EWEB ITB 22-016-G Wood Poles

The Eugene Water & Electric Board (EWEB), a municipal utility located in Lane County, Oregon, issued Invitation to Bid (ITB) 22-016-G for the procurement of wood poles to support their overhead electrical distribution system. The ITB seeks Douglas Fir and Western Red Cedar wood poles in various lengths and classes, with an estimated 5-year quantity detailed in the solicitation. Specific deliverables include poles meeting precise technical specifications, with bids due on February 10, 2022, at 2:00 PM PST and a public bid opening immediately following. Evaluation criteria focus on identifying the lowest responsive and responsible bidder for the total selected items, with a mandatory requirement of a minimum 12-month warranty period. Key objectives include establishing a reliable supply of high-quality wood poles for infrastructure maintenance and expansion, with poles to be delivered F.O.B. destination and all transportation and handling charges paid by the contractor. The contract includes provisions for pole inspections, minimum required stock levels, and annual price negotiation possibilities.

The ITB explicitly encourages contracting with minority-owned, woman-owned, and emerging small businesses, indicating potential set-aside or preference considerations for disadvantaged enterprises. The solicitation establishes a 5-year contract term with potential renewal options, though specific award value ranges are not explicitly stated in the provided documentation. The bid tabulation reveals that Stella-Jones Corporation submitted the lowest responsive bid, with pole prices ranging from $670 to $1,084 depending on size and type. While no specific incumbent vendors are highlighted, the procurement appears designed to establish a long-term strategic supply relationship for critical electrical infrastructure components. The contract allows EWEB flexibility to order additional products as needed and negotiate pricing, suggesting a dynamic procurement approach that balances cost-effectiveness with operational requirements. No specific funding sources or integration requirements with existing infrastructure were explicitly detailed in the solicitation documents.