Bid Cancellation - ITB 25-110-G.pdf

This is a bid cancellation letter issued by the Eugene Water & Electric Board (EWEB) to General Pacific, Inc. regarding Invitation to Bid (ITB) 25-110-G for Douglas Fir Crossarms. EWEB cancelled the solicitation effective August 1, 2025, to foster competition and allow all interested proposers an opportunity to submit proposals in accordance with EWEB Rule 3-0660. The original solicitation sought bids for two sizes of Douglas Fir crossarms: 8-foot standard 6-pin crossarms with an estimated annual quantity of 800 units, and 10-foot standard 6-pin crossarms with an estimated annual quantity of 20 units. The crossarms were required to be surfaced on four sides and treated with pentachlorophenol or 4,5-Dichloro-2-octyl-4-isothiazolin-3-one preservative, with drilling to standard specifications prior to treatment. The original bid deadline was July 17, 2025, at 2:00 PM PT, with submission required electronically through the OregonBuys bid site. EWEB indicated its intent to release a new ITB within one to two weeks and directed interested parties to monitor the OregonBuys platform for the reissued solicitation.

The cancellation did not specify pricing terms, set-asides, or funding details in the notice itself. Bidder qualifications for the original solicitation included a minimum of five years in business producing treated Douglas Fir wood crossarms, provision of client references, and no contract terminations for default within the past five years. The expected contract term was approximately five years, with the successful contractor required to maintain a minimum stock of 200 8-foot crossarms for immediate delivery. The procurement emphasized sustainability requirements, including environmentally preferable products, waste reduction, and fuel efficiency considerations. EWEB reserved the right to inspect the manufacturing facility prior to award and evaluated bids based on the lowest responsive and responsible bidder standard.