26-052-Q Pre-Proposal Meeting Presentation.pptx

PRE-PROPOSAL Presentation for

RFP 26-052-Q

Electric Vehicle Infrastructure Study

EUGENE WATER & ELECTRIC BOARD

Thank you for joining us today Hosts:

Purchasing Staff:

Kristin Kokkeler Project Management Team:

John Marshall Scott Milovich Tegan DeBolt

Before getting started…things to know and do Help us run a smooth meeting Mute microphone Raise your hand for questions

Questions Any questions asked during this meeting must also be submitted in writing/email to the purchasing contact listed on the solicitation documents.

Statements Not Binding: Statements made by EWEB during this proposal conference do not change the proposal document unless EWEB confirms such statements with a written addendum to the proposal documents.

Submitting your Proposal Required Documents

Submitting Bid/Proposal

Download Bid Documents form Oregon Buys

Using any browser, visit OregonBuys to register as vendor Search for proposal # 26-052-Q Download any required documents You will be notified by Oregon Buys of any addenda issued.

Proposals must be submitted by the date and time listed on the RFP cover sheet or addenda.

Bids must be submitted per the Bid Submission instructions in Section 1.8 of the RFP document.

Pricing Proposals (Section 5.5) due upon formal invitation to provide pricing to Scenarios.

Proposal requirements can be found in Section 1.8 - Proposal Submission and Section 6 -Proposal Form.

Make sure you submit all items listed on the proposal form.

If you have any questions, please submit/email your questions to the purchasing contact listed on the Proposal cover page.

Important dates can be found in Section 1.17 Schedule of Events.

Proposal components:

Minimum Qualifications (Pass/Fail) Submittal of Proposer Qualifications Project Experience (25 points) Project Approach (20 points) Project Team Qualifications (20 points) Project Management Strategy (20 points) Pricing Proposals on Scenarios (15 points)

Oregon Department of Energy (ODOE) Grant:

Community Renewable Energy Grant Program EWEB is the recipient of the Oregon Department of Energy’s Community Renewable Energy Program (C-REP) grant to plan a community renewable energy project. This program aims to offset the cost of planning and developing community renewable energy projects, make these projects economically feasible for qualifying communities, promote small-scale projects, and provide direct benefits to communities across Oregon by increasing energy resilience, boosting local jobs and economic development, or creating direct energy cost savings to families and small businesses.

EWEB is initiating project to design expanded EV charging infrastructure to support the long-term electrification of its light-duty fleet. The project will focus on expanding secured charging capacity at the ROC to accommodate fleet electrification over the next 10 years.

This planning initiative will validate initial concepts for charger placement and infrastructure requirements, followed by the development of design and construction documents necessary for competitive bidding of the work.

The use of renewable energy (in EWEB’s case, hydroelectricity) is central to the implementation of this project, especially considering that approximately 80% of Eugene’s electricity portfolio is sourced from carbon-free hydroelectric generation.

The development of this project was informed by EWEB’s ongoing collaboration with regional stakeholders through the City of Eugene’s Climate Action Plan 2.0 which supports the City’s Climate Recovery Ordinance. This ordinance sets ambitious goals to reduce community fossil fuel use by 50% from 2010 levels by 2030 and to reduce greenhouse gas emissions by 7.6% annually.

EWEB must align with ODOE’s goals to enhance energy resilience. The resilience of EWEB’s ROC facility is essential to public welfare as it acts as a central hub for utility operations and houses EWEB’s light-duty fleet which are critical to outage response and system maintenance.

Oregon Department of Energy (ODOE) Grant:

Community Renewable Energy Grant Program

EWEB Board Strategic Direction Policies (SD2) EWEB strives to establish a positive environmental legacy for the community we serve and for future generations. In doing so, we are committed to minimizing overall impact on the environment while encouraging environmentally responsible behavior within our own operations.

ENVIRONMENTAL FOCUS AREAS:

Compliance: We comply with all applicable environmental laws, regulations, and company procedures. We perform internal audits to confirm compliance with environmental laws governing our operations.

Environmental Planning: We employ a triple bottom line decision-making approach that considers environmental, social, and economic impacts, including assessments of consistency with the organization’s core values.

Greenhouse Gas Emissions Reduction: We will reduce harmful GHG emissions by identifying the sources and implementing solutions, including source elimination, efficiency improvement, minimizing transportation and other fuels, and increasing the use of clean and renewable fuels.

Waste Minimization: We will minimize waste in our operations and business activities and will incorporate waste reduction into all activities; reducing waste through innovative supply chain management, and end-of-life recycling.

Water and Energy Conservation: We will improve water and energy efficiencies in existing operations, invest in new technologies and systems that enhance water and energy conservation, and support customers’ efforts to conserve water and energy in homes and businesses. We will include water and energy management as an integral part of planning for future projects to reduce the consumption of water and energy.

Watershed Protection: We protect EWEBs drinking water supply with programs to measure the balance between watershed health and human use over time, and to implement actions, which maintain a healthy balance for production of exceptional water quality.

Natural & Cultural Resource Protection: We protect the lands, waters and ecosystems entrusted to our care which provide habitat for native fish and wildlife, clean water, healthy soils and recreational opportunities.

Transportation: We implement reasonable, environmentally friendly transportation solutions to limit emissions from utility-owned and personal vehicles used for utilities business.

Employee Education: We continue to shape environmental awareness and behaviors by helping our employees understand their role in meeting our environmental objectives.

Inspire Action: We seek opportunities to provide leadership and expertise to our employees, customers and partner agencies to promote wise stewardship of our energy and water resources and support community education programs that bring environmental awareness to future generations.

Scope of Work:

Provide planning, engineering, and design services to support EWEB’s long-term electrification of its light-duty fleet, in alignment with EWEB’s operational needs, renewable energy goals, and 10-year electrification plan.

Develop project plan and design documents for expanded EV charging capacity at EWEB’s Roosevelt Operations Center.

Scope of Work:

Provide supporting documents and reports written to EWEB’s specifications and/or the Oregon Department of Energy’s C-REP Project Plan for a community renewable energy planning project.

Review opportunities for expansion and/or reconfiguration of the existing, on-site 75kW PV system.

* Site drawing will be provided in the first addendum. Other drawings or documents should be requested.

Questions?

Thank you for joining us today!

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