Exercise Equipment Accessories and Parts

Fairfax County is seeking to establish a term contract for Exercise Equipment Accessories and Parts through Invitation for Bid (IFB) 2000004202, targeting institutional and commercial grade exercise equipment for all county departments and activities. The solicitation requires vendors to provide comprehensive documentation, including manufacturer authorization letters and electronic catalogs with current pricing and specifications. Bidders must submit percentage discounts from Manufacturer's Suggested Retail Price Lists for specific product categories, with evaluation based on the highest Average Percentage Discount for each line item. The contract will be effective through December 31, 2030, with an electronic bid submission deadline of October 1, 2025, at 11:00 AM via the Bonfire procurement portal. Delivery expectations are set at 4-8 weeks post-order receipt, with two delivery options: Tailgate Delivery (standard drop-off) and Set-In-Place Delivery for orders exceeding $20,000, which includes unloading, assembly, and installation.

The solicitation does not establish specific set-asides for disadvantaged enterprises, though it notes non-discrimination policies covering race, religion, color, sex, national origin, age, and disability. Vendors must provide comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Automobile Liability insurance with specific policy limit requirements. The county allows potential contract extension to other public bodies with contractor authorization. While specific budget ranges are not explicitly stated, the procurement is structured to support ongoing exercise equipment needs across county departments. Bidders must be manufacturers or authorized representatives for specific brands listed in the Pricing Schedule, with restrictions on combining certain manufacturers and exclusions of some brands. Interested vendors must complete all required registration and certification forms, including a Vendor Data Sheet, Business Classification Schedule, and Ethics in Public Contracting Certification to be considered responsive to the solicitation.