EWEB RFP 26-052-Q Electric Vehicle Infrastructure Study

The Eugene Water & Electric Board (EWEB) is seeking proposals from engineering consulting firms to provide engineering and design services for an electric vehicle charging infrastructure study in Oregon. The procurement focuses on planning, engineering, and design services for the review and expansion of EWEB's EV charging infrastructure to support long-term electrification of its light-duty fleet. Key deliverables include site assessment, validation of initial design concepts, and development of final design and construction documents for expanded EV charging capacity at EWEB's Roosevelt Operations Center, with consideration given to expansion or reconfiguration of the existing 75kW photovoltaic system. Qualified proposers must demonstrate at least five years of continuous experience providing comparable engineering services and must employ Oregon-licensed engineers of appropriate discipline. The evaluation process employs a multi-step qualifications-based selection methodology, with up to three shortlisted firms invited for optional interviews, followed by pricing evaluation and contract negotiation. Pricing proposals are not required with initial submissions but must be provided within 24 hours of shortlist notification and will be evaluated alongside cost and efficiency metrics. The proposal due date is April 27, 2026, at 2:00 PM PT via electronic submission through the OregonBuys website, with a voluntary pre-proposal conference scheduled for April 3, 2026, at 11:00 AM PST via Microsoft Teams.

The RFP does not specify set-aside designations or restrictions limiting organizational types from responding. Successful proposers must obtain Commercial General Liability Insurance of $1,000,000 per occurrence with $2,000,000 aggregate, Automobile Liability Insurance of $1,000,000, Professional Liability Insurance of $2,000,000, and Workers' Compensation coverage. The project is participating in the State of Oregon Department of Energy's Community Renewable Energy Grant Program (C-REP), with a final project plan required to be submitted to ODOE by October 2, 2026. The contract duration is approximately nine months from the award date, with an estimated project cost of $250,000 and a maximum not-to-exceed compensation amount to be negotiated following the shortlist and pricing proposal phase. No incumbent vendors or renewal options have been identified in the procurement documents.