Examination Administration System and Examination Proctoring Services

The Florida Department of Agriculture and Consumer Services is seeking an Examination Administration System and Examination Proctoring Services through an Invitation to Negotiate (ITN) with solicitation number DOA 24 25 22. The procurement focuses on obtaining a comprehensive system and services for managing examination processes, with key deadlines including an original ITN release on November 4, 2024, and sealed replies due on January 6, 2025, at 5:00 PM. A public opening is scheduled for January 7, 2025, at 3:00 PM via teleconference, with an anticipated evaluation phase in January 2025 and subsequent presentations and negotiations occurring in February-March and March-April 2025. The evaluation timeline includes public meetings for award recommendations on March 26, 2025, and April 29, 2025, with a notice of agency decision/intent to award expected on April 1, 2025, and May 6, 2025. Vendors must submit inquiries via email to Bids@FDACS.gov, with all emails required to include the solicitation number in the subject line, and sealed replies are to be submitted to the Florida Department of Agriculture and Consumer Services at 407 S. Calhoun Street, SB-8 Mayo Building in Tallahassee, Florida.

While the provided documentation does not explicitly detail set-aside designations or specific restrictions on responding organizations, vendors should note the formal protest filing instructions included in the addendum. The document indicates that failure to file a protest within the prescribed time or post required bonds will constitute a waiver of proceedings under Chapter 120 of Florida Statutes. Teleconference details are provided, including a conference number (888) 585-9008 and conference room number 407 639 217, which potential bidders can utilize for various meetings related to the procurement. Unfortunately, the current documentation does not specify incumbent vendors, existing infrastructure requirements, or precise budget ranges for the examination administration system and proctoring services. Interested vendors should carefully review all documentation and prepare comprehensive proposals that demonstrate their capability to meet the complex examination management needs of the Florida Department of Agriculture and Consumer Services.