EWEB 33 MVA Transformers

Eugene Water & Electric Board (EWEB) in Lane County, Oregon is issuing a competitive invitation to bid (ITB #26-005-G) for the procurement of eight 33 MVA power transformers rated 20/27/33 MVA at 117.875 kV-12.47 kV for installation in EWEB substations located in Eugene, Oregon. This is a multi-unit, multiyear agreement replacing previous bid S-P00140-00015905, with initial delivery of four units due no later than December 31, 2027, and all remaining units by December 1, 2028. The contract requires comprehensive deliverables including factory acceptance testing, field testing, design drawings submitted within eight weeks of order acknowledgement, detailed operations and maintenance manuals, natural ester (FR3) oil, freight delivery on an FOB Destination basis to Eugene, offloading, assembly, and contractor travel for both delivery and assembly/testing phases. Bidders must demonstrate minimum qualifications including experience with vapor phase drying processes for core and coil assemblies, ability to provide a surety bond letter confirming capacity for performance and payment bonds equal to 100 percent of each purchase order value, and manufacturing capability from approved countries excluding China. The evaluation framework allocates points as follows: 60 points for compliance with EWEB specifications, 50 points for ability to meet contractual terms, 30 points for client references and past performance, and 50 points for pricing proposals, with up to 10 bonus points available for firm fixed pricing, domestic manufacturing (U.S.A., Mexico, or USMCA-compliant), and willingness to cap tariff-related cost increases at five percent. Pricing must incorporate the total lifecycle cost calculation using guaranteed no-load losses valued at $5,785 per kilowatt and load losses valued at $4,596 per kilowatt. The bid submission deadline is February 9, 2026 at 2:00 p.m. PST, with a prior extended deadline of February 5, 2026 referenced in addenda. All bidders must acknowledge receipt of Addenda 1, 2, and 3 as part of their proposal submission.

No set-aside designations specifically for disadvantaged enterprises are identified in the procurement documents; however, manufacturing must originate from approved countries with explicit exclusion of Chinese manufacturing. The contract documents do not identify any incumbent vendors or current contractors from which EWEB is seeking to transition services. The procurement requires integration with existing EWEB substation infrastructure at the Coburg Road Substation and other Eugene-area facilities, with contractors obligated to ensure all goods comply with applicable ANSI/IEEE standards and function compatibly within these existing systems. Contractors must maintain commercial general liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $1,000,000 combined single limit, workers' compensation coverage, and employers' liability insurance throughout the contract term. Payment is structured in progress milestones: 20 percent upon initial drawing submission, 30 percent upon successful factory acceptance testing, 40 percent at delivery to EWEB, and the final 10 percent upon final acceptance following field inspection. While a specific total contract award value is not explicitly stated in the solicitation documents, the contract includes provisions for tariff adjustments up to eight percent of unit cost if costs increase due to Presidential Executive Orders or Congressional laws, and all transformers are warranted for 60 months from final acceptance.