ExaGrid Hardware

The City of Pembroke Pines, Florida, located in Broward County, is soliciting competitive sealed bids (IFB #TS-26-03) for ExaGrid hardware replacement to modernize its backup storage and data replication infrastructure. The procurement encompasses one EX189-SEC disk unit with 432TB raw capacity and 378TB useable capacity, two EX-10GBE-OPTICAL 10 Gigabit Ethernet dual port SFP+ optical options, and one year of seven-by-twenty-four-hour customer support and product maintenance. This replacement addresses end-of-life equipment to ensure continued reliability, performance, and supportability of the City's critical backup systems, which securely maintain system backups, enable rapid data recovery, and support replication to enhance operational resilience. Bidders must submit sealed bids through the OpenGov e-Procurement portal by May 19, 2026 at 2:00 p.m., with public opening scheduled for 2:30 p.m. at the City Clerk's Office, with virtual attendance available via Cisco Webex. Questions regarding the solicitation must be submitted by May 4, 2026 at 11:55 p.m. No pre-bid meeting is scheduled. Vendors must provide exact pricing for each line item with no substitutes, equivalences, or alternate bids accepted, and pricing must remain firm for ninety days from bid opening. All items must be delivered F.O.B. destination with delivery costs included in the bid price. Contractors must comply with comprehensive insurance requirements including general liability ($2,000,000 aggregate limit), workers' compensation, auto liability, and cyber liability ($1,000,000 minimum), with the City named as additional insured, and must register with and use the E-Verify system for employment eligibility verification.

The City of Pembroke Pines provides multiple preference opportunities for local businesses: five percent preference for vendors located in Pembroke Pines and two and a half percent preference for Broward County-based vendors, with additional consideration for veteran-owned small businesses, minority-owned businesses, women-owned businesses, and other certified disadvantaged business enterprises. No performance bonds, payment bonds, or proposal security are required. The contract shall be awarded for an initial one-year period with no renewal options. Davis-Bacon and Labor Standards prevailing wage requirements apply, requiring compliance with applicable wage determinations established by the Department of Labor, and contractors must comply with the Jessica Lunsford Act background screening requirements for services at City charter schools. No incumbent vendor or existing contractor information is specified in the solicitation materials. The estimated total project cost is $350,000, representing the budget range for this procurement.