EWEB ITB 25-110-G Douglas Fir Crossarms

The Eugene Water & Electric Board (EWEB) has issued an Invitation to Bid (ITB 25-110-G) for Douglas Fir Crossarms to be used in their overhead electrical distribution system, serving Lane County, Oregon. The procurement seeks bids for two specific crossarm sizes: an 8-foot standard 6-pin crossarm with an estimated annual quantity of 800 units, and a 10-foot standard 6-pin crossarm with an estimated annual quantity of 20 units. Bidders must provide Douglas Fir wood crossarms that are surfaced on four sides, treated with pentachlorophenol or 4,5-Dichloro-2-octyl-4-isothiazolin-3-one preservative, and drilled to standard specifications prior to treatment. Minimum bidder qualifications include being in business producing treated Douglas Fir wood crossarms for at least 5 years, providing client references, and having no contract terminations for default in the past 5 years. The bid must be submitted electronically through the OregonBuys bid site by July 17, 2025, at 2:00 PM PT, with EWEB evaluating bids based on the lowest responsive and responsible bidder and reserving the right to inspect the manufacturing facility prior to award.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract is expected to span approximately five years, with the successful contractor required to maintain a minimum stock of 200 of the 8-foot crossarms for immediate delivery. The solicitation emphasizes sustainability, incorporating requirements for environmentally preferable products, waste reduction, and fuel efficiency. While specific budget ranges are not detailed in the documentation, the annual estimated quantities suggest a substantial ongoing procurement need. The procurement process appears open to qualified manufacturers who can meet the technical specifications and demonstrate a track record of producing high-quality treated wood crossarms for electrical distribution infrastructure. EWEB's approach indicates a preference for established vendors with proven capabilities in producing specialized electrical infrastructure components.