Explosives and narcotics detection systems install/training

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Military Affairs, issued Request for Bid (RFB) 758 2100000247 to procure and install two Griffin 824 Explosives and Narcotics Detection Systems or approved equivalent devices at Bluegrass Station in Lexington, Kentucky. The systems will be installed at the main entry gate and truck search gate, utilizing gas chromatograph or mass spectrometry technology to detect explosives and narcotics trace residue collected via sample tickets. The scope of work requires vendors to provide all materials, labor, and equipment necessary for procurement, installation, and comprehensive operator training for twenty individuals across two separate training sessions (8:00 AM and 3:00 PM) to be completed within one week of installation; training must accommodate multiple shifts and prepare personnel with at least a high school diploma or GED equivalent. Equipment must be new, current year models in first class condition, include the manufacturer's standard warranty or one year warranty whichever is greater, contain initial consumables for operational readiness upon installation, and be mounted in an environmentally controlled interior area designed for operation by security personnel with minimal disruption to arriving traffic. Bidders proposing alternate brands such as the MX908 must submit descriptive literature for equivalency verification, with failure to provide sufficient documentation resulting in a non-responsive bid determination. The solicitation was issued November 5, 2020, with written questions due by November 12, 2020 at 10:00 AM ET and bids due by November 20, 2020 at 1:30 PM ET; all submissions must be made electronically through the Kentucky eProcurement system, and paper bids are non-responsive. Award will be made on a best value basis using a ranking approach allocating ninety points for price and ten points for delivery time in working days, with the lowest bidder receiving maximum points and one percent deducted from invoices for each day delivery is late.

Kentucky resident bidders receive reciprocal preference against nonresident bidders from states providing preference to their own residents, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies for individuals with severe disabilities receive preferences of twenty percent and fifteen percent respectively of maximum available points. All proposed pricing must remain valid for a minimum of sixty calendar days after the bid due date, and quotations must be F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use taxes. Required submissions prior to award include Revenue Form 10A100 (Kentucky Tax Registration), Certificate of Authority for foreign entities, required affidavits addressing campaign finance compliance, tax registration, boycott prohibitions, and resident or qualified bidder status claims if applicable, and EEO forms if applicable. Payment will be made within thirty working days of invoice receipt, and the contract may be cancelled with thirty days' written notice and is governed by Kentucky law with disputes filed in Franklin Circuit Court. No specific contract award value or budget range is detailed in the solicitation documents, nor are any incumbent vendors or current contractors identified. Electronic bid submission through the Kentucky Vendor Self Service portal is mandatory, requiring vendors to create or access existing accounts and follow the five-step response process including pricing entry, submission checklist review, supporting document attachment, discount entry, and final submission confirmation.