335S

• SN: ASTSA160XSB1000

• PN - 00-30-53SS-10

Turnstile:

• Supervisor 5000 Barrier Optical Turnstile – Three Lanes. Three end cabinets w/ 35" high motorized panels

• Setup / programming

• Remote Display Monitor

Access Control and Alarm Monitoring Systems

Head End Server & Software Systems

Servers

Verify Software Loads & Versions (main server)

Verify Software Loads & Versions (test/backup server)

Review Event & Error Logs

Review Operator, Administrator Access Profiles

Validate Virus Protection & Firewall

Verify Communications with workstations, panels

Validate Backups

Physically clean Servers, Keyboards, Monitors

Perform UPS Operational Test (5 Min)

Report Printer Test (Report, Event)

Verify Backup & Restore Facilities

Software License License Type: 7.6.382.271

Vendor Upgrades

Vendor Patches

Operating System Remote Network: No

Upgrades

Patches

Workstations

Workstations

Verify Software Loads & Versions

Review Event & Error Logs

Review Operator, Administrator Access Profiles Number of profiles are reviewed:

Validate Virus Protection & Firewall (if applicable)

Physically clean Servers, Keyboards, Monitors

Software License (Client) License Type: Professional

Vendor Upgrades

Vendor Patches

Operating System Remote Network: Yes

Upgrades

Patches

Printer: Test (Report, Event, Badge)

Manage Access Profiles (Profile Accuracy/Changes)

Security Panels

Security Panels All: 3.121

Verify Location, Firmware Version

Verify Voltages. Power & Battery Backup load test

Validate Tamper Operation No Tamper Installed

Clean Cabinet

Verity & Secure Termination

Card Readers

Card Readers

Verify Operation of Reader & Ports

Verify Card Validation

Verify Lock Operation, Cleanliness, Adjustments

Verify Gate Operation, Serviceability, Infrastructure

Alarm Points (Inputs)

Alarm Points (Door, Window, Glass break, Motion, etc.)

Verify Condition

Verify Force Open / Door Held Open

Ensure Cleanliness & Alignment

Alarm Points (Outputs)

Alarm Outputs (Strobe, Siren, etc.)

Verify Operation

Check Event Logs

Interfaces to Subsystems

Verify Operation

Ensure Cleanliness & alignment

Video Surveillance/CCTV System

Head End Server & Software Systems

Servers

Verify Software Loads & Versions (main server)

Verify Software Loads & Versions (test/backup server)

Verify Camera Call-up and Display

Verify Stored Video Call-up and Display

Verify Alarm Integration

Verify Event linkage to Stored Video (ability to retrieve)

Review Operator, Administrator Access Profiles

Validate Virus Protection & Firewalls (if applicable)

Verify Communications with all Workstations

Validate Back-ups Note: Backup on production server

Physically clean servers, keyboards, monitors, racks

Perform UPS Operational Test (5 minutes)

Software License License Type: Genetic Advantage

Vendor Upgrades

Vendor Patches

Operating System Remote Network: Yes or No

Upgrades

Patches

Cameras

Cameras (Indoor) Lift Req: No

Cameras (Outdoor) Lift Req: No

Clean Housing & Len

Adjust Focus, Field of View, Scene

Verify Heater/Blower (as applicable)

Outdoor Motion Detector

Motion Detector Lift Req: Yes or No

Clean & Adjust Motion

Substations

Devices (Code Blue, Panic)

Validate Audio Quality

Test Call Button Operation

Verify Operation of Substation & Alarm Linking

Verify Power

Turnstiles

Turnstiles

Ensure doors swing open and closed freely

Inspect Micro Sensor

Grease all gear points

Vacuum and clean inside at the bottom of the turnstile

Wash turnstile with stainless steel cleaner

Wash glass and the card reader glass

Ensure cover goes on and off freely

JERSEY CITY MUNICIPAL COURTHOUSE (EXISTING SECURITY EQUIPMENT

INVENTORY)

ACCESS CONTROL SYSTEM (ACAM)

Manufacturer Description Part Number Qty Lenel OnGuard 64NT Non-Dedicated Server System with PC PCS-64NT 1 Lenel Server Upgrade with RAID Level 10 PSC-64NT RAID 1 Lenel OnGuard 64NT Client System with PC PCC-64NT 2 Lenel OnGuard IDNT Client System with PC PCC-IDNT 1 Lenel Stentofon Intercom Interface SWG-1340 1 Lenel Intelligent System Controller LNL-1000 3 Lenel Dual Reader Interface Module LNL-1320 18 Lenel Input Control Module, 16 Zone LNL-1100 4 Lenel Output Control Module LNL-1200 1 Hoffman Wall Mount Enclosure Panel A30N30BLP 4 HID ThinLine II Switch Plate Reader 5395-CWP00 30 HID MiniProx Mullion Reader 5365-CGP00 1 HID ProxPro Reader for Gates 5355-AFN00 2 Cypress Wiegand Signal Extender (Pair) SPX-1000 1 Space Age Table Top Graphic Annunciator SSU-CUSTOM 1 DSI Multi Door Control Panel ES750 1 DSI Two Door Control Panel (Kneehigh) ES750 CUSTOM 1 Altronix DGP Power Supply with Batteries AL400ULX 3 Altronix Device Power Supply with Batteries AL400UL 3 Altronix Lock Power Supply with Batteries AL600ULM 4 Winland High-Low Temperature Sensor TA-2HL 4 DSI REX Push Button ES441-B2-C5 2 Kantech REX Motion Sensor T-REX 26 Sentrol Door Contacts with Resistor 1078C 49 Sentrol Overhead Door Contact with Resistor 2205 2 Locknetics Alarm/Duress Signal Indicator 800LS 12 Ademco Desk Mount Duress Button 269 23 DSI Wall Mount Duress Button ES440-B6 13 Sentrol Tamper Switch for Cabinets 3012 14 SMS Custom Gate Pedestal SMS-CUSTOM 2 C&K Dual Tech Ceiling Motion Detector DT6360STC 4

CCTV SYSTEM

Elmo Color Camera 1/3" 470 Lines TSN420D 32 Elmo/Pentax 3.5mm–8mm Auto Iris Lens C70302PS 32 Pelco High Security Corner Housing/Speaker HS2500/SPKR 9 Pelco High Security Corner Housing HS1500 6 Pelco Flush Ceiling Wedge Housing EH2100P 14 EMI Surface Ceiling Wedge/Speaker CCOTCH/SPKR 3 American Dynamics Color Delta Dome AD616LS 6 American Dynamics Delta Dome Outdoor Housing ADODH-CLR 6 American Dynamics Outdoor Wall Mount RHOWM 6 American Dynamics Outdoor Corner Mount Adapter RH170 1 Altronix CCTV Power Supply ALTV2416UL 3

INTERCOM SYSTEM

Stento Alphacom 80+ ACC80/60/10 1 Stento Control Room Master 7053 1 Stento Master Station 70343 2 Stento Receptacle MOW-80 3 Stento Alphapro Software 92911 1 Stento 4" Speaker/Microphone/Board 1063 13 Stento Security Sub Station 6291-1 5 Stento Tamper & Weather Resistant Sub Station 62927 6 Stento Weather Proof Back Box 62991 2 Stento Vandal Proof Ceiling Speaker SQ990810-02 7 Stento Circuit Board for Talk Back 6146R 7

VIDEO INTERCOM SYSTEM

Aiphone Video Sentry Kit MKS-1EYC 3 Aiphone Video Substation MK-2DG 1 Aiphone Video Substation MK-2BC 2

Aiphone Master Station MY2DC 2 Aiphone Power Supply PS18C 2 Aiphone Dual Door Release Adaptor RYWLC 2 Aiphone Desk Stand MCWS 2

UNINTERRUPTIBLE POWER SUPPLY (UPS)

Best Power 1.8 KVA / 1.25 KW UPS FER1.8 K00 1 Best Power Bypass Switch BPE 01 MBBB1A 1

The Bidder shall provide a firm, fixed, fully loaded hourly labor rate for a one (1) year contract term for all services required under these specifications. The hourly labor rate shall include all labor, supervision, travel time, mileage, transportation, tools, diagnostic equipment, programming, software support, administrative costs, overhead, and profit necessary to perform the services required under this contract.

The City shall compensate the Contractor only for the actual number of labor hours authorized and performed. No minimum number of labor hours is guaranteed under this contract.

Replacement parts, materials, equipment, and software furnished under this contract shall be provided only upon authorization by the City and shall be billed in accordance with the pricing provisions of this contract.

No additional charges for travel, mileage, fuel, dispatch fees, service call fees, portal access, administrative fees, or any other incidental costs shall be permitted unless specifically authorized in writing by the City.

11. Prevailing Rate of Wages on Public Contracts

The attention of all bidders is specifically called to the fact that wages rates determined by the Commissioner of Labor and Industry, in accordance with the provision of Chapter 150 of the Laws of 1963, commonly known as the Prevailing Wage Act, shall be required to be paid for all services performed under this contract.

Nothing in this act however shall prohibit the payment of more than the prevailing wage rate to any workman employed on a public works project.

The Contractor shall keep an accurate record showing the name, trade and actual hourly rate of wages paid to each workman employed by him in connection with a public works contract and such records shall be preserved for two (2) years from date of payment. The record shall be open at all reasonable hours to the inspection of the public body awarding the contract and to the commissioner.

The State of New Jersey Department of Labor and Industry prevailing wage rates are made a part of this Contract for performance of the work described.

ITEM 1: LABOR

The Bidder agrees to provide service for a period of one year based on the labor rate inserted by the bidder below. The successful bidder will be paid based upon the actual quantity of time used; however, it will not exceed the maximum quantity without the prior written issuance of a change order.

Min/Maximum Hours

(A)

Hourly Rate

(B)

Extended Cost

= (A x B)

0 - 150

ITEM 2: PARTS ALLOWANCE

Included in the total bid amount will be the sum of Fifty Thousand Dollars ($50,000.00) to cover the cost of required parts, materials, equipment, software, programming, and related items for the term of the contract. All parts shall be billed in accordance with the pricing provisions of these specifications.

TOTAL BID AMOUNT (ITEMS 1 AND 2)

The price shall include all labor, materials, equipment and other services required in the execution of the contract herein specified. The Contractor shall be paid based on actual quantities used; however, it shall not exceed the maximum quantity without prior issuance of a change order.

Total Bid Amount (In Writing): _________________________________________________________

Total Bid Amount (In Figures): ________________________________________________________

Note: This contract will be awarded as an open-ended contract. The minimum and maximum quantities for each item are as stated. If zero is the minimum, the City is not obligated to order any quantities of that item during the contract term. If a specific number is stated for a minimum, then the city is obligated to purchase whatever that quantity is.

Regardless of what the minimum quantity is set at, the Contractor is still required to fill any order that the City places during the contract term until the maximum quantity is reached.

The term of the contract is one year.

Pursuant to N.J.S.A. 40A:11-15, the City shall have the option to renew the contract for up to one (1) additional one year term. The City shall notify the Contractor whether or not it will be renewing the contract 45 days before the expiration date of the contract. If the City exercises its option to renew the contract, the Contractor must accept the contract renewal. The renewal contract price shall be based upon the price of the original contract as cumulatively adjusted pursuant to any previous adjustment or extension and shall not exceed the change in the Index Rate for the twelve (12) months preceding the most recent quarterly calculation available at the time that the contract is renewed. The Index Rate means the rate of annual percentage increase, rounded to the nearest half-percent, in the Implicit Price Deflator for State and Local Government Purchase of Goods and Services, computed and published quarterly by the United States Department of Commerce, Bureau of Economic Analysis.

SCHEDULE OF SUBMITTALS BY BIDDER

SUBMITTAL ITEM TIME OF SUBMISSION

CONSEQUENCE OF

NON-COMPLIANCE

1. Acknowledgement of Addendum* With Bid Proposal Bid Rejected

2. Bid Proposal* Time and Date of Bid Reception Bid Rejected

3. Bid Guarantee* With Bid Proposal Bid Rejected

4. Statement of Ownership Disclosure* With Bid Proposal Bid Rejected

5. Certificate of Experience* With Bid Proposal Bid Rejected

6. Equipment Certification* With Bid Proposal Bid Rejected

7. Insurance Certificates Prior to Execution of Contract by the Authority Forfeiture of Bid Security

8. Non-Collusion Affidavit With Bid Proposal or within

24 hours of bid reception Bid may be rejected

9. Mandatory Equal Employment Opportunity (Exhibit A)

With Bid Proposal or within 24 hours of bid opening Bid may be rejected

10. Certification of Non‐Involvement in Prohibited Activities in Russia or Belarus

With Bid Proposal or within 24 hours of bid opening Bid may be rejected

11. Disclosure of Investment Activities in Iran

With Bid Proposal or within 24 hours of bid opening Bid may be rejected

12. With Proposal or after notification of award but prior to signing a contract, submit a copy of one of the following three documents:

A. A valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); or B. Unexpired Certificate of Employee Information Report; or C. Employee Information Report Form AA302, (if first time doing business with the City of Jersey City)

With Bid Proposal or within 24 hours of bid opening

Bid may be rejected

13. Americans with Disabilities Act (Appendix A) With Bid Proposal or within 24 hours of bid opening Bid may be rejected

14. Supplier Diversity Bidder Questionnaire With Bid Proposal or within 24 hours of bid opening Bid may be rejected

15. NJ Business Registration Certificate With bid proposal or prior to the contract award Bid may be rejected

FAILURE TO INCLUDE THE BID DOCUMENTS LISTED IMMEDIATELY ABOVE THAT ARE MARKED WITH AN ASTERISK (*) SHALL

RESULT IN AUTOMATIC REJECTION OF THE BID AT THE TIME OF THE BID RECEPTION.

NON COLLUSION AFFIDAVIT

STATE OF NEW JERSEY

CITY OF JERSEY CITY sis:

I certify that I am ______________________________________________________________ of the firm of _________________________________________________________________ the Respondent making the proposal for the above named project, and that I executed the said proposal with full authority so to do; that said Respondent has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said proposal and in this affidavit are true and correct, and made with full knowledge that the

City of Jersey City relies upon the truth of the statements contained in said proposal and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by (N.J.S.A.52: 34-25)

(Signature of Respondent) _____________________________________________________

SUBSCRIBED AND SWORN TO

BEFORE ME THIS DAY ___________________________OF 20_________

(TYPE OR PRINT NAME OF AFFIANT UNDER SIGNATURE)

NOTARY PUBLIC OF

MY COMMISSION EXPIRES: 20 .

NOTE:

THIS FORM MUST BE COMPLETED, NOTARIZED AND RETURNED WITH THIS

PROPOSAL

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_________________________________________________________________

Organization Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS

OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the CITY OF JERSEY CITY is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with the CITY OF JERSEY CITY to notify the CITY OF JERSEY CITY in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, CITY OF JERSEY CITY to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

ADDENDA ACKNOWLEDGEMENT FORM

The undersigned acknowledges receipt of the following addenda to the bidding document:

THE COMPLETED ACKNOWLEDGEMENT OF ADDENDA FORM

SHOULD BE RETURNED WITH BID RESPONSE PACKAGE: NOT TO

BE SENT SEPARATELY

NOTE: Failure to acknowledge receipt of all addenda will cause the bid to be considered non-responsive, and bid will be rejected. Acknowledgement of receipt of each addenda must be clearly established and included with the bid pursuant to N.J.S.A. 40A:11-23.2 (e).

Addendum No. ________ Dated __________

Addendum No. ________ Dated __________

No addenda were received:

Name of Bidder: ___________________________________________

Street Address: ___________________________________________

City, State, and Zip: ________________________________________

Authorized Signature: _______________________________________

Date: ____________________________________________ https://cityofjerseycity.com/

EQUAL EMPLOYMENT OPPORTUNITY (EEO)/

AFFIRMATIVE ACTION (AA) REQUIREMENTS

FOR GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

Questions in reference to EEO/AA requirements for Goods, Professional Service and General Service Contracts should be directed to:

Jeana F. Abuan, Director

EEO/AA/Public Agency Compliance Officer

Department of Administration

Office of Tax Abatement & Compliance

City Hall Annex 3

342 MLK Drive

Jersey City, New Jersey 07305

Tel. # 201-547-4538 | AbuanJ@jcnj.org

New Jersey Business Registration Requirements for Goods, Professional Service and General Service Contracts

The contractor shall provide written notice to its subcontractors of the responsibility to submit proof of business registration to the contractor.

Before final payment on the contract is made by the contracting agency, the contractor shall submit an accurate list and proof of business registration of each subcontractor or supplier used in the fulfillment of the contract, or shall attest that no subcontractors were used.

For the term of the contract, the contractor and each of its affiliates and a subcontractor and each of its affiliates N.J.S.A. 52:32-44(g)(3) shall collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act on all sales of tangible personal property delivered in this State, regardless of whether the tangible personal property is intended of a contract with a contracting agency.

A business organization that fails to provide a copy of a business registration as required pursuant to section 1 of P.L. 2001, c. 134 (C.52:32-44 et al) or subsection e. or f. of section 92 of P.L. 1977, c. 110 (C.5:12- 92), or that provides false business registration information under the requirements of either of those sections, shall be liable for a penalty of $25 for each of violation, not to exceed $50,000 for each business registration copy not properly provided under a contract with a contracting agency.

000-00-0000

0000000

THE CITY OF JERSEY CITY IS AN AFFIRMATIVE ACTION & EQUAL OPPORTUNITY EMPLOYER AND COMPLIES WITH ALL

LOCAL, STATE AND FEDERAL LAWS AND REGULATIONS IN EMPLOYMENT AND CONTRACTING.

SUPPLIER DIVERSITY BIDDER QUESTIONNAIRE

The City of Jersey City is committed to ensuring that its utilization of vendors reflects the diversity of its community. Please complete this form to assist us with monitoring our supplier diversity performance.

Business Name: ________________________________________________________________

Address: ________________________________________________________________

Phone: ________________________________________________________________

Email: ________________________________________________________________

Contact Name: ________________________________________________________________

Please indicate if your business qualifies as any of the following: (See definitions for clarification)

� Minority Owned

� Woman Owned

� Veteran Owned

� Disability Owned

� Lesbian, Gay, Bisexual, Transgender Owned

� None

Please indicate if your business is currently certified by an authorized certifying body as any of the following:

� Minority Business Enterprise

� Woman Business Enterprise

� Veteran Business Enterprise

� Disability Owned Business Enterprise

� Lesbian, Gay, Bisexual, Transgender Business Enterprise

� Disadvantaged Business Enterprise

� Small Business Enterprise

� None

THE CITY OF JERSEY CITY IS AN AFFIRMATIVE ACTION & EQUAL OPPORTUNITY EMPLOYER AND COMPLIES WITH ALL

LOCAL, STATE AND FEDERAL LAWS AND REGULATIONS IN EMPLOYMENT AND CONTRACTING.

SUPPLIER DIVERSITY DEFINITIONS

Minority Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by persons who are African American, Hispanic, Asian American, American Indian or Alaskan Native, defined as follows:

African American: a person having origins in any of the black racial groups of Africa.

Hispanic: a person of Mexican, Puerto Rican, Central or South American or other non-European Spanish culture or origin regardless of race.

Asian: a person having origins in any of the original peoples of the Far East, South East Asia, Indian subcontinent, Hawaii or the Pacific Islands.

American Indian or Alaskan Native: a person having origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or community recognition.

Woman Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by a woman or women.

Veteran Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by a person or persons who are veterans.

"Veteran" means any citizen and resident of this State now or hereafter honorably discharged or released under honorable circumstances who served in any branch of the Armed Forces of the United States or a Reserve component thereof for at least 90 days and shall include disabled veterans.

Disability Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by a person or persons with a disability.

Lesbian, Gay, Bisexual, Transgender Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by an LGBT person or persons.

1. CERTIFICATE OF EXPERIENCE

hereby certifies that has performed the following work within the past three (3) years:

Name of Owner

Amount of

Contract

Type of Work Owner’s Representative in charge of Work

(Inc. Address and Phone)

Approximate

Dates

Name of Bidder

By

Witness Title

IMPORTANT: THIS FORM MUST BE FILLED IN BY BIDDER.

EQUIPMENT CERTIFICATION

N.J.S.A. 40A:11-20

The undersigned Bidder hereby certifies as follows:

The bidder owns or controls all the necessary equipment required to accomplish the work described in the specifications.

Name of Bidder: ___________________________________

By: ___________________________________ (Signature)

Name of above: ____________________________________ (Print)

Title: ____________________ Date:__________________

CERTIFICATION OF NON‐INVOLVEMENT IN

PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS

NJ Rev. 1.22.2024

Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendori”) that seeks to enter into or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here:

https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify:

(Check the Appropriate Box)

A. That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

OR

B. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

OR

C.

That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below.

(Attach Additional Sheets If Necessary.)

Signature of Vendor’s Authorized Representative Date

Print Name and Title of Vendor’s Authorized Representative Vendor’s FEIN

Vendor’s Name Vendor’s Phone Number

Vendor’s Address (Street Address) Vendor’s Fax Number

Vendor’s Address (City/State/Zip Code) Vendor’s Email Address i Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company, business association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or group; (2) Any governmental entity or instrumentality of a government, including a multilateral development institution, as defined in Section 1701(c)(3) of the International Financial Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under common ownership or control with, any entity described in paragraph (1) or (2).

https://pub.njleg.state.nj.us/Bills/2022/PL22/3_.PDF https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM

STATE OF NEW JERSEY

DEPARTMENT OF THE TREASURY - DIVISION OF PURCHASE AND PROPERTY

33 WEST STATE STREET, P.O. BOX 230 TRENTON, NEW JERSEY 08625-0230

DPP Rev. 12.13.2021

BID SOLICITATION # AND TITLE:

VENDOR NAME:

Pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4) any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must certify that neither the person nor entity, nor any of its parents, subsidiaries, or affiliates, is identified on the New Jersey Department of the Treasury’s Chapter 25 List as a person or entity engaged in investment activities in Iran. The Chapter 25 list is found on the Division’s website at https://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Vendors/Bidders must review this list prior to completing the below certification. If the Director of the Division of Purchase and Property finds a person or entity to be in violation of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

CHECK THE APPROPRIATE BOX

I certify, pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4), that neither the Vendor/Bidder listed above nor any of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury’s Chapter 25 List of entities determined to be engaged in prohibited activities in Iran.

OR

I am unable to certify as above because the Vendor/Bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury’s Chapter 25 List. I will provide a detailed, accurate and precise description of the activities of the Vendor/Bidder, or one of its parents, subsidiaries or affiliates, has engaged in regarding investment activities in Iran by completing the information requested below.

Entity Engaged in Investment Activities Relationship to Vendor/ Bidder Description of Activities

Duration of Engagement Anticipated Cessation Date *Attach Additional Sheets If Necessary.

CERTIFICATION

I, the undersigned, certify that I am authorized to execute this certification on behalf of the Vendor, that the foregoing information and any attachments hereto, to the best of my knowledge are true and complete. I acknowledge that the State of New Jersey is relying on the information contained herein, and that the Vendor is under a continuing obligation from the date of this certification through the completion of any contract(s) with the State to notify the State in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I may be subject to criminal prosecution under the law, and it will constitute a material breach of my contract(s) with the State, permitting the State to declare any contract(s) resulting from this certification void and unenforceable.

Signature Date

Print Name and Title https://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf